MyMaaCodes Therapists

My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Code
2:
Direct
1‐1
Medical
Services

Delivering
Assessment


Delivering
Treatment


• Performing
assessments


• Writing
assessments
results
and
reporting
them
at
 IEP


• Attending
IEP
and
completing
the
meeting
process,
 obtaining
signatures
as
well
as
all
educational
or
 academic
discussions


• Performing
routine
or
mandated
screenings
 • Providing
direct
clinical
or
treatment
services
 • Providing
therapy


• Includes
preparing
related
reports


*Include
all
time
devoted
to
paperwork,
clerical
activities,
and
staff
travel
necessary
to
perform
this
activity.

 


Code
4:


Initial


efforts
getting
individuals
to
Medi‐Cal
(Health)
Services

*Remember,
any
service
that
can
be
covered
by
Medi‐Cal
in
the
private
sector
is
a
Medi‐Cal
service,
including
those
provided
in
the
school
setting.


 


*Include
all
time
devoted
to
paperwork,
clerical
activities,
and
staff
travel
necessary
to
perform
this
activity
including
initiating
and
responding
to
e‐mail
 and
voicemail.


*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.
 


Outreach


Referral


• Informs
and
links
eligible
or
potentially
eligible
 individuals
to
Medi‐Cal
programs
and
services
 • Assists
in
accessing
these
programs


• Examples
of
Medi‐Cal
services:


o Medi‐Cal/Healthy
Families
Program
 o CHDP
Program


o Clinics
&
Hospitals


o Resource
guides
that
list
Doctors,
Dentists,
 ENT’s,
OT’s,
PT’s,
etc.


o Substance
Abuse
Services


o Camp
&
Sports
physicals
(Medically
Necessary
 Interperiodic
Health
Assessments
(MNIHA)
 o Family
Planning


o EPSDT
Program


o Pre‐natal
and
Well
Baby
Care


o Family
Planning
health
education
outreach
 program
or
campaign
(specific
to
Medi‐Cal
 services)


o PACT
–
Family
Planning,
Access,
Care
and
 Treatment
Program
(family
planning


reproductive
health
clinical
services
program)
 o Outreach
trainings
that
improve
delivery
of


Medi‐Cal
services


• Directly
referring
individuals
to
Medi‐Cal
(health)
 providers



o These
referrals
have
substance
behind
them
and
 are
not
routine
first
aid
or
other
general
health
 care
issues


• Examples
of
Medi‐Cal
providers
(either
within
the
school


system
or
outside):


o Psychologists/Counselors
 o Speech
Therapists,
Audiologists
 o Nurse,
Health
Clerks/Assistants
 o OT’s
and
PT’s


o Doctors,
Surgeons,
Internists,
ENT’s
 o Dentists,
Orthodontists


o Personal
Care
Service
Providers
 o Pharmacies,
Pharmacists
 o Social
Workers
with
appropriate


credentials/licenses


• Referrals
are
based
on
each
new
referral
to
a


provider
not
to
an
individual
being
referred:
 o A
student
receiving
mental
health
counseling


services
and
then
being
referred
to
a
speech
 therapist
would
be
a
new
referral


o It
is
based
on
each
new
service
 • Referrals
can
be
direct
(1‐1
referral),
indirect



(1‐1‐1),
verbal
or
written,
formal



or
informal
as
well
as
individual
or
group
efforts
(SST
 meetings,
IEP
meetings)
and
it
is
not
necessary
to
know
 the
outcome/results
of
the
referral
for
it
to
be
code
4.


My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
make
an
initial
referral
of
a
student
to
receive
any
health
services
such
as
speech
therapy,
mental
health
counseling,
 occupational
therapy,
school
nursing,
medical
or
dental
services?


Did
I
make
an
initial
referral
of
a
student
to
any
other
type
of
(Medi‐Cal)
health
provider
for
other
(Medi‐Cal)
health
services?
 Did
I
participate
in
or
coordinate
outreach
trainings
to
improve
the
delivery
of
Medi‐Cal
services?


Did
I
consult
with
any
other
staff
members
regarding
a
student's
initial
health
or
mental
health
referral?


Did
I
refer
a
student
to
a
health
care
provider
for
a
sport
related
physical,
Pre
Natal/Well
babies,
Family
Planning,
Access,
Care
 &
Treatment
(PACT)
program
or
to
a
substance
abuse
program?


Did
I
attend
or
participate
in
any
school
meetings,
such
as
SST,
IEP
or
SARB,
where
an
initial
health
or
mental
health
referral
 was
made?


Did
I
provide
any
written/oral/
formal
or
informal
Medi‐Cal
outreach
information
to
parents
or
the
school
community
about
 the
Medi‐Cal
Program
or
Medi‐Cal
covered
health
services?


Code
4
Examples
of
Good
Samples


1. I
referred
a
student
to
the
school
nurse
for
an
initial
physical
examination.


2. I
made
an
initial
referral
of
a
student
to
the
school
nurse
for
a
non‐mandated
hearing
examination.
 3. I
referred
a
family
to
Medi‐Cal/Healthy
Families
to
assist
with
obtaining
hearing
aids.


4. I
referred
a
student
to
the
OT
for
an
initial
physical
examination.


5. I
referred
a
student
to
the
speech
therapist
for
an
initial
speech
evaluation.
 6. I
referred
a
student
for
initial
mental
health
evaluation/services.


7. I
made
an
initial
referral
for
a
student
to
the
dietician
for
a
health
evaluation.
 8. I
made
an
initial
referral
for
a
student
to
the
internist
for
a
sport
related
physical.
 9. I
referred
my
high
school
student
to
a
Medi‐Cal
family
planning
clinic.


10. I
contacted
a
teenager
and
made
an
initial
referral
to
Medi‐Cal
prenatal
and
well‐baby
care
services.
 11. I
made
an
initial
referral
for
a
student
to
a
Medi‐Cal
covered
substance
abuse
program
for
intervention
and


immediate
drug
and
alcohol
counseling
services.


12. I
attended
a
meeting
where
new
speech
therapy
services
were
added
to
a
student’s
plan.
 13. I
attended
a
meeting
where
new
OT
services
were
added
to
a
student’s
plan.


14. During
a
SST
meeting,
I
referred
a
student
to
the
school
nurse
for
a
initial
non‐mandated
vision
and
hearing
 evaluation.


15. During
an
IEP
meeting,
I
made
an
initial
referral
of
a
student
to
the
Ears,
Nose
and
Throat
Specialist
for
possible
 vocal
nodules.


16. During
a
parent
conference,
I
referred
a
family
to
the
school
psychologist
for
an
initial
mental
health
evaluation.
 17. During
an
SST
meeting,
I
referred
a
family
to
the
doctor
for
initial
health
concerns.


18. During
an
IEP
meeting,
I
referred
a
student
to
the
doctor
for
an
initial
physical
examination.


19. During
a
parent
meeting,
I
referred
a
student
to
the
dentist
for
an
initial,
non‐mandated
dental
evaluation.
 20. I
reviewed
health
folders
and
speech
inserts
to
assist
with
the
processing
of
a
Medi‐Cal
referral
for
a
student
to


speech
services.


21. I
worked
on
an
initial
referral
of
a
student
to
Medi‐Cal
covered
speech
services.
 22. I
worked
on
an
initial
referral
of
a
student
to
Medi‐Cal
covered
OT
services.


23. I
distributed
information
about
Medi‐Cal/Healthy
Families
to
parents
during
IEP
meeting
to
help
with
an
initial
 health
services
referral.


24. I
distributed
information
about
where
to
find
local
Medi‐Cal
providers
to
parents
during
a
conference,
which
 included
contact
information.


25. During
an
IEP,
I
informed
families
on
how
to
effectively
access
and
maintain
participation
in
all
health
resources
 under
the
Medi‐Cal/Healthy
Families
program.


26. I
worked
on
an
initial
referral
for
a
student
to
possible
Medi‐Cal
covered
speech
services.
 27. I
worked
on
an
initial
referral
for
a
student
to
possible
Medi‐Cal
covered
OT
services.
 28. I
made
an
initial
referral
to
a
counselor
for
mental
health
counseling
services.


29. I
coordinated
an
interagency
training
that
enhanced
the
early
identification,
intervention,
screening,
and
referral
 of
students
with
special
health
needs
to
Medi‐Cal
services.



My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Code
4
Examples
of
Good
Samples


continued

31. I
provided
information
to
a
family
of
the
California
Children’s
Services
(CCS)
to
access
Medi‐Cal.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


Code
8:
Managing


known


Medi‐Cal/health
issues,
concerns
and
services



(

student
specific

)



Ongoing
Referrals

Coordination
and
Monitoring


• Follow‐up
to
any
referral
made
for
health
services


o Steps
taken
to
make
sure
that
referral
process
 is
being
met:


• Includes
additional
paperwork
or
information
 • Includes
follow‐up
phone
calls
or
emails
 • Includes
follow‐up
meetings
such
as:


a.Follow‐up
to
initial
SST’s
 b.Annual
IEP
meetings
 c.Parent
conferences


o Providing
follow‐up
contact
to
ensure
that
a
 child
has
received
the
prescribed


medical/dental/mental
health
service


o Coordinating
the
completion
of
the
prescribed
 services,
termination
of
services
and
the
referral
 of
the
child
to
other
Medi‐Cal
service
providers
 as
may
be
required
to
provide
continuity
of
care
 o Follow‐up
to
any
health
outreach
that
was


provided


• Follow‐up
to
an
initial
referral
made
from
a
mandated
 service


o Steps
taken
to
make
sure
that
you
are
outside
 of
the
mandated
services:


• The
mandated
service
must
be
administered
 first
and
completed


• The
first
referral
from
the
mandated
service
 must
have
already
been
made


• Any
and
all
subsequent
referrals
made
after
 this
point
are
reimbursable
through
code
8
 


Please
also
use
this
code
for
managing
health
concerns
of
your
 students,
including
coordinating
with
case
managers
when
dealing
 with
mental
health/physical
health/dental
health/and
substance
 abuse
issues.

These
activities
must
be
outside
of
and
not
linked
to
 your
direct
services.


• Determining
needs:


o Gathering
information
related
to
student
issues
in
 advance
of
referrals


o Gathering
multi‐disciplinary
materials
to
aid
in
 advance
of
referrals


o Reviewing
any
information
for
purpose
of
aiding
in
 advance
of
referrals


• Developing
a
plan
for
providing
therapy
services:


o Consultations
and
collaborations
with
teachers,
 parents,
and
other
professionals



o Putting
accommodations
into
place


o Arranging
for
the
scheduled
therapy
services
to
be
 received
by
the
student


o Making
arrangements
with
the
parents
for
health
 services
to
be
received
by
the
student



• Reviewing
progress
of
students:


o Determining
if
current
plan
is
effective
 o Making
changes
to
current
treatment
plan
 o Reviewing
information
to
track
progress


o Evaluating
effectiveness
of
treatment/equipment,
 etc.


• Meetings:


o IEP’s,
SST’s,
parent
conferences,
or
any
meeting
that
 deal
with
Medi‐Cal
(health)
services
of
the
student.

 Only
the
parts
of
the
meeting
that
deal
with
Medi‐ Cal
(health)
services
including
discussions,


implementation,
monitoring
and
coordination.

(See
 code
2
IEP
activities
to
distinguish
between
these
 two
codes).


o 504
plans
and
meetings
are
not
reimbursable
 activities
through
MAA


*Include
all
time
devoted
to
paperwork,
training,
clerical
activities,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.


*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.
 


*Case
Managers
participating
in
the
LEA
Medi‐Cal
Billing
Option
for
IEP
case
management
cannot
claim
MAA
Referral,
Coordination
and
Monitoring.

 Staff
should
claim
time
under
code
2,
Direct
Medical
Services
as
TCM
billing
includes
Referral,
Coordination
and
Monitoring.


My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Questions
to
ask
in
order
to
capture
all
of
your
MAA
time

Did
I
follow‐up
on
a
student's
ongoing
medical
health,
mental
health,
substance
abuse,
speech
therapy,
occupational
therapy,
 dental
or
school
nursing
services
with
a
Medi‐Cal
health
or
mental
health
provider?


Did
I
gather
any
information
that
may
be
required
in
advance
of
a
referral?


Did
I
provide
any
follow
up
contact
to
ensure
that
a
child
received
their
Medi‐Cal/Mental
Health
services?


Did
I
coordinate
or
monitor
ongoing
medical
health,
mental
health,
substance
abuse,
speech
therapy,
occupational
therapy,
 dental
or
school
nursing
services?


Did
I
follow‐up
on
any
referrals
made
to
direct
health
care
or
mental
health
care
practitioners?


Did
I
participate
in
the
coordination
of
any
ongoing
health
services
including,
but
not
limited
to,
medical
health,
mental
 health,
substance
abuse,
speech
therapy,
occupational
therapy,
dental
or
school
nursing,
which
were
discussed
during
(SST,
 IEP,
or
SARB)
or
other
school
meetings?


Did
I
arrange
or
schedule
any
Medi‐Cal
covered
CHDP
screens,
interperiodic
screens,
non‐mandated
immunization
or
sports
 physicals
that
do
not
include
the
mandated
health
services
(See
My
MAA
Tips)?


Code
8
Examples
of
Good
Samples

1. I
followed
up
with
an
Ears
Nose
and
Throat
Specialist
about
a
referral
made
for
an
examination
due
to
possible
vocal
 nodules.


2. I
followed
up
with
the
physician
about
the
referral
made
for
a
physical
examination
of
a
student
in
need
of
OT
 services.


3. I
followed
up
with
the
school
nurse
about
the
referral
made
for
a
non‐mandated
vision
examination.
 4. I
followed
up
with
school
psychologist
on
a
referral
made
for
mental
health
services
for
a
student.
 5. I
followed
up
with
the
speech
therapist
on
a
referral
made
for
speech
services.


6. I
followed
up
with
the
occupational
therapist
on
a
referral
made
for
OT
services.


7. During
a
staff
meeting,
I
consulted
with
other
speech
therapists
to
ensure
the
continuity
of
speech
services
for
a
 student.


8. I
consulted
with
another
speech
therapist
to
assist
with
information
needed
for
the
referral
made
for
speech
 services.


9. I
consulted
with
another
OT
to
assist
with
information
needed
for
the
referral
made
for
OT
services.
 10. I
consulted
with
a
teacher
about
the
speech
services
being
provided
for
a
student
in
order
to
help
achieve
a


carryover
of
new
speech
habits
into
the
classroom.


11. I
consulted
with
the
special
education
teacher
about
the
OT
services
being
provided
for
a
student
in
order
to
help
 achieve
a
carryover
of
the
OT
plan
into
the
classroom.


12. I
worked
with
a
teacher
and
an
administrator
on
the
Medi‐Cal
covered
speech
services
delivered
to
several
students
 and
coordinated
the
services
for
continuity
and
effectiveness.



13. I
gathered
medical
materials
necessary
for
the
referral
made
to
a
physician
for
a
health
evaluation
for
a
student.

 14. I
met
with
the
nurse
to
follow
up
on
the
health
services
being
delivered
to
a
student.


15. I
followed
up
with
the
parents
about
the
identified
reactions
of
a
student’s
medical
condition
per
the
student’s
 individualized
health
care
plan.


16. I
collaborated
with
the
speech
therapist,
behaviorist
and
school
nurse
about
the
ongoing
mental
health
needs
of
a
 student.


17. I
collaborated
with
the
OT,
behaviorist
and
school
nurse
about
the
ongoing
mental
health
needs
of
a
student.
 18. I
spoke
with
a
parent
to
coordinate
the
ADD/ADHD
survey
information
requested
by
their
physician
to
provide


ongoing
health
services
to
the
student.


19.

I
discussed
effectiveness
of
a
student’s
medication
with
the
parents
for
an
upcoming
doctor
appointment


and


20. I
called
a
parent
to
review
a
student’s
information
with
Medi‐Cal
provider/doctor
because
of
a
recurring
medical
 problem.


21. I
spoke
with
a
parent
to
coordinate
information
requested
by
the
physician
to
provide
Medi‐Cal
covered
health
 services
to
a
student.


22. During
an
SST
meeting,
I
discussed
the
speech
needs
of
a
student
with
their
parents
and
teacher,
and
followed
up
on
 a
speech
therapy
referral.


My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Code
8
Examples
of
Good
Samples


continued

24. A
group
met
to
review
a
student’s
OT
services
for
the
coming
year.


25. During
an
IEP
meeting,
I
discussed
the
OT
needs
of
a
student
with
their
parents
and
teacher,
and
followed
up
on
a
 referral
made
to
OT
services.


26. I
monitored
the
Medi‐Cal
related
speech
concerns
of
a
student
and
followed
up
with
the
teacher
after
school
to
help
 coordinate
the
student’s
speech
services.


27. I
monitored
the
Medi‐Cal
related
OT
concerns
of
a
student
and
followed
up
with
the
teacher
after
school
to
help
 coordinate
the
student’s
OT
services.


28. During
parent
conference,
I
reviewed
the
progress
of
a
student
to
determine
if
the
current
speech
plan
is
effective
 and
made
changes
to
the
current
service
plan
to
ensure
the
effectiveness
of
the
treatment.


29. I
reviewed
the
information
of
a
speech
student
to
track
their
progress
and
evaluate
the
speech
plan
for
the
 effectiveness
of
treatment.


30. I
reviewed
the
information
of
an
OT
student
to
track
their
progress
and
evaluate
the
OT
plan
for
the
effectiveness
of
 treatment.


31. I
assisted
a
student
in
medical
crisis
to
maintain
access
to
Medi‐Cal
programs
and
services.
 32. I
assisted
a
family
in
crisis
to
maintain
access
to
Medi‐Cal
programs
and
services.


33. I
monitored
student’s
health
services
care
plan
and
coordinated
the
ongoing
Medi‐Cal
services
with
OT/PT
to
help
 maintain
consistency
between
treatments.


34. I
followed
up
with
a
parent
regarding
a
student’s
Medi‐Cal
covered
treatment
being
received
in
coordination
with
 school
nurse.


35. I
discussed
a
parent’s
concerns
of
the
noted
side
effects
of
a
student’s
medical
condition
with
their
physician
as
part
 of
the
individualized
health
care
plan.



Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


Code
12:
Activities
that
deal
with
the
arrangement
and
actual
translation


Arranging
or
Scheduling
for
Translation
Services

Providing
Translation
Services


• Translation
can
be
oral
and
written,
including
sign
 language


• Translation
needs
to
be
for
Medi‐Cal
(health)
services
 • Translator
must
be
paid


• Requires
that
three
parties
be
present
 • Document
could
be
the
third
party


• If
you
translate
for
yourself
it
is
communication
not
 translation


*Include
all
time
devoted
to
paperwork,
training,
clerical
activities,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.



*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
arrange
for
any
translation
services
regarding
health
or
mental
health
issues
covered
by
Medi‐Cal?
 Did
I
provide
any
translation
services
for
any
health
or
mental
health
services
covered
by
Medi‐Cal?
 


Code
12
Examples
of
Good
Samples

1. I
arranged
for
a
translator
to
call
a
parent
about
a
student’s
speech
services.


2. I
arranged
for
a
translator
to
inform
a
parent
about
a
referral
made
for
speech
services.
 3. I
arranged
for
a
translator
to
inform
parents
about
a
referral
made
for
OT
services.
 4. I
arranged
for
a
translator
for
student’s
speech
issues
at
an
upcoming
IEP
meeting.
 5. I
arranged
for
a
translator
for
student’s
OT
issues
at
an
upcoming
IEP
meeting.


6. I
scheduled
a
translator
to
assist
with
translating
speech
forms
related
to
the
IEP
of
a
non‐English
speaking
family.
 7. I
scheduled
a
translator
to
help
with
translating
OT
forms
related
to
the
IEP
of
non‐English
speaking
parents.


My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Code
12
Examples
of
Good
Samples


continued

8. I
translated
during
a
parent
conference
for
the
school
nurse
on
the
individualized
health
care
plan
for
a
student.
 9. I
translated
for
the
school
nurse
during
an
IEP
meeting
for
non‐English
speaking
parents.


10. I
translated
for
the
school
psychologist
during
an
IEP
meeting
for
non‐English
speaking
parents.
 


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


Code
14:
Meetings
that
help
to
develop
new
Medi‐Cal
(health)
services
for
district



(

non‐student
specific

)


Program


Planning,
Policy
Development

Interagency


Coordination


• Developing
advisory
or
interagency
work
groups
to
 provide
consultation
and
advice
regarding
delivery
of
 Medi‐Cal
services
to
school
populations


• Participating
in
or
coordinating
training
that
enhances
 early
identification,
intervention,
screening
and
referral
 of
students
with
special
needs
to
Medi‐Cal
services

 (This
is
distinguished
from
IDEA
child
find
programs)


• Interagency
collaborations
that
coordinate
and
 develop
new
health
services
in
schools


• Looking
at
gaps
in
services
and
attempting
to
close
 those
gaps
with
other
agencies


• Evaluating
the
need
for
Medi‐Cal
services
in
relation
 to
specific
populations
or
geographic
areas
with
other
 agencies


*Include
all
time
devoted
to
paperwork,
clerical
activities,
training,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.



*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.
 


Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
attend
any
meetings
where
Medi‐Cal
health
services
were
discussed
or
gaps
were
identified
to
improve
or
increase
the
 delivery
and
or
coordination
of
medical
health,
mental
health,
substance
abuse,
speech
therapy,
occupational
therapy,
 dental,
school
nursing
or
other
health
services?


Did
I
work
with
any
practitioners
or
outside
agencies
to
provide
or
improve
Medi‐Cal
covered
services?


Did
I
participate
in
any
interagency
committees
to
identify,
promote,
develop
and/or
coordinate
Medi‐Cal
health
services?
 Did
I
participate
in
activities
that
included
identifying
the
need
for
Medi‐Cal
services
in
relation
to
specific
population
or
 geographical
areas?


Did
I
work
with
other
agencies
to
expand
access
to
Medi‐Cal
health
services
for
specialized
groups?


Did
I
work
with
other
agencies
to
improve
collaboration
around
the
early
identification
of
medical
problems?
 


Code
14
Examples
of
Good
Samples


1. I
attended
an
interagency
work
group
of
health
professionals
to
provide
an
overview
of
Medi‐Cal
services
being
 provided
at
school
and
to
discuss
potential
community
Medi‐Cal
services
for
students.


2. I
attended
a
work
group
to
coordinate
and
develop
strategies
to
increase
Medi‐Cal
covered
mental
health
services
in
 schools.


3. At
the
LEA
Collaborative
meeting
we
discussed
how
to
use
Medi‐Cal
revenue
to
expand
Medi‐Cal
covered
health
 services
for
students
and
families.


4. I
met
with
Medi‐Cal
providers
to
determine
their
availability
to
ensure
our
district’s
students
will
have
access
to
 Medi‐Cal
services.


5. I
worked
with
the
health
center
discussing
available
medical
programs
that
we
can
offer
to
students
and
families
that
 my
not
have
medical
insurance.


6. During
a
planning
meeting,
we
identified
new
Medi‐Cal
resources
to
make
a
good
faith
effort
to
locate
and
develop
 health
service
referrals.


7. I
attended
a
coordination
meeting
with
different
health
care
agencies
that
provide
Medi‐Cal
services
to
expand
 access
to
and
improve
collaboration
around
student
referrals
and
Medi‐Cal
services.


My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Code
14
Examples
of
Good
Samples


continued

8. During
an
interagency
meeting,
we
developed
medical
referral
sources,
including
directories
of
Medi‐Cal
providers
 for
parents.


9. During
an
interagency
planning
meeting,
we
developed
strategies
to
increase
Medi‐Cal
covered
mental
health
 services
in
schools.


10. During
a
meeting,
we
identified
Medi‐Cal
service
gaps
provided
to
students
and
developed
strategies
to
improve
the
 delivery
and
coordination
of
these
health
services.


11. We
monitored
the
medical/mental
health
delivery
systems
in
schools
to
determine
if
our
Medi‐Cal
services
needed
 to
be
expanded
with
County
medical
and
mental
health
agencies.


12. During
an
interagency
planning
meeting,
we
developed
procedures
for
tracking
families’
requests
for
assistance
with
 Medi‐Cal‐covered
services
and
providers.


13. We
evaluated
the
need
for
Medi‐Cal
data
related
to
our
specific
program,
population,
and
geographic
area
to
help
 determine
if
we
have
gaps
in
Medi‐Cal
services
in
our
area
with
other
outside
agencies.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


Code
16:
Other
activities
related
to
duties
that
could
be
replicated
at
any
job
site

Paid


Time
Off/MAA
form
completion

General


Administrative
Activities


• Time
spent
filling
out
MAA
forms
online


• Time
spent
reading
materials
to
help
fill
out
MAA
 forms


• Sick
leave
 • Maternity
leave
 • Jury
duty


• Personal
necessity
 


• The
purpose
of
this
code
is
to
capture
administrative


duties
that
are
more
specific
to
general


administrative/clerical
activities
related
to
facilities,
 district
functions
and
operations.
Include
here:



o General
supervision
of
staff
or
facilities,
including
 staff
performance
reviews



o Reviewing
non‐instructional
school
policies,
 procedures,
or
rules



o Attending
or
facilitating
school
or
unit
staff
 meetings,
board
meetings
or
required
in‐service
 trainings
and
events


o Completing
personal
mileage
and
expense
claims


*Include
all
time
devoted
to
paperwork,
clerical
activities,
training,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.


*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
complete
my
MAA
time
survey
form?


Did
I
review
training
materials
to
complete
my
MAA
time
survey
form?
 Did
I
take
any
paid
time
off
today?


Did
I
supervise
any
staff
today?


Did
I
complete
any
personal
mileage
or
expense
claims?
 Did
I
attend
a
board
meeting?


Code
16
Examples
of
Good
Samples

1. Each
day,
I
filled
out
my
MAA
time
survey
and
reviewed
my
training
materials.
 2. I
reviewed
MAA
related
activities
and
how
to
code
for
them
on
my
time
survey
form.
 3. I
met
with
the
MAA
Coordinator
to
go
over
my
time
survey
form.


My
MAA
Codes:
Therapists
(OT/PT,
Speech)


Code
16
Examples
of
Good
Samples


continued

5. I
was
off
on
sick
leave.
 6. I
was
out
due
to
jury
duty.


7. I
was
out
all
week
for
maternity
leave.
 8. I
was
out
on
for
personal
necessity.


9. During
a
staff
meeting,
we
reviewed
school
policies,
procedures,
and
rules.
 10. I
attended
a
board
meeting
to
gain
knowledge
in
district
procedures.


11. During
MAA
week,
I
was
away
from
the
school
campus
at
a
non‐educational
conference.
 12. I
took
time
to
complete
personal
mileage
and
expense
claims.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.