Page 1 of 10
REQUEST FOR PROPOSAL:PRT 2015-04 - LIVE STREAMING WEBCAMS
The Township of Algonquin Highlands is accepting proposal / quotation for the supply, installation and support of outdoor live streaming webcams for two sites, below.
The purpose of the webcams is to generate interest and awareness of the two sites by allowing the general public to access a current, live streaming view of events, activities and scenery at the respective sites.
The sites include:
1. Stanhope Airport, 1168 Stanhope/Haliburton Airport Road, Algonquin Highlands, ON 2. Dorset Scenic Tower, 1191 Tower Road off Hwy 35, Dorset, ON
A general site description and photos are attached in Schedule 1. Scope of Work:
1. Supply and install cameras that are capable of supporting high definition live streaming video images.
2. Cameras must be housed in weatherproof enclosures capable of year-round operation in the Haliburton climate. When considering the housing, it should be recognized that it may not be simple to frequently clean exterior lenses, etc.
3. The camera located at the Dorset Tower is to be a robotic camera capable of being moved remotely by a Township administrator. The mounting location should take into account reasonable access for maintenance while considering security from vandals
4. The camera located at the Stanhope Airport is not needed to be robotic. The mounting is on the roof of a single-storey, year-round building (see attached photo).
5. Camera installation must include all hardware, cabling, camera software, connections, etc, and be turned over to the Township in fully operating / online status.
6. Bidders shall advise the Township on the capacity / capability of existing internet service at each of the two sites as it relates to both standard live streaming / hi-def live streaming, including bandwidth required to support this. Bidders shall advise the Township if an alternate ISP or method is required to enable hi-def live streaming. Current Internet Suppliers at each of this sites are currently:
a. Dorset Scenic Tower: Highlands Internet Service; http://www.kawagama.ca/ b. Stanhope Airport: Bell Internet.
Page 2 of 10
7. It is proposed that the Township’s current website / hosting providers will provide hostingservices.
8. Despite Item 7, bidders who also provide this service may provide a quote for hosting services, provided it is identified as a separate item and attached to the quotation page.
9. Cameras must utilize open source codex at H.264 standard and be capable of being viewed on any browser.
10. Establish a public-facing IP address for the camera.
11. Complete installation work and follow up with hosting providers to ensure that the cameras are fully functional and are supplying high definition video streaming on the Township’s website www.algonquinhighlands.ca
12. To monitor use, a counter identifying the number of current/momentary feeds and an overall total of hits is requested.
13. The successful supplier must be willing to coordinate with others in this matter including the Township of Algonquin Highlands’ website developer / host, Haliburton County IT department, Township staff, and internet service providers for each of the two sites.
14. Quotations must clearly identify and itemize all immediate costs including, but not limited to, equipment, installation, setup, and any other immediate costs as would befit a turnkey quotation.
15. In addition, Cost Breakdown must clearly identify and itemize all ongoing costs including, but not limited to, support, maintenance and any other ongoing cost.
16. The supplier must clearly state his product warranties and identify procedures to make repairs in the event of breakdown.
SEALED QUOTES plainly marked "QUOTATION PRT 2015-04 Live Streaming Webcams” will be received at the Township of Algonquin Highlands municipal office, 1123 North Shore Rd., Algonquin Highlands, ON, K0M 1J1, UNTIL 11:00 am LOCAL TIME June 1, 2015.
Attention: Dave Drobitch
Parks, Recreation and Trails Manager
For mandatory quotation documents, specifications and requirements, see attachment below. For further information please contact:
Dave Drobitch
Parks, Recreation and Trails Manager
Phone: 705-766-9033, Cellular: 705-754-5963 Email: [email protected]
Page 3 of 10
Live Streaming WebcamsRFP No. PRT 2015-04
______________________________________________________________________________ Name of Bidder
______________________________________________________________________________
Mailing Address of Bidder Postal Code
______________________________________________________________________________
Telephone Number Fax Number
______________________________________________________________________________ Name and Position of Person Signing for Firm E-mail Address
______________________________________________________________________________
Signature Dated
H.S.T. Registration No. _________________________________
Quotations will be received in sealed envelopes clearly marked "QUOTATION PRT 2015-04 LIVE STREAMING WEBCAMS” no later than Monday, June 1, 2015 at 11:00am by Dave Drobitch, Parks, Recreation and Trails Manager addressed to:
Township of Algonquin Highlands 1123 North Shore Rd
Algonquin Highlands, Ontario K0M 1J1
Hours Open: Monday to Friday 8:30am to 4:30 pm Electronic or facsimile quotes will not be accepted.
Lowest or any Quotation may not necessarily be accepted. Please direct technical inquiries to:
Dave Drobitch
Parks, Recreation and Trails Manager Email: [email protected] Phone: 705-766-9033 Cell: 705-754-5963
Township of Algonquin Highlands
1123 North Shore Road
Algonquin Highlands, Ontario K0M 1J1
Phone: 705-489-2379 Fax: 705-489-3491
Page 4 of 10
We the undersigned have examined the specifications and the locations of the work described herein and are fully informed as to the nature of the work and the conditions relating to its performance and understand that the quantities are lump sum determined by bidder.The undersigned hereby proposes to furnish all labour, equipment and materials necessary to do the work as specified herein.
The undersigned agrees that this Quotation shall remain open for acceptance and the prices shall remain firm and unchanged, not withstanding any error in calculation, for a period of thirty (30) days, from the date of closing this Quotation, and the Township may at any time within the said period accept the said Quotation whether any other Quotation has been previously accepted or not. Initial acceptance of the Quotation shall be by telephone. Notification of Final Acceptance shall be given upon completion of the Form of Agreement between the Contractor and The Township of Algonquin Highlands.
I/We (the Contractor) promise to commence work on _____________________and to diligently perform the work continuously and without undue delay and further promise to complete work by____________________________.
SIGNATURE ________________________________ POSITION __________________________________ _____________________________ ___________________________________________
COMPANY SEAL COMPANY NAME
1. BASIS FOR REJECTION OF QUOTATION
Quotations may be rejected for any one of the following reasons: a) Quotes received after the closing date.
b) Quotes received on other than quotation form supplied. c) Quotes not completed in ink or not typewritten.
d) Quotes not properly signed.
2. ACCEPTANCE OF QUOTATION
The Township reserves the right not to accept the lowest or any quotation.
Quotations must clearly break down costs, including equipment, installation and associated and support costs.
3. HEALTH AND SAFETY
All contractors who are working on a project for the Township of Algonquin Highlands shall, prior to the commencement of any site work, provide proof of liability insurance, kept in full force and effect for
Page 5 of 10
the duration of the contract/project, and hold harmless and/or name the Township of AlgonquinHighlands an additional insured; provide a WSIB Clearance Certificate; and sign and return the Contractor Acknowledgement Statement.
4. STARTUP AND COMPLETION DATE
The successful bidder shall commence the work described herein on or about the date noted by the contractor. If this completion date cannot be met, the Township may at the discretion of its Parks, Recreation and Trails Manager in consultation with the CAO, cancel this contract.
5. LOCATION(S)
a. Stanhope Airport, 1168 Stanhope/Haliburton Airport Road, Algonquin Highlands b. Dorset Scenic Lookout Tower, 1191 Tower Road off Hwy 35, Dorset.
Bidders may request a site meeting with Township staff to clarify any questions regarding the project. 6. PAYMENT
Payment in full for this quotation will be made in one lump sum within 30 days of completion of work; or upon request, in two payments, the first upon completion of 50% of the work, and a final payment upon 100% completion. This recognizes that timing for installation at the two sites may differ, and that coordination of work to avoid disruption of services must be considered.
7. CONTRACTOR'S DISCHARGE OF LIABILITIES
The Bidder shall discharge and cause each Subcontractor to discharge all liabilities incurred, for labour, materials or services, used or reasonably required for use in the performance of this contract on the date upon which each becomes due. At the request of the Township, the Bidder shall furnish the Township with evidence satisfactory to it that his liabilities and those of the Subcontractors, as aforesaid, have been discharged and this shall include a certificate or certificates from the Workers' Compensation Board that they have complied with the requirements of the Workers' Compensation Board and are in good standing on the books of the Board.
No payment to which the Bidder is otherwise entitled under this contract shall be at the discretion of the Township, be due and payable to him so long as he or any Subcontractors are in default under this section, and upon such default occurring, the Township may, in respect of claims submitted by creditors having a contractual relationship with the Bidder, after notice in writing to the Bidder and his surety, withhold payment on the whole or any part of such liability of the Bidder. Interest will not be paid on any such funds withheld.
Page 6 of 10
Quotation:Price $ 13% HST(tax) $ Total $
1. Stanhope Airport________________________________________________________________
2. Dorset Tower __________________________________________________________________
(Identify cost summary here, and attach to this page a detailed breakdown on your company’s letterhead showing, separately, (1) immediate and (2) ongoing costs)
Grand Total: __________________ + hst
I/WE, the undersigned hereby agree to perform all works associated with this quotation for the above noted sum price(s) and to have satisfactorily completed the project in whole by _________________, 2015, in accordance with the provisions, specifications and conditions of this quotation.
___________________________________________________________________________ Name of Firm or Individual
____________________________________________________________________________
Address Postal Code
____________________________________________________________________________
