PROJECT No. 5248 Doc. No. 5248-00-AA-4181 Rev. 2
DOC. TYPE : A 09 DOC. CLASS : 2
2 21 Jul 10 45 Re-issued for Construction (Complete document revised) RB1 SS KR
1 4 Dec09 47 Issued for Construction HGF TY KR
0 25 Nov 09 47 Issued for Company Approval HGF TY KR
B 30 Oct 09 48 Issued for Company Review HGF TY KR
A 29 Sept 09 48 Issued for Internal Review N.R THY K. R
TABLE OF CONTENTS
0.0 INTRODUCTION - CONTROL OF PROJECT QUALITY PLAN (PQP) ... 5
0.1 DISTRIBUTION ... 5
0.2 AMENDMENTS AND REVISIONS ... 5
1.0 SCOPE OF WORK AND RELATED RESPONSIBILITIES ... 5
2.0 APPLICABILITY OF PROJECT QUALITY PLAN ... 7
3.0 REFERENCES ... 7
4.0 DEFINITIONS AND ABBREVIATIONS ... 8
5.0 QUALITY MANAGEMENT FRAME WORK... 9
5.1 Business Processes ... 10
5.2 Project QMS ... 11
5.3 Development & Control of the Project QMS ... 12
5.4 Quality Management System DocumentsThe Quality Management System (QMS) documentation structure applicable to this project is given below: ... 12
5.5 Document and Data Control... 13
5.6 Storage of Records ... 14
6.0 MANAGEMENT RESPONSIBILITY ... 14
6.1 Management Commitment ... 14
6.2 Project Quality Policy Statement ... 16
6.3 Client Focus ... 17
6.4 Quality Management Reporting ... 17
6.5 Project Quality Objectives ... 18
6.6 Responsibility, Authority and Communication ... 18
6.6.1 Responsibility and Authority ... 18
6.6.2 Communication ... 19
7.0 RESOURCE MANAGEMENT ... 19
7.1 Provision of Resources ... 19
7.2 Human Resources ... 20
7.3 Training, Awareness and Competence ... 20
7.3.1 Contractor’s Staff ... 20
7.3.2 Training / Awareness of Subcontractor Staff ... 21
7.4 Infrastructure ... 21
8.0 PROJECT IMPLEMENTATION ... 21
8.1 Planning For Project Implementation ... 23
8.1.1 Interface Management ... 23
8.1.2 Change Management Process ... 24
8.1.3 Planning for Quality ... 24
8.2 Company Related Processes ... 24
8.2.1 Determination and Review of Company's Requirements ... 24
8.2.2 Company Communication... 24
8.3 Design Control ... 25
8.3.1 Design and Development Planning ... 26
8.3.2 Design Inputs ... 26
8.3.3 Design Outputs ... 27
8.3.4 Design Review ... 27
8.3.5 Design Verification ... 27
8.3.6 Design Validation ... 28
8.3.7 Software and Spreadsheet Validation ... 28
8.3.8 Control of Design Changes ... 28
8.4 Procurement / Subcontracting Control ... 28
8.4.1 Purchasing process ... 29
8.4.2 Vendor Selection ... 29
8.4.3 Purchasing Information ... 30
8.4.4 Verification of Purchased Products and Services ... 30
8.4.5 Expediting and Shipping ... 31
8.4.6 Sub-contracting ... 31
8.5 Production / Construction and Service Provision ... 33
8.5.1 Control of Production / Construction and Service Provision ... 33
8.5.2 Vendor Inspection Management Philosophy ... 34
8.5.2.1 Inspection Classification ... 34
8.5.2.2 Contractor’s Own Resources ... 34
8.5.2.3 Second Party Inspection Services ... 34
8.5.2.4 Consistency in Inspections ... 34
8.5.2.5 Equipment/Material Release ... 35
8.5.3 Site QC Enhancement ... 35
8.5.4 Material & Equipment Management at Construction Site ... 36
8.5.5 Validation of Processes for Production and Service Provision ... 36
8.5.6 Identification and Traceability ... 36
8.5.8 Preservation of Product ... 37
8.6 Control of Monitoring and Measuring Devices ... 38
8.7 Mechanical Completion, Commissioning and Start-Up ... 39
8.7.1 Mechanical Completion, which includes Pre-Commissioning ... 39
8.7.2 Commissioning and Start-up ... 39
8.7.3 Completion and Handover ... 39
9. MEASUREMENT, ANALYSIS AND IMPROVEMENT ... 40
9.1 Planning for Measurement, Analysis and Improvement. ... 40
9.2 Monitoring and Measurement ... 42
9.2.1 Company's Satisfaction ... 42
9.2.2 Audits ... 42
9.2.3 Monitoring and Measurement of Processes ... 43
9.2.4 Monitoring and Measurement of Product ... 43
9.3 Control of Non Conforming Product ... 43
9.4 Analysis of Data ... 44
9.5 Improvement ... 44
9.5.1 Continual Improvement ... 44
9.5.2 Lessons Learned and Knowledge Sharing ... 44
9.5.3 Corrective Action ... 45
0.0 INTRODUCTION - CONTROL OF PROJECT QUALITY PLAN (PQP)
This Project Quality Plan has been prepared in accordance with the Contractor’s Management System Requirements and Company Contract requirements.
The Project Quality Manager is responsible for maintaining and updating this PQP.
0.1 DISTRIBUTION
The PQP shall be controlled through out the Project and the users are responsible for referring to the latest version available in Contractor’s Intranet or as controlled Hard Copy.
0.2 AMENDMENTS AND REVISIONS
The PQP shall be a live document throughout the life cycle of the Project. Consequently, revisions to PQP shall be introduced as and when necessary. CONTRACTOR shall pay particular attention to any impact of ISO 9001:2008 to this document. The revisions shall be identified in the Revision Status box on the front cover and marked up in the relevant sections (i.e., vertical line on either side of a page). For a complete revision/ rewrite the revision marking will be avoided. All revisions are subject to the same controls applicable to the initial development of the plan.
1.0 SCOPE OF WORK AND RELATED RESPONSIBILITIES
The scope of work for the Contract Ruwais 4th NGL Train, involves Design, Engineering, Procurement, Construction, Pre-Commissioning and Commissioning of Process Units and Utilities and Offsites pertaining to the scope of work.
Figure below shows Ruwais 4th NGL Train project locations.
As a minimum, EPC for the Ruwais 4th NGL Train project scope of work includes multidiscipline works of the following units :
Process Units • Fractionation • Unit 41
• Fractionation • Refrigeration
• Mole Sieves Treating • Deo Treating
• Propane Treating • Unit 45
• Sulphur Recovery Unit • Unit 06
• Storage (Excluding Tanks) Utilities And Offsites
• Unit 07
• Potable Water • Distilled Water • Fresh Cooling Water • Steam & Condensate • Dm Water
• Fuel Gas
• Air (Instrument Air, Plant Air) • Nitrogen
• Sulphuric Acid And Caustic Storage And Distribution • Diesel System
• Sour Water Stripper • Waste Water Treatment • Flare System
• Unit 08
• Sea Water Plant
The detailed plan and split of scope among Subcontractors will be according to the project procedure 5248-00-FA-4240 Sub Contracting Plan.
Procurement activities for this Project are managed and monitored from Contractor’s office in Seoul & Abu Dhabi with support from Contractor’s other international offices in UK, Europe, Asia and US.
Engineering activities are carried out from Contractor’s Seoul office, under control of the Engineering Manager.
2.0 APPLICABILITY OF PROJECT QUALITY PLAN
This Project Quality Plan is applicable for all phases of the project activities associated with NGL 4 Project.
The Subcontractors are required to follow their own Project Quality Plans, approved by Contractor and Company.
3.0 REFERENCES
ISO 9000: 2005 - Quality Management Systems – Fundamentals and Vocabulary.
ISO 9001: 2008 - Quality Management Systems – Requirements.
ISO 9004:2009 -Managing for the sustained success of an organization – A Quality Management Approach
ISO 19011: 2002 - Guidelines for Quality and/or Environmental Management System Auditing.
13524801-B.10 - Quality Management Requirements. Contractor: - 5248-00-AA-4001 Project Execution Plan.
- Project Specific Procedures.
Company - ITB (or ITT) Package for Index,Invitation to Tender, Instruction to Tenderers, Signature Agreement and Aricles of Agreement
4.0 DEFINITIONS AND ABBREVIATIONS
Company Abu Dhabi Gas Industries Ltd (GASCO).
Contractor Petrofac and G.S Engineering & Construction - Joint venture. Subcontractor Any entity that has entered into an agreement with Contractor
for the execution of a defined scope of work under a legally binding agreement.
Vendor / Supplier The person, firm or entity to whom the Purchase Order is issued to provide goods and shall include its representatives, successors, assigns and employees.
Process Owner Functional Discipline or Department with principle interest in the efficiency and effectiveness of a core business process.
Audit Systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which audit criteria are fulfilled.
AFC Approved for Construction. GRE Glass Fibre Reinforced Epoxy KPI Key Performance Indicator
Project Ruwais 4th NGL Train Project at Abu Dhabi, Ruwais, UAE. CAR Corrective Action Request.
HO Home Office
HSSE Health Safety, Security & Environment IDC Inter Discipline Check
IT Information Technology
ISO International Organization for Standardization ITP Inspection and Test Plan
ITR Inspection and Test Record
MTO Material Take off
MOM Minutes of Meeting
NGL Natural Gas Liquefaction KPI Key Performance Indicator PQP Project Quality Plan
QA Quality assurance
QC Quality Control
QCP Quality Control Procedure
QMS Quality Management System
TDR Technical Document Register TPI Third Party Inspection
TPMS Total Project Management System
VDR Vendor Document Register
VDRL Vendor Documents Required List WPS Welding Procedure Specification PQP Project Quality Plan
Petro-PCS Petrofac - Project Completion and Certification System
UAE United Arab Emirates
Definitions of quality assurance and quality management terminology shall be as given by ISO 9000:2005 standard.
5.0 QUALITY MANAGEMENT FRAME WORK
The basic framework for establishing, integrating and continually improving the way CONTRACTOR executes the project is shown below and is based on the tried and tested model: “Plan-Do-Check-Act”. P o l i c i e s O b j e c t i v e s O r g a n i s a t i o n S t r a t e g y B u s i n e s s P r o c e s s e s R i s k A s s e s s m e n t s A u d i t s K e y P e r f o r m a n c e I n d i c a t o r s L e s s o n s L e a r n e d S y s t e m I m p r o v e m e n t P l a n D o C h e c k A c t A c t i o n T r a c k i n g S t e e r i n g G r o u p R e v i e w s
Project Management Project Management Support Process HSSE Quality Human Resources Administration Finance Information Technology Document Control Contracts & Commercial
Engineering
Procurement
Construction Management
Commissioning
5.1 BUSINESS PROCESSES
Contractor’s key business processes for the project are as below
5.2 PROJECT QMS
The project QMS is described in this Quality Plan. Project procedures are created when necessary to cover the scope of work as identified in the Contract.
Contract Quality Requirements Contractor’s Project Execution Plan Project Quality Policy and Objectives Project Quality Plan Project HSSE Other Plans Selected Corporate Procedures Project Procedures
5.3 DEVELOPMENT & CONTROL OF THE PROJECT QMS
Within a short time of the Effective Date, the quality management system shall be fully functional and integrated into the project management system.
The Subcontractors shall perform their work according to their quality management system approved by CONTRACTOR & COMPANY. Refer 5248-00-AA-4184:Quality Requirements for Subcontractors ,used for conveying the project quality requirements to Subcontractors.
CONTRACTOR shall assist Subcontractors to develop an acceptable Quality System, if necessary. Depending on the subcontract scope of activities, either Contractor’s or the Subcontractor’s qualified personnel shall carry out site QA/QC activities.
The Contractor shall assign qualified staff for QA/QC tasks and shall review and approve the Subcontractor’s key personnel to be appointed for QA/QC tasks. Curriculum vitae and certifications of key QC personnel with the Contractor and Subcontractors shall be reviewed.The number of QC personnel shall be adequate to cover the workscope as per the approved inspection and test plans.
5.4 QUALITY MANAGEMENT SYSTEM DOCUMENTSTHE QUALITY MANAGEMENT SYSTEM (QMS) DOCUMENTATION STRUCTURE APPLICABLE TO THIS PROJECT IS GIVEN BELOW:
P olic ie s O b je ctiv e s S trate gy - M a n u a ls - P ro g ra m m e s - Pla n s O rgan isa tion
- O rga n isa tio n C h a rts - A u th o rity M a trice s - J ob D e scrip tio n s B u sin e ss P ro ce sse s P roc e du re s F o rm s/ C h e c klists W ork In stru ctio n s G u id e s In sp e ctio n & T e st P la n s In te rn a l S tan d a rd s V a lid a te d Sp re ad sh e e ts R e co rd s (u nc o ntro lle d )
5.5 DOCUMENT AND DATA CONTROL
Documents and Data pertaining to this project are controlled in accordance with the procedure 5248-00-AA-4004 ‘Document Control Procedure’.
Complete list of project deliverables are contained in Contractor’s Technical Document Registers. Contractors electronic systems SITS and TPMS shall be used for this purpose.
The main elements of the Document Control Records is as follows:
A transmittal method shall be used to exchange engineering documents between the organisations involved.
The distribution of documents shall be as per the Document Distribution Matrix established for the Project.
Dedicated Document Controllers are assigned for Central Document Control, Subcontractor Document Control, Vendor Document Control and Site document Control. The Central Document Controller acts as the single focal point for implementation of Contractor’s Document Control System,
The main elements of document control are as below:
(a) Registration and electronic filing of documents. TPMS & SITS system shall be utilised. (b) Maintaining original signed prints of documents (hard copy filing).
(c) Preparation and issue of transmittals for issue of documents.
(d) Maintaining transmittal log of the documents issued to Company, Subcontractors, Vendors etc.
(e) Distribution of documents per the applicable distribution matrix.
(f) Maintaining TPMS & SITS with the latest revisions of documents issued.
(g) Maintaining Technical Document Register / Vendor Document Register / Construction Document Register as updated with the details of the current revisions and issue details.
(h) Generating exception reports for follow up with originators and reviewers of documents. (i) Tracking of Technical deliverable list shall be done utilising the SITS electronic system.
TECHNICAL DOCUMENT
VENDOR DOCUMENT REGISTER
PROJECT DOCUMENTS (DRAWINGS, SPECIFICATIONS, DATA SHEETS, CONSTRUCTION PROCEDURES ETC.)
DOCUMENT DISTRIBUTION MATRIX CONSTRUCTION DOCUMENT REGISTER
Refer 5248-00-AA-4003: Project Numbering Procedure and 5248-00-AA-4010: Contractor IT Support & Services to Company in HO for more details.
5.6 STORAGE OF RECORDS
The objective for establishing and maintaining the records is to provide evidence of the conformity to requirements and of the effective operation of the Project QMS.
Quality records shall be handled in accordance with the Contractors procedure for Document Control: 5248-00-AA-4004.
All process owners are responsible to ensure the collection, registration and systematic maintenance of the Quality records within the scope of their work.
All quality records pertaining to the Quality Management System and the Project, as applicable, generated by the Contractor, Subcontractors and Vendors are stored either as computer database (SITS,TPMS & Petro-PCS) under defined system names and /or saved as hard copy in office / site locations.
Site QC inspectors shall collect the ongoing testing, inspection and welding records daily and all these ITRs will form a part of the completion cheksheets established by the Petro-PCS System .
6.0 MANAGEMENT RESPONSIBILITY
6.1 MANAGEMENT COMMITMENT
The commitment of the Contractor's top Management is driven by the Project Quality Policy Statement.
QMS and its effectiveness are demonstrated by the following means:
• Communicating the importance of meeting Company's requirements and Statutory and Regulatory requirements.
• Establishing and Quantifying the Project Quality objectives in line with the Project Quality Policy.
• Supplying the resources for the project activities.
In order or achieve the Project Quality Objectives the Project Management shall review above commitment in Formal Project Management Reviews as per ISO 9001:2008 requirements.
The Project Director is responsibile for all Project activities. Project has assigned Deputy Project Directors , who shall be responsible for managing the Project Services, Procurement, Subcontracts and Pre/post order Coordination management, and ensuring the overall effectiveness of the management systems, both technically and commercially. The Deputy Project Directors, Procurement Manager, Construction Director, Project Engineering Manager, Commissioning Manager and Project HSE Manager will report directly to the Project Director.
Contractor has competent and qualified engineering staff, including Process, Mechanical, Piping, Electrical, Telecom, Loss Prevention and Instrumentation engineers, designers, and draftsmen, who shall report through Engineering Discipline Leaders. The Engineering Discipline Leaders shall report to the Project Engineering Manager.
At Construction site, Construction Director, Site Quality Manager, Construction Managers and Construction Superintendents, along with Project team shall implement the Project Quality Plan and monitor the process performances against the Project Quality Objectives and communicate the results to Management.
Construction Director monitors and reports the implementation of Quality Management Systems by the Contractor and Subcontractors through Internal and External Audits as per procedure “Project Audit Plan 5248-00-AA-4183 and regular Surveillance Inspections during Construction, Pre-commissioning and Commissioning Phases.
6.2 PROJECT QUALITY POLICY STATEMENT
NGL 4 PROJECT QUALITY POLICY STATEMENT
The Project Sponsors have the ultimate responsibility for the quality of products and services provided to Company, including compliance with standards and legislation and fulfillment of contractual quality requirements to Company’s satisfaction.
The nature of CONTRACTOR activities places particular emphasis upon experience, expertise, capability, reliability and quality.
The prime objective of the CONTRACTOR Management is to provide the necessary expertise and to carry out and complete the Contract Scope of Work in a timely manner, to the specified quality, safety, and statutory requirements, within the agreed Contract value. In addition CONTRACTOR Management is committed to providing the required level of quality throughout the entire life of the Project.
In order to achieve these objectives, CONTRACTOR will implement and maintain an effective Project Quality System designed and developed specifically for the Project with Corporate support from the CONTRACTOR Partners, where required. The elements of the system are defined and outlined in the Project Quality Plan and will be supported by a comprehensive suite of Project specific procedures and plans.
The Project Quality System shall be based on ISO 9001 : 2008 and be designed to ensure all Contract, quality, safety and regulatory requirements are recognised and that a consistent and uniform management control system is prepared, implemented and maintained to meet these requirements. Compliance with the Project Quality Plan shall be verified by monitoring and auditing the system in accordance with the Project Quality Audit Schedule. The schedule shall be revised and developed to reflect the requirements of the Project.
All personnel engaged on the Project shall be suitably qualified, experienced and trained, issued with instructions to their responsibilities and provided with all the necessary work methods. CONTRACTOR accepts the responsibility for the quality of the work performed and /or managed by CONTRACTOR. CONTRACTOR shall ensure this policy is understood, implemented and maintained at all levels on the Project.
Suggestions for quality improvements are welcomed at any time from employees, Subcontractors, Vendors and Company.
Signed : Kurt Reeves Date: NGL4 Project Director.
6.3 CLIENT FOCUS
The implementation of the Contractual requirements is carried out under the responsibility of the Project Director. The Project Director shall be responsible for compilation of the Customer feedback based upon the feedback from Customers throughout the life of the Project and self-assessment.
Ensuring Company requirements are understood during pre-bid and post award stages through various reviews and the actions arising are implemented. Contractor conducts regular Meetings with Company to understand the perceptions during Project execution.
Customer feedback received by Contractor shall be handled in accordance with the procedure 5248-00-AA-4187: ‘Customer Feedback’. Customer comments received by Contractor Project Personnel in the course of Project execution shall be resolved by taking appropriate corrective actions as soon as possible by the applicable personnel.
In addition to this, during the Construction, Pre-Commissioning and Commissioning Phases, the Company’s concerns and perceptions are received by the Construction Director, Construction Managers and Commissioning Manager from the Company’s Site Representative and resolved by initiating remedial measures on priority basis and communicated to the Project Director.
6.4 QUALITY MANAGEMENT REPORTING
The Contractor shall report as a minimum the following Quality matters in the monthly project report:
• Summary of the Project Quality Plan Development, procedures, work instructions and Quality Control Plan development and respective review, approval and issue status, inclusive of Subcontractors
• Summary of all internal and external audits carried out
• Listing of CARs from audits, the close-out status and planned dates for follow-up
• Listing of Nonconformance Reports, the close-out status and planned dates for follow-up • Major areas of concern or weaknesses identified in QMS and details of any investigations
to prevent the recurrence of failures
• Summary of inspection and tests carried out
• Plan for pre-inspection meeting of critical equipment and the inspection look-ahead for the following month.
• Any changes in key QA/QC staff • Weld defect rates for construction work
6.5 PROJECT QUALITY OBJECTIVES
Contractor shall enforce quality management and systems, enabling achievement of Project objectives set forth in the Contract. In this context the following shall be implemented:
• Project Quality Organisation with sufficient authority and appropriate resources to support delivery of the Contractor’s quality visions.
• An environment in which ‘best practice’ is developed and shared.
• Project deliverables that satisfy contractual specifications, relevant standards, and prevailing legislation.
• Alignment of CONTRACTOR systems and behaviour with Client’s quality requirements. • To enhance customer satisfaction by being responsive to their needs and establishing
good effective and professional relationships with all parties involved in Project
• Meaningful quality performance indicators based on accurate data and used in decision making
• A Strong Project Quality Audit and Review programme assuring compliance with systems and processes, effectiveness of which is reviewed and acted on by Project Management • Provide continual improvement of project through continuous updating from lessons
learned and implementation of necessary actions.
• An environment in which every individual takes personal responsibility to keep up the quality of their work.
6.6 RESPONSIBILITY, AUTHORITY AND COMMUNICATION 6.6.1 Responsibility and Authority
The Overall Project Management Organisation Chart and the Quality Organisation Chart are included in Attachment- 1. Refer ‘Project Execution Plan’ for the organisation charts of all the project functions and the project key personnel list. Since the organisation charts are dynamic in nature and bound to change during the project development, the current revisions shall be communicated independently. Any change in key QC personnel during the project execution shall be communicated to Company for approval.
CONTRACTOR has nominated the Project Quality Manager as the Management representative for Quality.
6.6.2 Communication
All communications between the Contractor and the Company shall be carried out through Project Director or his deputy in accordance with the procedure 5248-00-AA-4000: ‘Co ordination Procedure for Company
Communication is carried out by means of letters, transmittal forms,meetings and reports. The use of e-mails shall be limited to non-formal communication.
Unless otherwise specified by Company, Contractor shall prepare the minutes of all scheduled meetings with Company. All MOMs shall be numbered consecutively and shall be issued within three working days of the completion of a meeting, for mutual agreement and signatures. Approved MOMs shall be formally distributed as a record for all parties to proceed with their work on agreed points.
7.0 RESOURCE MANAGEMENT
7.1 PROVISION OF RESOURCES
In order to achieve effective resources management, the Contractor Project Management shall be closely co-ordinated regarding supply of qualified personnel, material and equipment. Qualified and suitable resources are supplied from:
• Within CONTRACTOR’s organisations, • New recruitment,
• Local suppliers, • Subcontractors.
A staffing plan is established by the Project Director/Deputy Project Director in the beginning and the progress reports will indicate the manning level against this plan.
The materials and equipment shall be managed under the responsibility of the Deputy Project Directors in coordination with the Procurement Manager. The other resources, such as computer, office furniture and personnel protective equipment, shall also be supplied under the responsibility of the Deputy Project Directors/ Project Engineers.
7.2 HUMAN RESOURCES
Personnel are assigned to Departments as required by the approved staffing plan. Care is taken to ensure these assignments are given to persons with appropriate qualifications and experience. Curriculum vitae records are maintained in the CONTRACTOR Personnel Department, together with records of academic qualifications. Job Descriptions are maintained by Personnel Department for all Personnel .
Each Department Manager and Project Director shall ensure personnel performing quality related activities under their responsibility are adequately trained and qualified. Training needs shall be identified and training provided to ensure personnel can conduct their duties as required by the Company in line with the Project Quality Objectives. Effectiveness of training is to be evaluated. Training records shall be maintained, and annual performance evaluations are performed and recorded.
Human and physical factors of the work environment needed to achieve conformity of product is monitored. This includes Safety Training and availability of Personnel Protective Equipment in order to cope with the work environment.
7.3 TRAINING, AWARENESS AND COMPETENCE 7.3.1 Contractor’s Staff
It is the policy of the Contractorto appoint competent personnel for the Project. Upon mobilisation, all persons shall undergo following induction programmes:
• Project induction which is provided by the Project Director or his nominee , induction on HSSE is provided by HSSE Manager or his nominee and Induction on Quality is provided by Project Quality Manager or his nominated representative.
• Additional training shall be given to the project team members to adopt and implement any new tools and techniques required for the Project.
• The Project Discipline Managers/Leads shall consider Company's requirements and applicable standards or specifications requirements during evaluation of personnel and for the organisation of additional training programmes necessary to implement any new tools and techniques required for the Project.
7.3.2 Training / Awareness of Subcontractor Staff
Subcontractor staff shall be provided with training and/or awareness on handling special processes and material involved in the Project. Examples for these areas are Petro-PCS, Welding of Corrosion Resistant Alloys, Positive Material Identification etc. This shall be achieved through various Construction Preparedness Workshops conducted at Site before start of each new critical activity and construction phase of the Project.
It is the responsibility of the Construction Discipline Managers to provide support to the Construction Site Quality Manager in identifying and implementing the activity based Construction Preparedness Workshops. The Discipline Managers shall ensure the relevant staff (including those of Subcontractors) attend these workshops.
7.4 INFRASTRUCTURE
Infrastructure for efficient execution of the project shall be implemented under control of the Project Director /Deputy Project Directors. This shall include:
• Workspace, offices, camps, warehouse, storage yards, workshops, industrial area, and associated facilities.
• Equipment, hardware and software.
• Suitable maintenance of construction and test materials and equipment etc.
7.5 WORK ENVIRONMENT
The work environment necessary to achieve conformity of project activities shall be identified and managed by the Project Director. These measures shall include:
• Working methods specified in procedures and processes applicable to the project. • Professional ethics ensured by the Contractor's Management
• Physical factors and working conditions.
• Human factors like creative work methodology, ergonomics, safety measures, etc.
8.0 PROJECT IMPLEMENTATION
The processes required for performing, monitoring and measuring all significant activities and their sequence and interaction are determined for this project in order to achieve error/defect free deliverables and facilities.
The main activities involved in project management and their interrelationships are as per the following chart.
Start
1.Project Sponsor
Nominate key Project Management Personnel
2.Project Director Finalise Project Organisation Charts.
3.Project Task Force Project Contract review
.
4.Project Task Force
Develop Contract Execution Plan & Project Co ordination
5.Project Task Force
Develop Project Schedule, Project Quality Plan & Design Basis
6.Project Task Force Project Execution
7. Project Management Team Co ordinate team members & external agencies
8. Project Management Team Monitor, Report & Control Project Execution
8.1 PLANNING FOR PROJECT IMPLEMENTATION
The planning programme is established and monitored by the Project Control Manager and controlled by the Senior Planning Engineer. Contractor shall develop project schedules at three different levels as described below.
Level 1 : Project Master Schedule Level 2 : Project Control Schedule Level 3 : Detailed Project schedule
The schedules shall be developed in a manner that can be rolled-up from the lowest level up to the highest level. Subsequent to the mobilization at site, Subcontractors shall prepare detailed schedules, and the same shall be used for updating the level 2 schedule.
The planning programme and details regarding realisation of planning programme are included in the monthly reports issued to the Company.
The implementation, supervision and verification of these processes, as well as the provision of the resources and documentation required, shall be carried out under control of the Project Director /Deputy Project Director assisted by the Projects, Quality, Design and Construction Departments.
The methodology for raising invoices and receiving payment from Company shall be established in the beginning of the Project.
Refer following procedures for further details: 5248-00-AA-4066 : Planning & Scheduling.
5248-00-AA-4065: Progress Measurement Procedure. 5248-00-AA-4062: Invoicing Procedure.
8.1.1 Interface Management
The Interface Management System shall include the following functional areas of responsibilities spanning from Design to Commissioning:
• Identification of Interfaces
• Planning & Registering Interfaces
• Implementation & Resolution of Interfaces. • Recording of all Interfaces
• Prompt and up-to-date reporting of interfaces
The Interface Manager is responsible for setting up and maintaining Contractor Interface Management System Register.
8.1.2 Change Management Process
The main objective of a change management process is establishing a system for controlling the budget variations and to issue/modify control budget for variation cost codes on the changes during the course of project. Changes could be due to scope changes, deviations and others as per Company requirement or Company authorised/nominated agencies e.g. Project Management Consultants, Engineering Consultants and others.
Refer the following procedures for further details:
5248-00-AA-4061 : Design Deviation/ Concession Request Authorisation Procedure 5248-00-AA-4066 : Planning and Scheduling Procedure
8.1.3 Planning for Quality
Contractor’s PQP is the main document for overall planning of quality and will be supported by various Procedures and ITPs generated for the project processes by Contractor, Subcontractors and Vendors. Contractor will approve the quality plans of Subcontractors/Vendors to ensure integrity of the Project QMS. ITPs for equipment/materials and construction ITPs will be submitted to Company for review and identification of inspection intervention points.
8.2 COMPANY RELATED PROCESSES
8.2.1 Determination and Review of Company's Requirements
The proposal team reviews Company’s requirements specified in tender documents at the tender stage.
Further contract review will be conducted after contract award by the project team.
After review and approval of the Contract documents, the amendments/variations, if any, shall be prepared and followed by Project Director during execution phase (see 8.1.2 above). 8.2.2 Company Communication
All information and documents received from or issued to Company shall be handled, distributed, filed, reviewed and followed-up by the Project Management with the aim of meeting Company's requirements.
In addition, Contractor will strive to gather adequate Company feed back on the quality of services provided. Document comments sheets will be the primary source of receiving Company feedback.
8.3 DESIGN CONTROL
Design and engineering activities are carried out in Contractor's Seoul office, with support under control of the Engineering Manager.
Refer 5248-00-AA-4120: ‘Engineering Procedure’ 5248-00-AA-4004: ‘Document Control Procedure
The following Process Flow chart provides major steps in Design and Engineering.
D is c ip lin e E n g i n e e r L e a d D is c ip lin e E n g in e e r L e a d D is c ip lin e E n g in e e r s E n g in e e r in g M a n a g e r S t a r t C o n t r a c t R e v i e w D e s i g n P l a n n i n g T e c h n ic a l D o c u m e n t R e g is t e r D e s i g n R e v i e w R e c o r d s D e s i g n V e r i f i c a t i o n I D C B y D is c ip lin e s C l i e n t D e s i g n C h a n g e s D e s i g n O u t p u t D e s i g n V a l i d a t i o n E n d D e s i g n P r o c e s s R e c o r d s P r o p o s a ls D ir e c t o r P r o j e c t D ir e c t o r C o l l a t e D e s i g n I n p u t s a n d R e v i e w L . D is c ip lin e E n g in e e r E n g in e e r in g . M a n a g e r P r o j e c t D ir e c t o r D e t a i l e d D e s i g n P r o c u r e m e n t R e g is t e r D is c ip lin e E n g in e e r E n g in e e r in g M a n a g e r P r o j e c t D ir e c t o r L e a d D is c ip lin e E n g in e e r L e a d D is c ip lin e E n g in e e r E n g in e e r in g M a n a g e r P r o j e c t D ir e c t o r C o m p a n y L e a d D is c . E n g in e e r E n g in e e r in g M a n a g e r P r o j e c t M a n a g e r C o m p a n y P r e - c o m m is s io n in g M a n a g e r P r o j e c t D ir e c t o r E n g in e e r in g M a n a g e r C o m p a n y I D I T b y D is c i p li n e s I P & I D R e v , P lo t P la n R e v , S k i d F a b R e v , H A Z O P , S I L S t u d y e t c .
8.3.1 Design and Development Planning
The Project Team shall maintain Technical Document Register and Procurement Register for planning and monitoring of engineering deliverables. SITS & TPMS electronic systems will be utlised for this purpose.
The Project Director controls the design and development interfaces with the Company and with the Subcontractors/Vendors.
Project Engineering Manager is responsible for the design control activities particularly: • The organisation of engineering activities.
• Subcontracting and supervision of relevant design works. • Distribution of tasks and allocation of areas of responsibilities. • Design data input control.
• Supervision of the review, verification and validation of design activities and documents. • Design output control, particularly the approval of the deliverables.
• Design change control.
Project Control Engineer and Senior Project Engineer assist Project Director and the Project Engineering Manager for planning, co-ordination, document control and interface control during the design phase.
8.3.2 Design Inputs
The design requirements to be met are defined and recorded in various specifications included in the Contract documents, which include:
• functional and performance requirements. • applicable statutory & regulatory requirements.
• Other requirements such as environmental impact, safety for operation of facilities.
Contractor’s experience gained from the execution of previous projects of a similar nature (Lessons Learned) shall also be used as a design input.
The input requirements shall be reviewed for adequacy and resolution of incomplete, ambiguous or conflicting requirements by the Engineering Department and the results shall be communicated to Company if any deviation is identified.
A project specific “Technical Query” form is used to address technical queries and a “Deviation Request” form is used for addressing the deviations from the specifications. Technical Queries and the Deviation Requests shall be logged in control registers and monitored by Project Engineer.
Refer 5248-00-AA-4005: Lesson Learned Management Procedure Refer 5248-00-FA-4015: Site Technical Query Procedure
8.3.3 Design Outputs
The outputs of the design and development process are recorded in drawings and documents suitable for verification against the design and engineering inputs. These are prepared, reviewed, approved and submitted to Company as required by the co-ordination procedure included in the Contract.
The Group Leads / Engineering Discipline Leaders shall ensure latest status of relevant engineering discipline deliverables are accurately entered in the SITS dbased which is viewable to the project team members”.
Refer 5248-00-AA-4120: Engineering Procedure
Refer 5248-00-AA-4061: Design Deviation/Concession Request Authorisation Refer 5248-00-AA-4005: Lesson Learned Management Procedure
8.3.4 Design Review Design reviews shall include:
• Evaluating results to ensure contractual requirements are fulfilled • Identifying problems, if any,
• Determining solutions and • Follow up actions.
A schedule for Design Reviews shall be established by the Engineering Manager to perform the reviews at defined stages. The Constructability Reviews shall be led and coordinated by the Construction Manager / Construction Support Engineer during the execution phase of the Project. Company shall be notified prior to these reviews for giving an opportunity for participation as per the procedure
.
8.3.5 Design Verification
The design verification is carried out on all design deliverables to ensure they: • meet the design input requirements specified in the contractual documents. • contain or make reference to acceptance criteria, for the relevant products.
• define the characteristics of products that are essential to their safe and proper use. • provide information for purchasing, testing and construction activities.
Qualified Engineers nominated by the Engineering Discipline Leader perform this verification. The Engineering Discipline Leader decides the need for independent design verification for a revised engineering deliverable based on the evaluation of the extent of technical changes and their impact on the overall design.
8.3.6 Design Validation
The validation of the design is performed during the Pre-com/Commissioning phase and submitted for Company's approval as required in the Contract, relevant specifications, procedures and processes.
The results are recorded in test reports and relevant actions are followed-up by the Commissioning Coordinator and the Quality Department.
8.3.7 Software and Spreadsheet Validation
Software and Spreadsheet Validation in the Engineering is to be established to meet the following requirements:
• Accuracy and reliability of software and spreadsheets to ensure reliability of results for the intended purpose.
• Clarity of inputs, assumptions and methodology so that outputs can be checked or repeated by others.
• Adequacy of verification procedures, in keeping with the criticality of the calculation or analysis for which the software or spreadsheet is used.
The effectiveness of this shall be observed during the internal audits.
Refer 5248-00-AA-4010 : Contractor IT Support & Services to Company in HO.
8.3.8 Control of Design Changes
Design changes or modifications shall be identified by the Discipline Engineer and approved by the Engineering Manager and the Project Director in accordance with the procedure 5248-00-AA-4061: Design Deviation/Concession Request Authorisation Procedure
The Project Director shall obtain Company’s approval before implementation, where changes to project scope are involved.
The Design Changes shall be logged in control register and shall be monitored by the Senior Project Engineer in accordance with the procedure.
8.4 PROCUREMENT / SUBCONTRACTING CONTROL
Procurement activities are carried out at Contractor's Seoul & Abu Dhabi office (with support from Contractor’s other offices as required, in co-ordination with the Engineering for permanent products.
distributed, filed, reviewed and followed-up by the Project Procurement Manager in co-
ordination with the Senior Project Engineer and Project Engineering Manager. Refer the procedure 5248-00-EA-4000 ‘Procurement Procedure’ for further details.
8.4.1 Purchasing process
The Procurement Manager is responsible for organising the procurement activities and requesting, selecting Vendors and obtaining Company's approval for potential Vendors.
The Project Quality Manager is responsible for ensuring QA/QC participation in:
• Evaluation of Vendors
• Verifying Vendor quality requirements specified in purchase orders • Reviewing the Vendors quality submission
• Verifying products as per relevant ITPs. The Lead Procurement Engineer/Buyer:
• Ensures the purchase packages are defined • Establishes selection and evaluation criteria
• Selects qualified Vendors and holds an “approved Vendors list” • Maintains evaluation records.
The Project Discipline Engineer
• Prepares technical documents and ensure their review before distribution to Vendor • Evaluates the technical offer.
• Reviews Vendor documents.
8.4.2 Vendor Selection
Vendors shall be selected from the Company Approved Vendor List as well as from Contractor pre-qualified Vendors (subject to Company approval). Contractor will obtain Company approval at an early stage of the procurement cycle for any additional Vendors. Alternative sources shall be selected as per the Procedure 5248-00-EA-4001 Pre Qualification of additional Vendors
The evaluation of Vendors shall be dependent upon the type of product, the Vendor's ability, and the impact of product on the final installation.
It is Company policy that all Vendors shall hold ISO 9001:2008 certification relevant to the scope of supply. However, case by case acceptance can be given for Vendors supplying non critical items. If any Vendor is not certified to ISO 9001:2008, their
quality system shall be assessed / reviewed and necessary approval from Company shall be obtained to use them.
Sourcing from stockists, when unavoidable, shall done after obtaining written authorization from Company on a case by case basis.
8.4.3 Purchasing Information
The Procurement Manager ensures the purchase packages define the relevant requirements and shall establish a close working relationship and feedback system with each Vendor. COMPANY’s technical and quality requirements shall fully incorporated in these documents, based on the nature of the product/item.
When necessary, project specific requisition check lists are developed by engineering disciplines which will aid the following:
• Compile a requisition covering various contractual scope elements • Check the requisition in a systematic manner
• Uniformity in preparation and checking within disciplines and across the disciplines • Reduce the need for change orders
• Reduce Vendor conflicts during execution
Prior to release, all purchasing data and documents shall be reviewed and approved by the Contractor.
The purchase order or relevant documents shall include the Inspection Classes and “Vendor Quality Requirements” based on criticality ratings of items to be purchased. Refer project document 5248-00-EA-4002: Vendor Shop/Source Inspection Procedure.
The purchasing documents shall indicate Company shall be given the right to verify at source the product or service related activities.
8.4.4 Verification of Purchased Products and Services
The ITPs prepared by Vendors shall reviewed and approved by Contractor QA/QC Engineers considering criticality rating of each item. The following actions shall ensure the compliance with the purchasing documents:
• Review of Vendor documents by Engineering Discipline Leader and QA/QC Engineer (Quality Plans, Procedures and Inspection and Test Plans).
• No manufacturing activity shall start before approval of relevant ITP by Contractor • Planned inspection and surveillance at Vendors' premises considering the importance of
the product.
• Receiving inspection at site by Material Controller/QC Team.
These activities shall be conducted in accordance with procedure 5248-00-EA-4002: Vendor Shop/Source Inspection Procedure
Monthly inspection look ahead plans shall be submitted to Company in addition to notifying relevant inspections within the contractual notice period.
8.4.5 Expediting and Shipping
The Procurement Manager controls expediting and Shipping activities from Seoul & AbuDhabi office in accordance with the following procedures:
5248-00-EA-4015 Expediting”
5248-00-EA-4014 Freight Management and Transportation Plan
The later activities, such as customs clearance, inland transportation and the logistics shall be controlled by the Inland Logistics Manager. Refer Procedure :
5248-00-EA-4006: Customs Clearance
5248-00-EA-4014: Freight Management & Transportation Plan
8.4.6 Sub-contracting
M o b i l i z a t i o n S e l e c t i o n o f S u b c o n t r a c t o r s D e v e l o p m e n t o f S u b c o n t r a c t o r Q P l a n s & P r o c e d u r e s A p p r o v a l A Y e s N o M o d i f y , i n c o r p o r a t e c o m m e n t s C l i e n t A p p r o v a l N o M o d i f y , i n c o r p o r a t e c o m m e n t s Y e s A B C o n s t r u c t i o n b y s u b - c o n t r a c t o r s C o n t r o l A u d i t & s u r v e i l l a n c e A p p r o v a l N o C o r r e c t i v e A c t i o n C C C o m p l e t i o n S U B C O N T R A C T P R O C E S S F L O W C H A R T R e c o r d s Y e s B P R O J E C T D I R E C T O R Q U A L I T Y E N G I N E E R S U B C O N T R A C T O R S U B C O N T R A C T O R S U B C O N T R A C T O R S U B C O N T R A C T S I T E M A N A G E R C O N S T R U C T I O N D I R E C T O R P R O J E C T D I R E C T O R C O M P A N Y C O N S T R U C T I O N T E A M Q U A L I T Y E N G I N E E R S U B C O N T R A C T O R S U B C O N T R A C T O R P R O J E C T Q U A L I T Y M A N A G E R P R O J E C T D I R E C T O R Q U A L I T Y E N G I N E E R C O M P A N Y
Construction Director in conjunction with the Project Director and Deputy Project Directors shall be responsible for:
• Identifying activities to be sub-contracted, • Pre-qualifying potential sub-contractors, • Issuing enquiries,
• Carrying out technical and commercial evaluations, • Proposing the selected sub-contractor,
• Preparing sub-contract agreements and obtaining signatures,
• Maintaining Sub-contract Schedule, monitoring and controlling these activities.
These activities shall be conducted in accordance with the Project Subcontract Management Procedure. The potential Subcontractors shall be pre-qualified by Contractor. Pre-qualification documentation for potential Subcontractors not within the registration process with Company (to be advised by Company) shall be submitted to Company for approval.
The Construction Director/Construction Managers shall monitor the scope of supply of subcontracted works at site. The Construction Director shall monitor implementation of all quality requirements identified through review of subcontractor quality submissions, audits, surveillance and inspections as per approved Inspection and Test Plans.
REFER 5248-00-AA-4241: Subcontracting Procedure.
8.5 PRODUCTION / CONSTRUCTION AND SERVICE PROVISION 8.5.1 Control of Production / Construction and Service Provision
The Contractor's Project Team under the responsibility of the Project Director shall plan and control the construction, inspection and testing activities ensuring the following:
• Availability of specifications, plans, drawings, procedures, processes and work instructions that define the characteristics of the construction, inspection and testing.
• Availability, use and maintenance of suitable construction, installation, inspection and testing equipment.
• Availability and use of suitable measuring and monitoring equipment.
• Availability of work force with proper qualification. Operators /Technicians shall be qualified to internationally recognised standards and or to the satisfaction of Company.
• Implementation of suitable monitoring and measurement activities.
• Implementation of processes for release ,delivery and/or installation of product and/or service including applicable post-delivery activities.
Further details shall be provided in the following:
5248-00-FA-4005 Construction Inspection Procedure 5248-00-FA-4004 Construction Co ordination Procedure 5248-00-FA-4000 Construction Execution Plan.
8.5.2 Vendor Inspection Management Philosophy
The following philosophy shall be applied for inspection and certification of equipment and materials.
8.5.2.1 Inspection Classification
The level of QA/QC applied to procured items shall be determined with reference to the item criticality. The criticality assessment establishes the importance of an item with respect to design, procurement, manufacturing & operation and the consequences of its failure. The inspection classes will be determined based on the criticality rating and will be shown in the Purchase Requisitions for various project equipment and materials.
8.5.2.2 Contractor’s Own Resources
Contractor shall review the Criticality Rating of the equipment and materials and decide whether to use own resources or utilise a 2nd party for inspection, including deployment of Resident Inspectors at manufacturing facilities. A program for the inspection shall be developed by the Contractor during the procurement phase of the Project. Refer 5248-00-EA-4002: P Vendor Shop/Source Inspection Procedure.
8.5.2.3 Second Party Inspection Services
Since the procurement shall be done from different countries it is not practical for the Contractor to employ it’s own resources everywhere. Hence Second Party Inspection services will be used for carrying out inspection of certain equipment and bulk materials. The requirement for Second Party Inspection shall be clearly defined in the Purchase Orders issued to the Vendors.
8.5.2.4 Consistency in Inspections
As stated above, Contractor shall be deploying a large number of Inspectors at various Vendor locations, from own resources and from inspection agencies. In order to bring consistency in inspections, the Contractor shall ensure applicable ITPs and QCPs provide the inspection and testing requirements in sufficient details. Contractor’s QC Engineers, during the review/approval of ITPs and QCPs, shall also consider inputs from the Lessons Learned (from previous projects) and the known flaws for equipment/materials to establish the intervention points.
Contractor shall provide copies of unpriced Purchase Orders, ITPs and vendor details to Company as required.
8.5.2.5 Equipment/Material Release
Irrespective of the usage of direct resources or hired resources for inspection, the Contractor will establish an inspection release system which identifies all documents are approved and there are no outstanding technical queries, nonconformances or concessions not fully closed-out. To ensure this, the Inspection Relese Note will be issued by Project Inspection Manager only once the final inspection status is reported as acceptable. The Inspection Release Note is used as a trigger to initiate the Shipping Release process. Contractor shall advise Company of status of Inspection Release Notes on a regular basis.
8.5.3 Site QC Enhancement
The Site Quality Manager shall be delegated the clear power and immediate access to Contractor’s senior management to stop any works that are nonconforming. Weekly Quality Team Meetings shall be held at site, Company Quality Representatives shall be invited, in order Company and Contractor personnel are updated about all QC matters and nonconformances.
Inspection and surveillance during the Construction phase shall be enhanced by assigning qualified and specialised QC Inspectors in different disciplines and by taking the following measures:
• The inspection and testing requirements shall be detailed in the Inspection and Test Plans for each process, indicating which record/verification document is produced for each stage.
• Contractor’s intervention points shall be marked against each activity/stage in the Inspection and Test Plans during the document approval stage to establish the QC involvement.
• Detailed QC procedures shall be developed for all critical processes, also considering the Lessons Learned from previous projects.
• Subcontractor staff shall be provided with training and/or awareness on handling special material and processes involved in the Project.
• All QC activities and their history/records shall be compiled on a database referencing the ITP/QC Procedure/Certification so that the status can be generated at any time. Primary control of this function will be Petro-PCS
• All critical processes shall be continuosly monitored until the process performance is satisfactory to achieve project quality objectives.
8.5.4 Material & Equipment Management at Construction Site
Site Material & Equipment Control System shall be established for Material Control, Storage, Issue, Preservation and Traceability at construction site to cover all disciplines: Piping, Mechanical (Static & Rotating), Civil/Structural, Electrical, Instrumentation and Telecom. The process starts from MTO phase where materials are allocated with tag numbers,material codes etc. on construction drawings, which in turn are stamped/stencilled and colour coded as per contract requirements.
The Construction Director, Construction Manager, Material Control Manager, QC Inspector and subcontractor teams in full co-ordination shall manage the Material Control and Traceability at field. The efficient implementation of Site Material & Equipment Control methods shall enhance construction management to meet project schedules. Refer work procedures 5248-00-FA-4013: Material Traceability Procedure and 5248-00-FA-4012: Material Handling Procedure.
8.5.5 Validation of Processes for Production and Service Provision
All those processes, where the resulting output cannot be verified by subsequent monitoring or measurement, such as welding, concrete mixing etc. shall be validated and Company approval obtained prior to their use. The validation measures include the following actions: • Identification, preparation and approval of the procedure specifications (e.g. WPS); • Verification and acceptance of materials (the same type of material will be used for
production);
• Process qualification using approved equipment and qualified personnel;
• All qualification records (e.g. visual, destructive and non destructive testing) generated, approved and maintained;
• Revalidation when any essential variable is changed.
In case of welding, the welder/operator and welding procedure specification may be simultaneously qualified. Welding procedure, performance qualification tests and field joint procedure qualification tests shall be considered as Company witness points and coordinated accordingly with Company.
8.5.6 Identification and Traceability
The identification and traceability system shall be applied for the following: • Pipes, valves, fittings, GRE and accessories, welding consumables. • Welded joints and welders
• Other permanent items / equipment incorporated in the construction • Inspection, test and quality verification status
Products and construction activities shall be identified during all phases of product realisation by means of legible and durable markings maintained from initial receipt to final destination
and/or by using relevant follow-up documentation.
The identification of items of equipment and certified materials, ITP and all test records shall be maintained by the project. Material certificates, construction welding book and inspection reports are supporting elements for identification and traceability of products.
Responsibilities for identification and traceability are as follows:
• Engineering Discipline Lead specifies identification requirements in purchase documents. • Material Controller verifies the required identification during material receipt.
• Site QC establishes and ensures appropriate system for identification and traceability. • Construction team implements measures for identification and traceability.
8.5.7 Company's Property
Company's property shall be identified, verified, stored, protected and maintained by the Contractor, while under the Contractor’s responsibility.
Products supplied by the Company shall be inspected and accepted prior to acceptance into the stores by the Material Controller where it will be identified and stored in a manner avoiding damage and deterioration.
Company supplied products that are lost, damaged or unsuitable for use, shall be recorded, and reported to the Company in order to find required solutions.
8.5.8 Preservation of Product
Products are protected from deterioration or damage during identification, handling, packaging, storage, construction and up to delivery of the installations to the Company in accordance with the procedure 5248-00-FA-4035: Equipment Maintenance and Inspection Procedure.
The Construction Director/Construction Managers/Construction Superintendent shall ensure appropriate facilities are made available for handling, packaging, storage and preservation of products.
The Material Controller shall be responsible for carrying out handling, packaging and storage activities.
Handling
All incoming materials and provided items shall be handled with care by suitable means to prevent any damage to the products. For this, depending upon the nature of the item to be handled, different devices such as cranes fitted with spreader bars, slings or hooks with soft protection, as required, are employed.
Packaging
Packaging and marking of all materials to be sent to the site shall be controlled by the Procurement Manager to ensure compliance with specified requirements and proper identification.
Storage
Secure storage areas shall be identified for storage purpose, with suitable access routes to them, including covered and uncovered areas and the type of materials to be stored in each location. The storage areas on site shall be suitably protected to prevent entry of unauthorised persons.
Storage of pipes shall be done considering the size, safety aspects and safe preserving methods. Stainless steel, Alloy steel and Carbon steel pipes shall be segregated.
Vendors' recommendations with regard to storage and preservation of the equipment shall be strictly adhered to.
Goods, which fall under statutory regulations for dangerous goods, shall be packed, marked, and stored separately in accordance with the relevant regulations.
Protection
Protection of the items during storage or handling shall be done as per instructions obtained from the Vendors.
Delivery
The delivery of completed facilities with associated documentation and their acceptance shall be organised by the Project Director in co-ordination with the Company.
8.6 CONTROL OF MONITORING AND MEASURING DEVICES
Each Construction Superintendent/Supervisor in co-ordination with the Construction Manager shall identify the measurements to be made and the monitoring and measuring devices required.
The Construction Superintendents shall ensure appropriate measuring devices are procured and they are calibrated as per the requirement. The Site Material Controller shall maintain the Log of Quality related measuring and test equipment and monitor their calibration status. The Test equipment user shall ensure appropriate test equipment is employed and within calibration dates.
8.7 MECHANICAL COMPLETION, COMMISSIONING AND START-UP 8.7.1 Mechanical Completion, which includes Pre-Commissioning
Notification for mechanical completion will be issued to Company after ensuring all QC checks have been completed and signed off. Accordingly all inspection and test records and relevant documentation shall be available to Company for review. Documentation will be compiled and submitted in the as-built mark up condition. Construction Manager shall ensure the complete execution of the following activities:
• Completion of construction and pre commissioning ITR’s.
• Completion of system punch and completion of Category A items • Acceptance of above documents by Company.
• System walkdown carried out jointly with CompanyThe Inspection and Test Records and Procedures for Pre-commissioning shall include those individual elements of the systems, which shall be progressively incorporated into subsystems and complete systems.Refer 5248-00-FA-4204: Acceptance and Hand Over Procedure.
8.7.2 Commissioning and Start-up
Commissioning shll be carried out by Contractor. Contractor shall supply trained and qualified personnel. When the plant and its supporting facilities are ready for operation, Company shall start-up the plant and commence initial operation with the objective of achieving onstream operation. Once a unit or equipment has achieved onstream operation, performance testing is carried out by agreement between Company and Contractor. Performance testing comprises of a series of tests performed by Company and the Contractor shall provide commissioning expertise in support of the Company throughout each test run. Succesful completion of all unit and equipment performance tests shall lead to the issue of the Certificate of Completion. Refer 5248-00-FA-4202: Pre Commissioning and Commissioning Execution Plan
Refer 5248-00-FA-4201: Pre Commissioning and Commissioning Procedure Refer 5248-00-FA-4203: Test Run Procedure
Refer 5248-00-FA-4205: Right First Time Start Up Initiative Implementation Plan
8.7.3 Completion and Handover
Contractor shall assure quality, consistency and completeness of Construction, Pre-commissioning and Commissioning by utilising the Petro-PCS software system. This system facilitates tracking of Systems and Sub-systems of the Project, compiling and assigning engineering data to System and Subsystems and assigning the applicable construction, pre-commissioning and pre-commissioning checksheets to the components. Using Petro-PCS as the electronic completions and certification system, the Commissioning team will manage the verification and testing scope of work from construction through pre-commissioning and commissioning. Petro-PCS also functions as a tool for management of punch items.
Contractor shall compile documentation pertaining to the construction and pre-commisioning completion checks in dossiers arranged by System/Subsystem. These dossiers shall contain all information required to demonstrate the system has reached the stage ready for commissioning. As the construction, commissioning and operations team use the same database, then Systems and Sub-systems can be verified for functional performance and during handover the requisite documentation and acceptance certification can be generated. Refer 5248-00-FA-4204: Acceptance and Hand Over Procedure.
Refer 5248-00-FA-4206: Petro-PCS Input and Change Procedure.
9. MEASUREMENT, ANALYSIS AND IMPROVEMENT
9.1 PLANNING FOR MEASUREMENT, ANALYSIS AND IMPROVEMENT. The process of Measurement, Analysis and Improvement is shown below.
M e a s u r e m e n t A n a l y s i s I m p r o v e m e n t I n t e r n a l a u d i t i n n n P e r f o r m a n c e i n d i c a t o r s F e e d b a c k N o n c o n f o r m i t y C o r r e c t i v e a c t i o n P r e v e n t i v e a c t i o n C u s t o m e r s a t i f a c t i o n C o m p l i a n c e T r e n d s N o Y e s N e g a t i v e A c t i o n P o s i t i v e C r i t i q u e C l o s e o u t F u t u r e w o r k
