Split System Air Conditioning System Replacement at Area 3 Maintenance Facility

REQUEST FOR

QUOTATION

(RFQ)

Commodity Code(s): 030-00, 973-160, 922-00

Open Market Existing Contract Original Modified RFQ No: Q2015-00161 Due Date: 7/24/2015 at 3 p.m. Pre-Proposal Conference: Recommended - 7/21/2015 9:30 AM Maintenance Area 3, 19720 5th St, Umatilla Send Response To

Name: Sandra Rogers Address:

Phone: 352.343.9832 315 W. Main Street_{Tavares, FL 32778} Fax: 352.343.9473

Email: [email protected]

THIS IS A PRICE INQUIRY. THIS IS NOT AN ORDER.

Terms and conditions governing this quotation are attached hereto. Insurance requirements, if applicable, are also attached hereto as part of this document. As this price request constitutes an inquiry, and not an order, it implies no obligation to purchase on the part of Lake County.

Split System Air Conditioning System Replacement at Area

3 Maintenance Facility

All prices submitted are to be on the form below in accordance with all terms and conditions set forth in this Request for Quotation. Prices quoted should be in unit of measure shown. Any award resulting from this RFQ will be made to the responsive, responsible vendor which offers the lowest price on an aggregate basis. If award is noted to be made on an aggregate basis, any vendor response that fails to include pricing for all items may be rejected. Quotations must be received by 3 p.m. on the due date and at the response location listed above.

Prices shall be quoted F.O.B. Destination – inside delivery, freight included and shall be inclusive of all costs. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

Work must be completed no later than 8/17/2015 after issuance of purchase order or notice to proceed. For questions regarding the commodities/services listed in this quote or for information regarding quotation procedures, terms and conditions, contact the County Point of Contact designated above.

Description Details Quantity _MeasureUnit of Unit Price Extended Price

Pricing

Installation of one (1) 14 SEER Split Air Conditioning System

1 Lot $______________ $______________

Test and

Balance Test and Balance 1 Lot $______________ $______________

Total Price: ___________________________

Specifications and/or Special Conditions

The County is requesting quotes to remove and replace two (2) split system air conditioning units at

Maintenance Area 3, 19720 5th St, Umatilla. There shall be site preview meeting at 9:30 a.m. July 20,

2015. It is strongly suggested that the Contractor attend this meeting.

The units shall be replaced with appropriately sized Grand Aire heat pump units. The units will be replaced

with a 14 sear or above. The Contractor shall be responsible to replace the existing thermostats with new

digital programmable models that are compatible with the new system. New condensate pumps shall also

be installed if currently in use. The costs for these components shall be included in the cost of the air

conditioning replacement.

The units being replaced are Grand Aire. The air conditioned portion of the first area is approximately 385

square feet. The model number for the condensing unit is not available but the number for the air handler

is one unit is GB3BM-030K-A-10B. The model number from the other condensing unit is also not legible

but the number of the air handler is GB3BM-0024K-A-10B. This unit supply an area that is approximately

230 square feet.

This project shall require the Contractor to obtain a permit to complete the work. Energy calculations and

any other paperwork needed to acquire the permit shall be the responsibility of the Contractor. All costs

shall be paid for by the Contractor and shall be included in the overall cost of the project. All services

performed under the terms of this agreement shall comply with all federal, state, and local regulations. A

copy of the permit shall be supplied to the Project Manager.

All old equipment shall become the property of the Contractor and shall be removed from the site and

disposed of properly.

The contractor shall be responsible to provide a fully working and balanced system including, but not

limited to, the connection of all electrical power, refrigeration piping, ducts, and drain lines to the new

units. All units will be properly secured according to the manufactures specifications and current building

codes. It shall be the responsibility of the Contractor to insure that the circuit breaker and or disconnect

that is being used for the unit is sufficient for the new system. If a different breaker is needed it shall be

the responsibility of the contractor to replace it and all costs for the breaker and the installation shall be

included in this bid.

All Best Management Practices for the proper handling of the freon shall be adhered to by the Contractor

during the installation. The Contractor shall completely clean and flush the condensate drain lines. As part

of this RFQ the Contractor shall install a float system that will automatically shut the unit off preventing

the condensate pan from overflowing.

The Contractor shall complete a test and balance on each area. A report will be generated and given to

Lake County after the test and balance has been completed.

Ship To:

North Lake Community Park 315 W. Main Street

Tavares, FL 32778 Sandra Rogers 352.343.9832

Bill To:

Parks and Trails Division 315 W. Main Street Tavares, FL 32778 Sandra Rogers 352.343.9832

Certain insurance requirements apply to any purchase in response to this RFQ: Yes

If "yes" is specified above, the specific requirements are described within this RFQ. The vendor selected for award must provide a Certificate of Insurance that clearly complies with the stated insurance requirements prior to issuance of any purchase order. Failure to do so within the requested timeframe (five (5) working days under otherwise noted) may be cause for rejection of that vendor's response.

I acknowledge and agree to abide by all conditions contained in this quotation as well as any special instruction sheet(s) if applicable. Payment terms 30 Days from receipt of materials and/or services and receipt of a proper invoice; delivery FOB Destination – Inside Delivery.

Company Name ____________________________________ Signature ____________________________________ Address ____________________________________ ____________________________________ Name/Title ____________________________________ Phone ____________________________________ Fax ____________________________________

Email ____________________________________ FEIN No _______-______________________ Date: ___________

Prompt payment discount: ______% if paid within ______ days.

Reciprocal Vendor Preference

Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County. The following information is needed to support application of the Code

Primary Business Location: City: _____________________________ State: ________

Does this business maintain a significant physical location in Lake County at which employees are located and business is regularly transacted? _____Yes _____No

Insurance Requirements

Each vendor shall include in its solicitation response package proof of insurance capabilities, including but not limited to, the following requirements: (This does not mean that the vendor must have the coverage prior to submittal, but, that the coverage must be in effect prior to a purchase order or contract being executed by the County.)

An original certificate of insurance, indicating that the awarded vendor has coverage in accordance with the

requirements of this section, shall be furnished by the vendor to the Contracting Officer within five (5) working days of such request and must be received and accepted by the County prior to contract execution and/or before any work begins.

The vendor shall provide and maintain at all times during the term of any contract, without cost or expense to the County, policies of insurance, with a company or companies authorized to do business in the State of Florida, and which are acceptable to the County, insuring the vendor against any and all claims, demands or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services and/or obligations of the vendor under the terms and provisions of the contract. The vendor is responsible for timely provision of certificate(s) of insurance to the County at the certificate holder address evidencing conformance with the contract requirements at all times throughout the term of the contract.

Such policies of insurance, and confirming certificates of insurance, shall insure the vendor is in accordance with the following minimum limits:

General Liability insurance on forms no more restrictive than the latest edition of the Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services Office or equivalent without restrictive endorsements, with the following minimum limits and coverage:

Each Occurence/General Aggregate $500,000 Products-Completed Operations $500,000 Personal & Adv. Injury $500,000

Fire Damage $500,000

Medical Expense $5,000

Contractual Liability Included

Automobile liability insurance, including owned, non-owned, and hired autos with the following minimum limits and coverage:

Combined Single Limit $300,000

or

Bodily Injury (per person) $100,000 Bodily Injury (per accident) $300,000

Property Damage $100,000

Workers' compensation insurance based on proper reporting of classification codes and payroll amounts in accordance with Chapter 440, Florida Statutes, and/or any other applicable law requiring workers' compensation (Federal, maritime, etc). If not required by law to maintain workers compensation insurance, the vendor must provide a notarized statement that if he or she is injured; he or she will not hold the County responsible for any payment or compensation.

Employers Liability insurance with the following minimum limits and coverage:

Each Accident $100,000

Disease-Each Employee $100,000

Disease-Policy Limit $500,000

Professional liability and/or specialty insurance (medical malpractice, engineers, architect, consultant, environmental, pollution, errors and omissions, etc.) insurance as applicable, with minimum limits of $500,000 and annual

aggregate of $1,000,000.

The following additional coverage must be provided if a dollar value is inserted below:

REQUEST FOR QUOTATION TERMS AND CONDITIONS

Request for Quotation (RFQ): Responsible:

Responsive:

1.2 INSTRUCTIONS TO VENDORS A. Vendor Qualification

B. Public Entity Crimes

C. Request for Additional Information D. Payment Terms

1.3 PREPARATION OF QUOTATION RESPONSES

1.9 RULES, REGULATIONS AND LICENSES

1.10 ASSIGNMENT

1.11 DELIVERY

1.12 RESPONSIBILITY AS EMPLOYER

1.13 COLLUSION

1.14 FRAUD AND MISREPRESENTATION

1.15 ACCESS TO RECORDS

1.16 PROPRIETARY/CONFIDENTIAL INFORMATION

1.17 CONTRACTING WITH COUNTY EMPLOYEES

1.18 INCURRED EXPENSES

1.19 COUNTY IS TAX-EXEMPT

Note: 1.20 GOVERNING LAWS

1.21 STATE REGISTRATION REQUIREMENTS

1.23 NO CLAIM FOR DAMAGES

1.24 GRANT FUNDING

1.25 RISK OF LOSS

1.26 TERMINATION

1.27 Special Notice to Vendors Regarding Federal and/or State Requirements