Tight budgets and staffing constraints
Sequesters and furloughs
Canceled programs
Cost cutting measures
Increased reporting requirements
Need accurate, granular data to:
◦ Determining program effectiveness
Budget Formulation Execution Line of Business (BFELoB) was created in 2006 to develop, with shared resources, IT and
Human Capitol solutions that would be too costly or complex for individual agencies to fund.
Millions of dollars a year in savings by using
MAX tools and shared services
Best in class tools allow for increased quality
work
Automation of rote activity allows analysts to
focus on strategic thought and product quality
Twenty-eight agency budget offices
voluntarily contribute a flat fee for LoB
benefits; More than twenty other agency organizations contribute funding to use
BFELoB services – supporting enhancements that everyone benefits from
MAX Applications – BFELoB Capabilities
4 The BFELoB MAX.gov Applications are tailored to OMB’s policy support needs A Single ID for Government‐wide Interoperability • 85,000+ users in 150+ agencies, 300+ bureaus, 14,000+ HSPD‐12 users (95 agencies) • 6,000+ organizational and organic MAX Groups • Seven ‘federated partner’ Agencies have direct single sign‐on into MAX MAX Federal Community MAX Collect Government‐wide data collection, tracking, and publication • 260+ OMB and Agency Exercises to date ‐ many recurring (160 OMB) • Major policy and ad hoc data collections, workflow with multiple review levels, publications • Can be ported to special‐purpose controlled environments (PII, PHI, classified) Government‐wide Collaboration and Content Management Functionality • Secure interagency and intragency collaboration and information sharing • Several thousand collaborations ‐ Over a million pages and document versions • Growing use as a primary Knowledge Management platform and intranet replacement MAX Analytics Analyze and visualize structured data • Integrated with MAX Collect, MAX Data Warehouse, as well as other data sources • Data Cubes, dashboards, charts, metrics reporting, real‐time analytics, faceted search MAX Shared Desktop Real‐time Collaboration in a Shared Virtual Environment • Unique online meeting and sharable virtual desktop • Enables multi‐user real‐time collaboration and authoring • 1,500+ hosts ran 9,600+ sessions with 14,000+ participants MAX Authentication Also: Publishing, Survey, and Web Hosting Used by Federal agencies, and where appropriate state, local, & non‐governmental partners (in secure ‘enclaves’) Government‐wide Customizable Collaborative Calendaring • Secure shared calendaring with integrated sub‐calendars • Customized date‐based data collections and exercises (e.g. Sequestration Timeline of Events) • Inter‐agency scheduling (synched personal calendars with free/busy information across agencies) MAX CalendarData Collection, Analysis, & Publication
The Challenge
Data collection exercises can be large and complex Require quick turnaround, input from multiple organizations Workflow with multiple levels of review (stages and roles) Diverse Analysis and Publication requirements Integrate information from other exercises and sources 22 • E‐mailed Word/Excel Templates • Manual compilation • Reediting to restore original format • No workflow or tracking capability • Version control is problematic • Manual Table of Contents • No index or search capability • No analytical capability • Revisions are a huge problem The Traditional Way • Web‐based distributed collection • Automated compilation • Instant publication: PDF, Word, Excel • Multiple stage workflow • Custom camera‐ready formats • Paginated table of contents • Fully indexed and searchable • Real‐time analytics, dashboards, reports, faceted search, microsites • Easy to re‐use/repurpose content The MAX Collect Way Create new collections when you need them
◦ Business user can create an exercise template in less than an hour
Make “late binding” decisions about your data
◦ Add additional fields, outputs or participants at any time
Share the work
◦ Distribute the data entry activity while still retaining control over
formatting
◦ Automatic support for cross agency activity for data collections
MAX Analytics and MAX Publishing are
integrated with MAX Collect, but can also be used with other data
MAX Analytics provides both “camera
ready” reporting and Business
Intelligence tools for data analysis
Find problems early and easily
◦ Analytical tools help you review data for quality control
◦ Get real time status reports on data entry progress
◦ Provide visibility into the collection process to executives
◦ Push button publishing to preview your final product as often as
Create multiple dynamic outputs to meet
multiple needs using MAX Analytics and MAX Publishing
◦ Output all or just portions of your data in PDF,
Word and Excel files
◦ Granular Permissions managed in MAX Collect
enforced in publications. Users see only the data they are authorized to see
◦ Multiple outputs for multiple audiences (e.g.
internal and external versions)
◦ Web dashboards displaying summary information
with drill down capabilities to more details
Government‐wide Customizable Collaborative Calendaring Robust calendar capability that spans across organizational boundaries “Subscribe” to events to synchronize with personal calendars (e.g. Outlook) Calendar fields can be customized to meet specific data needs Tight integration with MAX Collect enables full‐scale data collections including scheduling, tracking, and analytics 13
Document Assemble
◦ Enables assembling (i.e. combining)
multiple Word, Excel, PDF, image, and PowerPoint into a single integrated Word document.
◦ Documents to be assembled can be
located on the same or different Community pages
Document Compare (merge)
◦ Enables comparing (merging) multiple
Word attachments against a starting document.
◦ Track changes (with attribution) will
Keep track of your data and don’t recreate the
wheel
MAX Collect and MAX Analytics allow you to re-use
data. Collect once report many times
MAX Community provides a best in class wiki
based knowledge and document management solution for a fraction of the cost of other options
MAX Search makes it easy to look across your
organizations data and find similar data already collected
MAX Watcher emails help you know what is going
on in your agency
Access controlled by groups and administered by
By using the MAX Community, MAX Collect, and MAX Analytics for information sharing, collaboration, data collection, analytical, & publishing activities, the knowledge content base automatically accumulates. The Community’s powerful capabilities for organizing and multi‐purposing content can then transform this content into organizational knowledge. Knowledge Management is only effective when content maintenance is integral to an organization’s normal activities.
MAX Shared services allows you to build new solutions for a
fraction of the cost of traditional IT projects.
◦ Average savings of over 50%
MAX Partners that have built major IT Systems using MAX
Shared Services include:
◦ Department of Commerce
◦ Navy Bureau of Medicine
◦ Department of Justice
◦ Office of Government Ethics
18 Reporting Dynamic pivot table browser Data Transformation (ETL) Business Intelligence (*best of breed) Database as a service Data Exploration, Analysis as a service Advanced Groups Enterprise wiki & comments Document management Content privacy rules Portal & Microsites Mashups Simultaneous Editing E‐mail‐Integrated Collaboration Social customer service/support SaaS Social customer service/support SaaS Images, audio, video streaming Images, audio, video streaming Core Services Content Sharing, Social Information Management Data Collection & Publications Analytics & Business Intelligence Real‐time Collaboration Social Applications MAX Vision and Roadmap for Government‐wide Advanced Collaboration Available (Best of Breed)
Within six months (faster with funding)Within 1‐2 years Envisioned – Waiting for funding Function Status
Color Codes: (Serviceable, in progress)Available
FISMA compliant secure hosting facility Self‐service user provisioning Gov’t‐wide user profiles, identity Gov’t‐wide SSO Delegated administration Federated Search Multi‐agency Directory Service Virtual desktops for Telework (serviceable) Location‐based Functionality (Content / Apps) Device‐ independent Functionality (Mobile / Tablet) Gov’t wide configurable data collection Delegated, point of origin sourced data entry Workflow and notifications Granular data security and tracking Document production Camera‐ready publishing Linked open data, semantic web Mobile and Tablet data collection Secure surveys Dedicated blogs & forums Collaborative Ideation, Q&A Images, audio & video streaming “Scribd” like secure social documents “Dropbox” for Government (advanced file sharing) Web Meetings & Online events Shared virtual desktops for collaboration Instant messaging, real‐time chat Unified Communications “Skype” for Government
Sponsored by The Budget Formulation and Execution Line of Business (BFELoB) BFELoB Organization and Contacts:
LoB Executive Sponsor: Courtney Timberlake, Assistant Director for Budget, OMB Managing Partner: Tom Skelly, Director of Budget Service, Education Policy Lead: Andy Schoenbach, Chief, Budget Systems Branch, OMB Deputy Policy Lead: Phil Wenger, OMB Program Management Office Lead: Mark Dronfield, Education MAX Federal Community Lead: Ryan Harvey, OMB MAX Analytics Lead: Dan Chandler, OMB MAX Authentication Lead: Barry Napear, OMB MAX Collect Lead: Tom Bullers, OMB MAX Calendar Lead: Steve Wynands, OMB
Contact the Budget LoB at:[email protected]
Learn More about the Budget LoB at: www.bfelob.gov
Visit the Community at: www.max.gov (Federal government employees only)
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