Appendix 3. Employment Categories and Salary Scale

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Appendix 3. Employment Categories and Salary Scale 1

Appendix 3. Employment Categories and Salary Scale

Decision maker

The Head of Desk or the Regional / Country Director suggests the employment category and the Head of Section, HQ approves the employment category of new positions. For top management positions (Regional Directors or Country Directors) approval lies with Head of International Department.

A The Employment categories

According to art 3.1 in Terms of Employment for Expatriates, the Employee is placed within one of the employment categories in this appendix. It is the terms of reference and thus the actual tasks and responsibilities that decide the employment category, see art 6.2 in Terms of Employment. The employment category, and not the title of the Employee, is decisive for the basic salary of the Employee. Employment categories A1 to A7 are used for top management positions. The decision on which category to use is based on a pre-defined country program criteria score tool. Regional / country programs are scored on the basis of budget level, number of expatriate staff, number of projects and safety level. Other complexity factors (number of field offices, of national staff, of partners, of donors, level of regional support, challenging governance structure, newly established operation, strategic importance, etc.) may also influence the score.

Employment categories A8 to A13 are used for specialists, advisors, project managers, head of offices and other positions that do not fall within top management positions. The decision on which category to use is based on a pre-defined criteria score tool. Relevant criteria are depending of the job: level of management(, number of staff, level of support from head office / senior management, safety level, and degree of complexity); turnover (size of turnover, number of contracts, level of donor complexity); technical responsibility (degree of fundraising responsibility and proposal writing, difficulty level in terms of donor reporting, level of monitoring and evaluation); external relations ( degree of external representation, extent of negotiation with donors and authorities); and other complexity factors. A11 is the base (average) level for these positions.

Employment categories A14 and A16 are used for officers’ positions further down the hierarchy. The positions are either assisting positions or positions with limited responsibilities and tasks with focus on ensuring direct implementation in the field.

The decision on which category to use is based on the degree of responsibilities and complexity. Employment category A17 to A19 is used for trainees, interns, volunteers and students.

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B Employment categories and basic salary – Terms art 3.1 + art 6.1

Category of employment: Description: Monthly basic gross salary:

Management Positions

A1 Regional Director Regional Director of large DRC regional operation DKK 35,500

A2 Regional Director Regional Director of medium DRC regional operation DKK 33,500

A3 Regional Director Regional Director of small DRC regional operation DKK 31,500

Country Director Country Director of large DRC country operation

A4 Country Director Country Director of medium DRC country operation DKK 29,500

Regional Head of Programme Regional Head of Programme of large DRC regional operation Regional Head of Operation Regional Head of Operation of large DRC regional operation Regional Head of Safety Regional Head of Safety of large DRC regional operation Regional Head of Finance &

Administration Regional HOFA of large DRC regional operation

A5 Country Director Country Director of small DRC country operation DKK 27,500

Regional Head of Programme Regional Head of Programme of medium/small DRC regional operation

Regional Head of Operation Regional Head of Operation of medium/small DRC regional operation

Regional Head of Safety Regional Head of Safety of medium/small DRC regional operation Regional Head of Finance &

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Category of employment: Description: Monthly basic gross salary :

A6 Country Head of Programme Country Head of Programme of large DRC country operation DKK 25,500 Country Head of Operation Country Head of operation of large DRC country operation

Country Head of Finance &

Administration Country HOFA of large DRC country operation

A7 Country Head of Programme Country Head of Programme of medium/small DRC country

operation DKK 23,500

Country Head of Operation Country Head of Operation of medium/small DRC country operation

Country Head of Finance & Country HOFA of medium/small DRC country operation Administration

Specialist / Advisor / Project Manager Positions A8 Top Specialist / Top Advisor /

Top Project Manager Exceptional responsibility – management / turnover / technical / external relations / strategic / other complexity factors

Often with substantial add on functions DKK 27,500

A9 Specialist / Advisor / Project

Manager - level 1 Very high responsibility – management / turnover / technical / external relations / strategic / other complexity factors

Often with substantial add on functions DKK 25,500

A10 Specialist / Advisor / Project

Manager - level 2 High responsibility – management / turnover / technical / external relations / strategic / other complexity factors

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Manager - level 3 (basic level) Average responsibility - management / turnover / technical / external relations / strategic / other complexity factors

Often with add on functions DKK 21,500

Manager - level 4 Limited responsibility - management / turnover / technical / external relations / strategic / other complexity factors

Add on functions may occur DKK 18,500

Manager - level 5 Very limited responsibility - management / turnover / technical / external relations / strategic / other complexity factors

Add on functions may occur DKK 14,500

Officers

A14 Officer - level 1 Reports to a Specialist, Advisor or Project Manager. Either an assisting position or a position with limited responsibilities or tasks with focus on ensuring direct

implementation in the field. DKK 10,500

implementation in the field. DKK 7,500

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Trainees, Interns and Students

A17 Trainee Newly graduated person with no field experience Approximately US$ 1,000 –

2,000

Maximum period of employment is 12 months + accommodation, insurance, flight, vaccination

A18 Intern / Volunteer A student / a volunteer working to gain field experience No salary

Maximum period is 6 months Accommodation, insurance,

flight, vaccination

A19 Student A student conducting field research No salary

Maximum period is 3 months Accommodation, Vaccination

& insurance (if not financed by the student)

C Per Diem allowance – Terms art. 6.3

All employees in employment categories A1 to A16 are entitled to a per diem allowance of monthly DKK 13,500

D Experience allowance - Terms art. 6.4

The Employee in employment categories A1 to A13 is entitled to an experience allowance based on his / her experience within a specific position / employment category within DRC.

Months of experience Monthly gross allowance

0 – 24 months None

25 – 48 months DKK 1,000

49 – 72 months DKK 2,500

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The Employee in employment categories A14 to A16 is entitled to an experience allowance based on his / her experience within a specific position / employment category within DRC.

Months of experience Monthly gross allowance

0 – 24 months None

25 – 48 months DKK 1,000

49 – 72 months DKK 2,000

>72 months DKK 3,000

If the Employee moves to another (higher) employment category, the Head of Desk / Country Director with approval from Head of Section shall decide to which extent the Employee is entitled to an experience allowance based on experience that is considered relevant to the new position / employment category.

E Relocation expenses – Terms art. 8.3

DRC may contribute to reasonable (depending of period of assignment, of location of duty station,

and of family / non-family duty station) expenses for moving household effects for up to DKK 25,000 The Employee shall always seek prior approval with his / her manager.