TECHNOLOGY STUDY SESSION

(1)

Irvine Unified School District

Information Technology Department

T

ECHNOLOGY

S

TUDY

S

ESSION

May 30, 2013

(2)

A

GENDA

Agenda

IUSD

Technology

Technology’s Impact in Education

IUSD Technology Today

Current and Future Needs

Costs and Consequences

Infrastructure

Bond

Purpose

Community Polling Results

Bond Structure and Options

Next Steps

(3)

I

MPACT

OF

T

ECHNOLOGY

IUSD Strategic Initiatives

We shall leverage technology to enrich instruction,

extend learning, maximize resources and further our

commitment to continuous improvement.

(4)

I

MPACT

OF

T

ECHNOLOGY

Individualization

Personalized and

adaptive programs for skill development, practice, and building fluency.

(5)

I

MPACT

OF

T

ECHNOLOGY

Collaboration

Project-based learning that prepares students for post-secondary education and career demands.

(6)

I

MPACT

OF

T

ECHNOLOGY

Relevance

Immediate access to updated curriculum, research, and real-world applications of their

learning.

(7)

I

MPACT

OF

T

ECHNOLOGY

Maximizing Every

Learning Opportunity

• Online assessments provide

teachers immediate feedback on students’ progress and struggles. • “Flip Teaching” allows teachers to

replace in-class lectures with activities that deepen learning. • Online curriculum resources

extend learning beyond school hours.

• Technology-based efficiencies drive more resources to

classrooms.

(8)

I

MPACT

OF

T

ECHNOLOGY

Talent

The combination of IUSD’s culture of empowerment and the right

infrastructure for innovation attracts outstanding talent, supports

continuous learning and

improvement, and allows our own exceptional teachers and leaders to excel and thrive.

(9)

B

EYOND

IUSD

“Daily technology use is a top-five indicator of better discipline,

better attendance, and increased college attendance.”

-Project RED, 2010

In IUSD, less than

5%

of elementary students report using technology daily. - Speak Up Survey, 2012

New Tech High

Students outperformed peers on State tests, persistence and success in

post-secondary education, and confidence in their career skills – including collaboration. Students were highly engaged and satisfied with their experiences.

- Hanover Research, New Tech Schools and Student Achievement

(10)

IUSD T

ECHNOLOGY

T

ODAY

Tremendous, immediate needs

for infrastructure, classroom tools, learning resources,

professional development, and support.

Exponentially growing demand

fueled by increasing enrollment, educational shifts, and the

“break-out front” reaching critical mass.

Inconsistency and uncertainty

rooted in sustained funding cuts and dependence on

individual, substantial contributions of time and resources.

(11)

C

URRENT

S

TATE

: I

NFRASTRUCTURE

Nearly all of IUSD’s critical network and server hardware are

well

beyond end-of life

.

Bandwidth is

inadequate to support basic functions

, like

streaming video, for a large number of users.

Wireless access is

inconsistent and insufficient

to support

student learning.

Aging equipment and inadequate monitoring tools have lead to

frequent, disruptive interruptions

in technology use.

(12)

C

URRENT

S

TATE

: L

EARNING

R

ESOURCES

Educational Software

Typically purchased with one-time, school-based funds. Schools struggle with support, access, and integration.

Enterprise Systems

Some systems desperately in need of upgrade/replacement. Lack of integration creates redundant work.

Hardware

Computer Match Program has diminished to

40%

of what it was 4 years ago.

40% of the District’s 9,500 Computers will be due for replacement next year. Current Computer to Student Ratio ranges from 3:1 to 20:1.

(13)

C

URRENT

S

TATE

: S

UPPORT

Professional Development

• Recent, Significant Progress

• Established the

Technology

Advisory Committee and

Education Technology

Coordinator

• Insufficient to support

content-specific and

coaching needs

Site Technical Support

• 5 Technicians

• 9,500 Computers

• 1: 1900 Support Ratio

• Results in delays and

dependence on site staff to

troubleshoot.

Education Industry Support

Ratio: 1:500

(14)

C

URRENT

F

UNDING

FOR

T

ECHNOLOGY

IN

IUSD

Annual Expenditures

District: $3.6 Million School Site: $1.4 Million Total: $5 Million

$160

Per Year Per User

One Time Money

Grants

Fund 40 – Core Infrastructure

14 Personnel 42% Non Personnel 58%

(15)

C

URRENT

F

UNDING

D

ETAIL

Annual Technology Expenditures By Type

15 IT Operations and Special Projects 2% Professional Development/TAC 3% Augmented Technical Support 3% Educational Software 4% Infrastructure 7% Annual Maintenance Contracts 10% Hardware 29% Salary and Benefits

- IT Staff 42%

(16)

N

EEDS

One-Time/Long-Term

Investments in facilities and

technology infrastructure to support 21st_{Century Learning environments.}

• Core Infrastructure • Safety and Security • School and Classroom

Infrastructure

Ongoing

Sustainable funding to update network equipment, consolidate services, create and preserve efficiencies, deliver high-quality learning resources and provide professional development and support.

(17)

W

HAT

I

T

L

OOKS

L

IKE

Meaningful Use –

Transformation Professional Development Teacher and Student

Tools Educational and Enterprise Software Curriculum Design Infrastru cture 17

(18)

L

ONG

-T

ERM

N

EEDS

Facilities and Technology

Improvements

– Power and Data Cabling

– Classroom Modernization

– Security and Safety

– Library/Media Centers

– Network Operations Center

– Capacity and Flexibility

(19)

O

NGOING

N

EEDS

: I

NFRASTRUCTURE

• Infrastructure

– Network equipment, servers,

wireless, and connectivity.

• Safety, Security and

Communications

– Communications systems,

emergency operations, network

monitoring, student physical and

online safety

(20)

O

NGOING

N

EEDS

: L

EARNING

E

NVIRONMENT

• Classroom Enhancements

– Classroom sound, teacher tools

• Learning Resources

– Educational software

– Collaboration Tools

– Online Learning Community

– Student Devices

• Teacher Resources

– Assessment and Analysis

– On Demand Professional Development

– Professional Learning Community

Support

(21)

O

NGOING

N

EEDS

: O

PERATIONS

• Administrative Efficiencies

– Enhancements to business

systems and processes to

maximize classroom resources

(22)

O

NGOING

N

EEDS

: S

UPPORT

• Professional Development

– Time for Learning, Practice

– Instructor-Led and On Demand Training

– Coaching

– Content-Specific

• Support

– Dedicated, Trained Technicians

– Adequate Central Support and Systems

(23)

N

EEDS

: S

TUDENT

P

ERSPECTIVE

National Speak Up Survey:

IUSD had the 11

th

_{Highest Number of Responses in}

the Country. Over 7,000 Students Responded

Top Barriers to Using Technology

• Lack of devices available for use

• Rules and technology limitations that don’t allow them to

use their own devices

• Inability to access the web-based resources they need

(24)

S

UMMARY

OF

T

ECHNOLOGY

N

EEDS

AND

C

OST

Annual Estimated Need

Current Expenditures:

$5 M

Unmet Needs:

Personnel/PD:

$3 M

Other Expenses:

$10 M

Total Need: $18 Million: $400 - $600 per user per year

(25)

S

UMMARY

: N

EW

C

OSTS

Source of New Costs

25 District Infrastructure 6% School/Classroom Infrastructure 47% Safety and Communications 10% Administrative Efficiences 3% Learning Resources 34%

(26)

W

HAT

I

F

?

What if we continue

on our

current path?

(27)

D

ISTRICT

G

ROWTH

AND

T

ECHNOLOGY

IT cost

grow

proportionally with

enrollment growth.

Budgets are

fixed.

More of existing resources

will be consumed by

maintenance costs.

$110

Per User Per Year

within 5-8 years.

Average Annual Spending on Technology by User

27 0 2000 4000 6000 8000 IUSD - Current IUSD - Proposed Household Business

(28)

I

NSTRUCTIONAL

I

MPACT

Our infrastructure

will fail

.

Our momentum will

falter.

We will have a choice

• Take from other programs to maintain a basic level or

expanded access

• Operate without technology

• Find a new funding source

(29)

I

NFRASTRUCTURE

/T

ECHNOLOGY

B

OND

Provide dedicated, locally controlled funding to

support the infrastructure for 21

st

Century Learning

Technology Infrastructure

Sustained Investment in Technology-Enhanced Learning

Facilities Enhancements

Safety and Security

(30)

B

ENEFITS

Provides an ongoing, stable source of funding to address:

– Facilities and Infrastructure Upgrades

One-time and long-term investments in technology

infrastructure and facilities to support 21

st

_Century

Learning Environments

– Ongoing costs to keep technology up-to-date and maintain the

high-quality education IUSD is known for.

Funding for network and classroom equipment and

software to support learning. Investments in projects that

create long-term efficiencies and free-up other resources.

(31)

O

VERVIEW

Funding to support the infrastructure for learning, including connectivity,

communications, school safety, and improvements to learning resources and the learning environment.

Bond issuances/maturities will be structured to reflect the usable life of the investment. For example, permanent facilities improvements will have a 30-year maturity. Bonds dedicated to student or staff devices may have a

maturity of 1-3 years.

Investments will be connected to the District’s Master Technology Plan

(updated every three-five years), and reviewed by a Citizens’ Oversight Committee and the District Technology Steering Committee.

(32)

C

OMMUNITY

P

OLL

R

ESULTS

AND

B

OND

D

ETAILS

(33)

N

EXT

S

TEPS

Technology

Refine lists of needed/proposed projects, cost, scope, and schedule. Engage schools to identify any additional or changed needs.

Continue to gather information on promising practices inside and outside of IUSD.

Bond

Engage with stakeholders to share information and address any concerns

Propose extension of consultant contracts to Board of Education to move forward with Bond design and campaign.