STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PROFESSIONAL SERVICES LETTER OF RESPONSE PROCUREMENT 375-030-22
08/14 Page 1
Advertisement No.: 15465 DOT FM Number: 40906144201 & 42427144B01
Project Name: District Four Right of Way Continuing Services
Consultant’s Name: AECOM Technical Services, Inc.
Street Address: 800 Douglas Entrance, Suite 200,North Tower, 2nd Floor
City: Coral Gables State: Florida Zip: 33134
Proposed responsible office location for consultant: 800 Douglas Entrance, Coral Gables, Fl
Contact person: Brian Mekarski Phone: 954-963-2354
Contact email: [email protected]
Please provide the following information:
• Proposed approach and understanding of critical issues.
• Relevant project experience – Similar type of work experience.
• Other content provided by firm.
• Proposed key personnel and their proposed roles (do not include resumes).
Consultants: Please be aware that all font (including in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. One half inch clear margin on all sides must be maintained on all pages. It is the Consultant’s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the “text wrapping square” option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a .docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page.
[email protected] Attn.: Jessica Rubio
RE: Right of Way Consultant Continuing Services (Contract 15465) FM #’s: 40906144201 & 42427144B01
Dear Ms. Rubio:
AECOM Technical Services, Inc. (AECOM) is pleased to submit this Letter of Response (LOR) for District Four’s (D4 or the District) Right of Way Consultant Continuing Services (CS) Contract. The following information will demonstrate our proposed approach and understanding of critical issues, our relevant project experience and key personnel. The AECOM team stands ready to continue to serve D4 with our depth of experience and our key personnel and sub-consultants. We are committed to supporting the District’s needs in a variety of roles and in whatever manner best suits the District, as we have been doing in many and varied capacities for 30 years!
Responsible Office:
AECOM Technical Services, Inc. 800 Douglas Entrance, Suite 200 North Tower, 2nd Floor
Coral Gables, Florida 33134 Contact:
Brian Mekarski (954-963-2354) Email: [email protected] FDOT Pre-qualifications:
The AECOM Team is qualified in the following Major Work Groups required by the solicitation: 21.0 – Acquisition, Negotiation, Closing and
Order of Taking
24.0 – Acquisition Relocation Assistance
25.0 – Right of Way Clearing and Leasing
Our proposed team is also qualified in the following
Minor Work Groups required by the solicitation:
13.6 – Land Planning/Engineering 14.0 – Architect
15.0 – Landscape Architect
22.0 – Acquisition Business Damage Estimating and Review
20.0 – Appraisal Services Subconsultants: The Spivey Group, Inc. G. Adrian Gonzalez (DBE) Robert M. Gallion
FL Property Consultants Group Sexton Engineering
Wantman Group/Land Design South Janus & Curran, PLLC
Keith & Associates (DBE) DBE Participation:
While AECOM is not a DBE, we are committed to the DBE program
PROPOSED APPROACH AND UNDERSTANDING OF CRITICAL ISSUES
A contract of this type requires flexibility in staffing to contract and expand as needed by the District. We at AECOM recognize this project need as we have been performing these services for the D4 general consultant/push button contracts since 1996. As you are aware, some of our people currently at the District have been there for over 10 years as an extension of the District’s staff. We recognize that we need to work hard in supplying the District with staff in this time of increasing workloads and decreasing staff availability. AECOM has been able to continually provide the best staff to meet the District’s needs under this type of general consultant contract.
Further, by the time this contract is awarded in January of 2015, most of our staff currently focused on the SR7 2277751 project will be available for other assignments. Additionally, all of the initial offers on our Crosstown Parkway 4108444 project will have been made, thus giving us the flexibility to make staff available to the District as needed for this contract.
RELEVANT PROJECT EXPERIENCE
AECOM was the first Right of Way Consultant in 1996 to be awarded the honor of being D4’s first R/W Consultant to serve as an extension of the District’s in-house staff. Under the leadership of the D4’s Ms. Cheryl Balogh and Kaiser Engineers, Inc. (n/k/a AECOM), AECOM and D4 partnered in a contract designed to augment the District’s Property Management in-house section with staff from AECOM. This was the District’s first Right of Way Continuing Services contract of its type and the staff member that was brought into the District’s Property Management section in 1996 is our nominated Contract Manager for this contract,
Claire Tronel. Claire has been serving D4 in numerous and various capacities
consistently since that day, including on the current General Consultant contract that AECOM has been continually awarded since 2001.
Under this type of contract for the District, AECOM has handled Joint Use development projects, assisted in overseeing Local Agency Programs, worked in Production Control, Property Management, Surplus Sales and Leasing as well as in numerous contract management activities, in addition to the voluminous other responsibilities associated with being an extension of the District’s staff. We have also utilized the same sub-consultants proposed herein on many task assignments, the most recent being the use of Land Design South, n/k/a the Wantman Group, to handle land planning and traffic engineering services for the Sheridan Stationside Village for D4’s Management Services section. Our long-standing working relationship with our sub-consultants allows for efficient execution of Task Work Orders from the District and facilitates communication and ease of completing any task.
KEY PERSONNEL
Our proposed lead on this contract, Claire, has served in many capacities,
including Production Management, Property Management, Surplus Sales and
Leasing and Project Management. Claire’s background in all aspects of the right
of way process, coupled with her experience in managing AECOM’s Right of Way program for five years and as Project Manager for many of the District’s largest projects, places her in a unique position of having many and varied skills to offer the District.
In addition to Claire as our contract “worker-manager”, the table on the following
page shows our team’s depth of experience for the roles proposed under this contract. This knowledgeable group has worked on numerous D4 projects for
375-030-22 PROCUREMENT 08/14 Page 3 years but more importantly, we believe that there is no other right of way consultant that has a working relationship with D4 staff as strong as ours, which is key to this type of contract.
Key Personnel Areas of Experience
AECOM STAFF
Claire Tronel Acquisition, Production Management, Project Management, Property Management and Relocation,
Brian Mekarski Acquisition, Cost Estimating, Project Management and Value Engineering,
Terry Morris Acquisition and Project Management
Rosemary Monaco Project Manager, Acquisition, Property Management
Veronica Garcia Acquisition, Property Management and Relocation,
Patsy Masters Relocation
Brenda Weidman Relocation
Soraya Fabian Relocation
Yvette Guerrero Admin. Support, Litigation Support, Property Mgmt., Records & Funds Management and Relocation
Juan Santana-Rivera Property Management
Jennifer Howard Property Management
Joseph Helkowski Database design and implementation, GIS support and GIS web-based applications
PROPOSED SUB-CONSULTANTS
The Spivey Group Appraisal, Appraisal Review, Cost Estimating
Adrian Gonzalez Appraisal, Appraisal Review, Cost Estimating
Robert Gallion Appraisal, Appraisal Review, Cost Estimating
FL Property Consult. Cost Estimating
Sexton Engineering Litigation Support, Other Right of Way Services and Value Engineering,
Wantman Group Joint Use Lease Support for Leasing, Land Planning, Other Right of Way Services
Janus & Curran, PLLC Business Damage Review
Keith and Associates Other Right of Way Services
The only member of AECOM’s key personnel that you may not be familiar with (and who, therefore, needs an introduction) is Mr. Joe Helkowski, who has been with AECOM over 16 years. Mr. Helkowski, a senior GIS analyst, has experience in developing GIS applications and tools for safety analysis. He has recently developed a customized Clustering Analysis tool using GIS to analyze crash data and identify crash spatial patterns for D4’s and D6’s Traffic Operations sections. Additionally, he has extensive experience in data management, database design and implementation, linear referencing systems, network analysis, customized geo-processing tool development, and web-based GIS applications. His knowledge of GIS and Right of Way are combined such that Joe possesses the optimum skill sets to design, program, test, install, document, support new and existing custom business software systems and train users by implementing standard Department applications development software, and providing other right of way applications design services as required. Specifically, Joe can assist D4 in designing, implementing and supporting a customized program to identify and track right of way excess parcels, surplus sales and lease parcels (with special links to supporting documentation), sales and lease data and any other applications design services requested of D4.
Thank you for the opportunity to express our interest in remaining your consultant and your partner.
Sincerely, Sincerely,
AECOM Technical Services, Inc. AECOM Technical Services, Inc.
Brian Mekarski Claire Tronel
Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:
Consultant Name 21 24 25 Project Advertised Major & Minor Work Types 13.6 14 15 20 22 DBE SB UU Prime AECOM Technical Services, Inc.
Subconsul
tant
s
The Spivey Group, Inc.
G. Adrian Gonzalez Robert M. Gallion
Florida Property Consultants Group Sexton Engineering
The Wantman Group/Land Design South Janus and Curran, PLLC
Keith and Associates
SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.
375-030-22 PROCUREMENT 08/14 Page 5
Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:
Consultant Name Project Advertised Major & Minor Work Types DBE SB UU Prime Subconsul tant s
SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.
Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work:
Consultant Name Project Advertised Major & Minor Work Types DBE SB UU Prime Subconsul tant s
SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.
