Business Online Banking
ACH Reference Guide
Creating an ACH Batch
•Select ACH Paymentson the left-hand side of the screen.
•On the Database Listscreen, locate the Database to be processed, and place acheck markin the column to the left of the Database Name.
•Click the Create Batchbutton at the bottom of the screen.
• On the Create Batchscreen, select an effective date(default is next business day), and click OK.
• The Batch Listscreen will display a message that batch is being created.
• Refreshthe page using either the Refresh button in the browser window or the F5button on the keyboard.
• ACH Batch will display with a status of Entered.
• To release the batch, place a check markin the first column of that batch, and click the Release button at the bottom of the page.
• In the pop-up box that appears, enter the 6-digit code from user’s assigned token and click OK.
*To retrieve a 6-digit code, simply press the button on the front of the security credential, and wait for the code to appear. Security codes are valid for 30 seconds only.
• The Status column will change to Releasedand then to Submittedwhen the bank has received the file for processing.
Creating an ACH Database
•Click ACH Paymentson the left-hand side of the screen.
•On the Database List screen, click the Addbutton at the bottom of the page.
• On the Add Databasescreen, populate the following fields:
3 Company –Account number to be debited or credited
3 Application –Type of transaction (e.g., Payroll, Book Transfer, Vendor Payments) 3 Database Name –Description of the database being created
• Click the Savebutton.
• The Database Summaryscreen will load automatically.
• Click the Addbutton to create a new recipient in the database.
• On the Database Detailscreen, populate all required fields denoted with a red asterisk (*).
• Populate optional fields as desired.
• Click the Savebutton or Save and Add Anotherto clear the fields for a new recipient.
Editing an Existing ACH Recipient
•Click ACH Paymentson the left-hand side of the screen to load the Database List.
•Locate the Database that needs to be edited and click on the Nameof the Database.
• On the Database Summaryscreen, click on the Nameof the recipient to be edited.
• Input updated information for the selected recipient on the Database Detailscreen.
• Click Saveor Save and Add Anotherto clear the fields for a new entry.
ACH Import
•To create an ACH Import Format, select the Setupmenu from the left-hand navigation menu.
•Under Formats & Templates, click Create ACH Import Formats.
• On the Manage ACH Import Formatspage, click the Addbutton.
• On the Add Format screen, populate all the necessary fields.
• Click the Savebutton.
• On the Format Definitionpage enter the following:
3 Header Lines –Indicate how many header lines are on the file to be imported 3 Update Entries By – Set to Update Existing and Create New
3 Field Properties – Match the column on the file to be imported with a numeric value in the Field Number column
Ex. Column Aon a file to be imported would be input as Field Number.
• Once all necessary fields have been populated, click the Savebutton at the bottom of the page.
• To load the import file, click on ACH Paymentson the left-hand side of the screen.
• On the Database List screen, click theAddbutton at the bottom of the page.
• On the Add Databasescreen, populate the following fields:
3 Company –Account number to be debited or credited
3 Application –Type of transaction (e.g., Payroll, Book Transfer, Vendor Payments) 3 Database Name –Description of the database being created
• Click the Savebutton.
• Click ACH Database Listin the navigation menu at the top of the page.
• Locate the Databasethat was created for Import, and check the first column to the left of the name.
• Click the Importbutton at the bottom of the page.
• On the Database Importscreen, select the format that has been created from the Import Format dropdown menu.
• Use the Browsebutton to locate the file to be imported.
• Click the OKbutton.
• A message will appear that import of the file has been started.
• Refreshthe page by using the Refresh button in the browser window or the F5button on the keyboard.
• After refreshing the page, a message will appear with an import status.
• Click on the messageto review the Import Report.
• The Import Report will list details of the transactions, and indicate any processing exceptionsin the file.
• If there are no exceptions and import was successful, batch can be created to process the file.
• To create an ACH Batch and process the file, select ACH Paymentson the left-hand side of the screen.
• On the Database Listscreen, locate the Database to be processed, and place acheck mark in the column to the left of the Database Name.
• Click the Create Batchbutton at the bottom of the screen.
• On the Create Batchscreen, select an effective date(default is next business day), and click OK.
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• The Batch Listscreen will display a message that batch is being created.
• Refreshthe page using either the Refresh button in the browser window or the F5button on the keyboard.
• ACH Batch will display with a status of Entered.
• To release the batch, place a check markin the first column of that batch, and click the Release button at the bottom of the page.
• In the pop-up box that appears, enter the 6-digit code from user’s assigned token and click OK.
*To retrieve a 6-digit code, simply press the button on the front of the security credential, and wait for the code to appear. Security codes are valid for 30 seconds only.
• The Status column will change to Releasedand then Submittedwhen the bank has received the file for processing.
Loading a NACHA File
•Click ACH Paymentson the left-hand side of the screen.
•Click ACH Validatorin the navigation menu across the top of the page.
• Click Browseto locate the NACHA file.
• Once the file has been selected, click OK.
• The message below will display once the validation has been started.
• Refreshthe screen using the Refresh button in the browser window or the F5 button on the keyboard.
• Once the page has been refreshed, click the hyperlinkthat appears on the top of the page.
• If the result is Successful, click ACH Batch Listin the top navigation menu.
• The file will be on the Batch Listin a status of Entered.
Accessing a Batch Report
•Click ACH Paymentson the left-hand side of the screen.
• In the navigation menu across the top of the page click ACH Batch List.
• Locate the batch for which details need to be accessed, and place a check markin the first column.
• Click the Batch Reportbutton located at the bottom of the page.
• On the Batch Summary Report screen, click the Displaybutton.
• Batch Reportwill display in a pop-up window.
Releasing a Batch
•Click ACH Paymentson the left-hand side of the screen.
•Select Batch Listfrom the navigation menu across the top of the page.
•Locate the batch that should be released in Enteredstatus.
•Place a check markin the first column of that batch and click the Releasebutton at the bottom of the page.
• In the pop-up box that appears, enter the 6-digit code from user’s assigned token and click OK.
*To retrieve a 6-digit code simply press the button on the front of the security credential, and wait for the code to appear. Security codes are valid for 30 seconds only.
• The Status column will change to Releasedand then to Submittedwhen the bank has received the file for processing.
