Mm Bbp for Sap is Retail Implementation

(1)

PURCHASING AND

SUPPLY CHAIN MANAGEMENT

SAP IS-RETAIL IMPLEMENTATION TO-BE BUSINESS PROCESS SCRIPTS VERSION NO – 2.0

(2)

LOCATION: GURGAON PAGE 2

PRHPL PwC

Name Signature Date Name Signature Date

Asheem Rath Anirban Bose

Manish Goel Tilak Mendiratta

(3)

CONTENTS

1 BUSINESS REVIEW OF PLANET RETAIL HOLDINGS PRIVATE LIMITED ... 14

1.1 PLANET RETAIL HOLDINGS-CONCEPTS: ... 15

1.2 PLANET RETAIL HOLDING BRANDS ... 16

2 ORGANIZATION STRUCTURE ... 20 2.1 CLIENT ... 20 2.2 COMPANY ... 23 2.3 SITE ... 23 2.4 STORAGE LOCATION ... 33 2.5 PURCHASING ORGANIZATION ... 35 2.6 PURCHASING GROUP ... 36 3 MASTERS ... 38 3.1 ARTICLE MASTER ... 38 3.1.1 DEFINITION ... 38 3.1.2 INTEGRATION IN SAP ... 39 3.1.3 ARTICLE TYPE ... 40

(4)

3.1.5 BASIC DATA ... 43 3.1.6 LISTING ... 43 3.1.7 PURCHASING ... 44 3.1.8 SALES: ... 44 3.1.9 LOGISTICS DC... 44 3.1.10 LOGISTICS STORE: ... 44 3.1.11 POS ... 44 3.1.12 ARTICLE NUMBER... 46 3.1.13 ARTICLE DESCRIPTION ... 46 3.1.14 UNIT OF MEASURE: ... 46

3.1.14.1.1 BASE UNIT OF MEASURE (BUN) ... 46

3.1.14.1.2 ORDER UNIT OF MEASURE (OUN): ... 46

3.1.14.1.3 SALES UNIT OF MEASURE (SUN): ... 47

3.1.14.1.4 DELIVERY/ISSUE UNIT OF MEASURE (D/I): ... 47

3.1.15 EUROPEAN ARTICLE NUMBER ... 48

3.1.16 VALUATION CLASS ... 49

3.1.17 PRICE CONTROL INDICATOR ... 51

3.1.17.1.1 STANDARD PRICE (S) ... 52

3.1.17.1.2 MOVING AVERAGE PRICE ... 52

3.1.18 PURCHASING VALUE KEY ... 53

3.1.19 OLD ARTICLE NUMBER ... 53

3.1.20 EXTERNAL MERCHANDISE GROUP ... 53

3.1.21 PRODUCT HIERARCHY... 54

(5)

3.1.23 RP TYPE ... 54

3.1.24 LOT SIZE ... 55

3.1.25 RE-ORDER POINT ... 55

3.1.26 MAXIMUM STOCK LEVEL ... 55

3.1.27 RP CONTROLLER ... 56

3.1.28 VALUATION CATEGORY ... 56

3.1.29 ARTICLE CATEGORY ... 57

3.1.29.1.1 SINGLE ARTICLE ... 57

3.1.29.1.2 GENERIC ARTICLES ... 58

3.1.29.1.3 EMPTIES & FULL PRODUCTS ... 58

3.1.29.1.4 STRUCTURED ARTICLES ... 59

3.1.30 MERCHANDISE CATEGORY (MC): ... 60

3.1.31 MERCHANDISE CATEGORY HIERARCHIES ... 60

3.2 BATCH MANAGEMENT ... 64 3.2.1 BATCH LEVEL ... 64 3.2.1.1.1 SITE LEVEL ... 64 3.2.1.1.2 ARTICLE LEVEL ... 65 3.2.1.1.3 CLIENT LEVEL ... 65 3.2.2 BATCH NO ... 66 3.3 ASSORTMENT PLANNING: ... 66 3.3.1 DEFINITION ... 66 3.4 VENDOR MASTER ... 66

(6)

3.4.2 TITLE ... 69

3.4.3 VENDOR NAME ... 69

3.4.4 VENDOR SEARCH TERM ... 69

3.4.5 VENDOR STREET ADDRESS ... 69

3.4.6 VENDOR COMMUNICATION ... 69

3.4.7 VENDOR RECONCILIATION ACCOUNT ... 69

3.4.8 VENDOR HEAD OFFICE ACCOUNT NUMBER... 70

3.4.9 VENDOR PAYMENT TERMS ... 71

3.4.10 CHECK FLAG FOR DOUBLE INVOICES OR CREDIT MEMOS ... 71

3.4.11 VENDOR PAYMENT METHOD ... 71

3.4.12 VENDOR HOUSE BANK ... 72

3.4.13 VENDOR PURCHASE ORDER CURRENCY ... 72

3.4.14 VENDOR INCO TERMS ... 72

3.4.15 SCHEMA GROUP, VENDOR ... 73

3.4.16 PRICING DATE CATEGORY (CONTROLS DATE OF PRICE DETERMINATION) ... 73

3.4.17 GR-BASED INVOICE VERIFICATION INDICATOR ... 74

3.4.18 SERVICE-BASED INVOICE VERIFICATION INDICATOR ... 74

3.5 INFO RECORD ... 75 3.5.1 DEFINITION ... 75 3.5.2 INFO CATEGORY ... 76 3.5.2.1.1 STANDARD ... 76 3.5.2.1.2 SUBCONTRACTING ... 76 3.5.2.1.3 PIPELINE ... 76 3.5.2.1.4 CONSIGNMENT ... 76

(7)

3.6 SOURCE LIST ... 77

3.7 QUOTA ARRANGEMENT ... 77

3.8 TAX CODE ... 77

3.9 SERVICE MASTER ... 79

3.9.1 DEFINITION ... 79

3.9.2 SERVICE MASTER RECORDS ... 79

3.9.3 AS PLANNED SERVICES WITH DESCRIPTION, QUANTITY, AND PRICE ... 80

3.9.4 AS UNPLANNED SERVICES WITH THE SETTING OF A VALUE LIMIT ONLY. ... 80

3.10 PURCHASING SCHEMA ... 81 3.10.1 DEFINITION ... 81 3.10.2 CONDITION TYPES ... 81 3.10.3 GROUP CONDITION ... 82 3.10.4 CONDITION TABLES ... 82 3.10.5 ACCESS SEQUENCE... 82

3.10.6 PURCHASE DOMESTIC SCHEMA... 83

3.10.7 PURCHASE DOMESTIC SCHEMA WITH MRP ... 83

3.10.8 PURCHASE IMPORT SCHEMA ... 84

3.10.9 PURCHASE IMPORT SCHEMA WITH MRP ... 85

3.10.10 STOCK TRANSPORT ORDER ... 85

3.11 TAX PROCEDURE ... 86

(8)

3.12.1 CONSIGNMENT RECEIPT ... 87

3.12.2 ISSUE OF CONSIGNMENT STOCK ... 87

3.12.3 TRANSFERRING CONSIGNMENT STOCK TO OWN STOCK ... 88

3.12.4 SETTLING CONSIGNMENT LIABILITIES ... 88

3.12.5 AFTER SALES ... 89

4 PLANET RETAIL PROCESSES FLOW CHARTS ... 90

4.1 PURCHASE TO PAY CYCLE (DOMESTIC)_WITH PURCHASE REQUISITION ... 90

4.2 PURCHASE TO PAY CYCLE (DOMESTIC)_WITHOUT PURCHASE REQUISITION ... 90

4.3 PURCHASE TO PAY CYCLE (IMPORTS)_WITH PURCHASE REQUISITION ... 90

4.4 PURCHASE TO PAY CYCLE (IMPORTS)_WITHOUT PURCHASE REQUISITION ... 90

4.5 SUB-CONTRACTING CYCLE ... 90

4.6 STOCK TRANSFER FROM DC/STORE TO STORE ... 90

4.7 EXTERNAL SERVICE MANAGEMENT ... 90

4.8 GOODS MOVEMENT ... 90

4.9 MATERIAL RETURN TO THE VENDOR ... 90

4.10 PHYSICAL INVENTORY ... 90

5 IMPORTANT TERMS IN PURCHASING ... 102

(9)

5.2 PURCHASE ORDER ... 103

5.3 SCHEDULING AGREEMENT ... 107

5.4 INVOICE VERIFICATION ... 109

6 PROCESSES FOR PLANET RETAIL ... 110

6.1 CREATION OF PURCHASE REQUISITION ... 110

6.1.1 PURCHASE REQUISITION WITH ARTICLE CODE (NON MERCHANDISE) ... 111

6.1.2 PURCHASE REQUISITION WITHOUT ARTICLE CODE (MERCHANDISE CODE) ... 111

6.2 CREATION OF PURCHASE ORDER ... 112

6.2.1 CREATION OF PURCHASE ORDER FOR ARTICLE / MERCHANDISE ... 112

6.2.2 CREATION OF PURCHASE ORDER FOR CONSUMABLES ... 113

6.2.3 CREATION OF PURCHASE ORDER FOR CONSUMABLES WITH ARTICLE CODE ... 113

6.2.4 CREATION OF PURCHASE ORDER FOR CONSUMABLES WITHOUT ARTICLE CODE ... 114

6.2.5 CREATION OF PURCHASE ORDER FOR SERVICES ... 115

6.2.6 CREATION OF PURCHASE ORDER FOR SERVICES WITH SERVICE MASTER ... 115

6.2.7 CREATION OF PURCHASE ORDER FOR SERVICES WITHOUT SERVICE MASTER ... 116

6.2.8 CREATION OF PURCHASE ORDER FOR SUBCONTRACTING ... 117

6.2.9 CREATION OF PURCHASE ORDER FOR ASSETS ... 118

6.3 CREATION OF SCHEDULING AGREEMENTS OF ARTICLE ... 119

6.3.1 CREATION OF SCHEDULING AGREEMENTS OF CONSUMABLES ... 120

(10)

6.5 GOODS RECEIPTS PROCESS ... 122

6.6 CANCELLATION OF GR ... 124

6.7 SERVICE ENTRY SHEET ... 124

6.8 CANCELLATION OF SERVICE ENTRY SHEET ... 126

6.9 IMPORT CYCLE ... 126

6.9.1 PROCESS FLOW (AS PER AS-IS)_IMPORTS_MERCHANDISE ... 126

6.9.2 PROCESS FLOW (AS PER AS-IS)_IMPORTS_NON MERCHANDISE ... 128

6.10 TRANSFER OF GOODS FROM SITE TO SITE ... 129

6.10.1 ONE STEP ... 129

6.10.2 TWO STEP ... 129

6.11 TRANSFER OF GOODS FROM STORAGE LOCATION TO STORAGE LOCATION WITHIN SITE ... 130

6.12 ISSUE OF GOODS TO COST CENTRE ... 131

6.13 REVERSAL OF GOODS FROM COST CENTRE ... 131

6.14 TRANSFER OF GOODS FROM ARTICLE TO ARTICLE ... 131

6.15 TRANSFER OF GOODS FROM SITE TO SUBCONTRACTOR ... 131

6.16 PHYSICAL INVENTORY VERIFICATION (STOCK TAKE)... 132

6.17 ARTICLE RETURN TO VENDOR ... 134

(11)

6.19 GOODS IN TRANSIT ... 135

6.19.1 ARTICLE FROM EXTERNAL SUPPLIER TO DC/STORE ... 135

6.19.2 ARTICLE FROM SITE/STORE TO SITE/STORE THROUGH STO ... 136

6.20 RELEASE STRATEGY ... 136

6.20.1 GAP: ... 137

6.21 RESERVATION ... 137

6.22 COSTING OF GOODS RECIEVED (IMPORTS) ... 138

6.22.1 PROCESS FLOW AS PER AS-IS ... 138

6.23 CLAIMS PROCESS ... 139

6.23.1 PROCESS FLOW AS PER AS-IS _ CLAIMS FROM SUPPLIER... 139

6.23.1.1.1 SHORTAGE / DEFECTIVES IN IMPORTS ... 139

6.23.1.1.2 SHORTAGE/DEFECTIVES IN DOMESTIC SUPPLIES ... 139

6.23.2 INSURANCE CLAIMS... 140

6.23.2.1.1 FOR DAMAGES/SHORTAGES (BOTH FOR IMPORTS AND DOMESTICS) ... 140

7 LIST OF GAPS ... 140

8 DATA MIGRATION STRATEGY ... 141

8.1 INTRODUCTION ... 141

8.2 DATA MIGRATION SOLUTIONS ALLOW US TO ... 141

8.2.1 REDUCE RISK ... 141

(12)

8.2.3 IMPROVE DATA QUALITY ... 142

8.2.4 MIGRATE SEAMLESSLY... 142

8.3 THE STEPS TO BE FOLLOWED ... 142

8.4 DATA MIGRATION PROCESS INCLUDES ... 143

8.5 LIST OF TOOLS ... 143

8.6 LIST OF DATA MIGRATION TEMPLATES FOR PLANET RETAIL ... 143

8.7 DATA MIGRATION TEAM ... 144

9 LIST OF DATA MIGRATION TOOLS PERTAINING TO PURCHASING AND SCM ... 144

10 LIST OF MODULE POOLS ... 145

11 LIST OF REPORTS AS PER AS-IS ... 145

11.1 PRINT OF PURCHASE ORDER (DOMESTIC / IMPORTS / THIRD PARTY) ... 145

11.2 ALLOCATION REPORT: INPUT FIELD- ALLOCATION NO. (STO NUMBER)/ ALLOCATION DATE (STO DATE) ... 145

11.3 GRN REPORT ... 146

11.4 LANDED COST REPORT ... 148

11.5 LTI REPORT/ INWARD REPORT AT THE STORE END ... 149

11.6 LTO REPORT/OUTBOUND DELIVERY REPORT ... 149

(13)

11.8 STOCK REPORT ... 151 11.9 STOCK REPORT ... 152 12 OVERVIEW OF SCM FUNCTIONS ... 154 12.1 ALLOCATION ... 154 12.1.1 AS –IS ... 154 12.1.2 TO-BE ... 155 12.1.3 ALLOCATION RULES ... 155 12.1.4 ALLOCATION TABLES ... 155

12.1.5 GENERATION OF FOLLOW-ON DOCUMENTS ... 156

13 SAP COMMENTS... 158

(14)

1 BUSINESS REVIEW OF PLANET RETAIL HOLDINGS PRIVATE LIMITED

Planet Retail is India’s leading lifestyle retail group offering premium and famous international retail options to the Indian consumer.

Planet Retail Holdings Pvt. Ltd. formerly known as Planet Sports Pvt. Ltd. is the leading lifestyle retailer in India today offering premium and famous international retail options to Indian consumers.

Currently Planet Retail Holdings Pvt. Ltd. brings to India famous fashion brands like Marks & Spencer, Guess, Next, etc. catering to Fashion/ Lifestyle retailing segment. The company has recently forayed into Department stores through Debenhams and the Health and Beauty segment with the launch of The Body Shop.

Planet Retail has over 70 stores of various concepts spread across India with a total retail space of over 1 Lac sq. ft. It employs more than 700 people across its offices and stores.

(15)

1.1 PLANET RETAIL HOLDINGS-CONCEPTS:

PLANET RETAIL

PLANET RETAIL HOLDINGS PRIVATE LIMITED

SUPREME TRADELINKS PRIVATE LIMITED

QUEST RETAIL PRIVATE LIMITED

MARKS & SPENCER

THE BODY SHOP SOLE EFFECT GUESS MARCIANO NEXT ACCESORIZE DEBENHAMS FASHION CUBE

(16)

Planet Retail Holdings as a corporate group has the following companies: PLANET RETAIL HOLDINGS PRIVATE LIMITED

SUPREME TRADELINKS PRIVATE LIMITED (100% subsidiary of Planet Retail Holdings private limited.) QUEST RETAIL PRIVATE LIMITED

1.2 PLANET RETAIL HOLDING BRANDS

GUESS: Established in 2005, GUESS began as a jeans company and has since successfully grown into a global lifestyle brand. Today GUESS designs, markets and distributes full collections of women’s, men’s and children’s apparel as well as accessories. GUESS is distributed throughout the United States and Canada in fine department and specialty stores, its retail and factory stores, and on its online store GUESS.com. GUESS has licensees and distributors in South America, Europe, Asia, Africa, Australia and the Middle East. It has been launched in 2005.

MARCIANO: Marciano is the new runway-inspired collection designed for the contemporary "it girl." Marciano represents pure glamour in everyday fashion. From intricately detailed tops, to body conscious party dresses and well-constructed slacks and coats, the collection offers a trend-setting variety of mix-and-match pieces that will take one from morning meeting to cocktail hour in style. Marciano accessories, including boldly-coloured leather handbags, stunningly sexy footwear, and attention demanding jewellery, are a key element of this A-leister lifestyle. It has been launched in 2007.

(17)

Pairing the highest quality construction and intricate craftsmanship with the most luxurious fabrics, the Marciano collection is

unmistakably sumptuous. Elegant silk chiffons, soft cashmeres, and finely decorated jacquards add sensual femininity to this decadent line. As distinguished through such elements as delicate beading and beautiful jewelled button accents, great detail and care go into the design of each piece. Designer denim in the latest washes and figure flattering silhouettes also plays a key role in the Marciano line. The first brand extension from GUESS, Inc., Marciano follows suit in true GUESS style with apparel and accessories that are on the edge of the fashion forefront.

NEXT: Next is a UK based retailer offering stylish, good quality products in clothing, footwear, accessories and home products. It has been launched in 2006.

ACCESSORIZE: In the early 1980's Monsoon started to sell a small collection of accessories which became so popular that the idea for the innovative new store format Accessorize was born. The first Accessorize store opened in London's Covent Garden Piazza in 1984 and the second in Carnaby Street in 1986. 1992 saw the first Accessorize store outside London with a store opening in Manchester. In the same year the first airport store was opened at Gatwick South terminal. Building on the company's phenomenal success, a store opening programme began, averaging 16 new stores each year. It has been launched in 2006.

(18)

See a list of all Accessorize stores throughout the UK and the world here.

With its own in-house design team, Accessorize holds a unique position on the high street with its inspirational, globally sourced, well-priced and good quality collection of fashion accessories. Displayed in an original and impactful colour-bay design, the constantly changing range includes every kind of accessory imaginable; bags, purses, jewellery, belts, hats, scarves, flip flops, gloves, hair accessories and cosmetics.

DEBENHAMS: Planet Retail’s latest concept, Debenhams, is targeted at style conscious customers. Tagged as 'Britain's Favourite Department Store', Debenhams delivers its own brand of style, comfort, and practicality in its product offering.

Debenhams has made its debut at Ambience Mall, Gurgaon. This lifestyle department store concept from the UK offers shoppers over 20 British brands under one roof - with an offering ranging from exclusive designer fashion to modern, contemporary home-ware. It has been launched in 2007.

FASHION CUBE: It is the factory-outlet kind of concept from Planet Retail Holdings from which the other brands are sold. It has been launched in 2007.

MARKS & SPENCERS: This brand has over 600 stores located throughout the UK, this includes our largest store at Marble Arch, London. In addition, the Company has 240 stores worldwide, including over 219 franchise businesses, operating in 34 countries. First established in the UK in 1884, M&S now trades across 30 countries, employing over 60,000 people with a turnover in excess of USD 15 billion. It has been launched in 2007.

(19)

THE BODY SHOP: The Body Shop International plc is a global manufacturer and retailer of naturally inspired, ethically produced beauty and cosmetics products. Founded in the UK in 1976 by Dame Anita Roddick, it has over 2,100 stores in 55 countries, with a range of over 1,200 products, all animal cruelty free, and many with fairly traded natural ingredients. It has been launched in 2006. SOLE EFFECT: This format deals brings famous footwear brands nearer to the customers. It has been launched in 2007.

(20)

2 ORGANIZATION STRUCTURE 2.1 CLIENT

A client is in organizational terms, an independent unit in the system. Clients have their own data environment and therefore their own master and transaction data, assigned user master record and chart of accounts and specific customizing parameters. The Client is the top-level of organization structure. Several company codes can be assigned to one single client.

Planet Retail Scenario:

PRD (Clients: 100, 110, 120) PRQ (Client: 200) PRP (Clients: 300)

(21)

Naming Conventions:

Every SAP system within a landscape must have a unique system ID called “SID”. Additionally SAP recommends that all systems across all landscapes have a unique SID so as to avoid potential naming conflicts when configuring remote connections between the three component landscapes and also among the users, administrators and SAP team.

Although some systems do not yet physically exist it is important to establish a naming convention in order that future systems can still be identified and incorporated within the transport strategy.

Accordingly, the following naming conventions are recommended: SID: XYZ

Where XY represents the Landscape PR: PLANET RETAIL IS Retail systems XI: PLANET RETAIL XI System

Where Z represents the role of the system D: Development

Q: Quality / Test P: Production

(22)

PRD: Planet Retail Development 100 Golden Client 110 Configuration Client 120 Sand Box

PRQ: Planet Retail Quality

200 Quality / Testing Client PRP: Planet Retail Production

300 Production Client XID: XI Development

400 Golden Client 410 Configuration Client XIQ: XI Quality

500 Quality / Test Client XIP: XI Production

(23)

2.2 COMPANY

A company is an organizational unit in accounting which represents a business organization according to the requirements of commercial law in a particular country.

There are 3 company codes in Planet Retail which are listed below:

Company Code: 1000: PLANET RETAIL HOLDINGS PRIVATE LIMITED

1100: SUPREME TRADELINKS PRIVATE LIMITED.

2000: QUEST RETAIL PRIVATE LIMITED

2.3 SITE

A site is an organizational unit. Sites are used to manage inventory at storage location level and to map the relevant business processes such as goods receipts, physical inventory and goods issues. A site can be a store or a distribution centre..

Store: It is a type of site in which goods are presented and sold to consumers.

Distribution Centre: A distribution centre (DC) is supplied with merchandise by an external vendor. A distribution centre also supplies other sites and external customers with merchandise. The DC is different from the store as it performs the additional function of being a vendor to the store.

(24)

The site is assigned to a single company code. A company code can have several sites. A site has the following attributes: A site has an address.

A site has a language. A site belongs to a country.

In Planet Retail, currently, there are three company codes i e Planet Retail Holdings Pvt Limited, Supreme Trade Links Pvt Limited and Quest Retail Pvt. Limited.

(25)

TOTAL SITES: 95

COMPANY CODE: 1000 COMPANY NAME: PLANET RETAIL HOLDINGS PRIVATE LIMITED

CONCEPT: GUESS

There are 21 stores in GUESS under company code 1000 (Planet Retail Holdings Pvt. Limited)

STORE CODE LOCATION SEARCH TERM CITY

G001 GUESS?? – MALAD MIGU MUMBAI

G002 GUESS?? – PHOENIX MPGU MUMBAI

G003 GUESS?? - MGF MALL GMGU GURGAON

G004 GUESS?? - ANSAL PLAZA DAGU DELHI

G005 GUESS?? – BANGALORE BGGU BANGALORE

G006 GUESS?? - HYD. CENTRAL HCGU HYDERABAD

G007 GUESS?? - VAMA PEDDER ROAD MVGU MUMBAI

G008 GUESS?? – CHENNAI CSGU CHENNAI

G009 GUESS?? – LUCKNOW LSGU LUCKNOW

G010 GUESS?? - ATRIA THE MILLENNIUM MALL MAGU MUMBAI

G011 GUESS?? - KAKADE MALL PUNE PKGU PUNE

G012 GUESS?? - WESTGATE MALL DELHI DWGU DELHI

G013 GUESS?? - ELITE LUDHIANA LEGU LUDHIANA

G014 GUESS?? AVANI HEIGHTS KOLKATA KAGU KOLKATA

G015 GUESS?? LIDO MALL BANGALORE BLGU BANGALORE

(26)

G017 GUESS?? – NOIDA NGGU NOIDA

G018 GUESS?? AMBI MALL GURGAON GAGU GURGAON

G019 GUESS?? - SELECT CITY WALK SAKET DELHI DSGU DELHI

G020 GUESS?? - SOUTH CITY MALL KOLKATA KSGU KOLKATA

G021 GUESS?? AMBI MALL (SOLE EFFECT_SIS) GURGAON GAS1 GURGAON

CONCEPT: MARCIANO

There is a store in Marciano under company code 1000 (Planet Retail Holdings Pvt. Limited)

G900 MARCIANO AMBI MALL GURGAON GAMA GURGAON

CONCEPT: NEXT

There are eleven stores in Next under company code 1000 (Planet Retail Holdings Pvt. Limited).

N001 NEXT - WESTGATE MALL DELHI DWNX DELHI

N002 NEXT - KAKADE MAGNUM MALL PUNE PKNX PUNE

N003 NEXT - AVANI HEIGHTS KOLKATA KANX KOLKATA

N004 NEXT - LIDO MALL BANGALORE BLNX BANGALORE

(27)

N006 NEXT - SOUTH CITY MALL KOLKATA KSNX KOLKATA

N007 NEXT - SELECT CITY WALK SAKET DELHI DSNX DELHI

N008 NEXT ANSAL PLAZA NEW DELHI DANX DELHI

N009 NEXT - PHOENIX MALL MUMBAI MPNX MUMBAI

N010 NEXT - OBEROI MALL MUMBAI MONX MUMBAI

N011 NEXT – DEV ARCADE AHMEDABAD ADNX AHMEDABAD

CONCEPT: ACCESSORIZE

There are six stores in Accessorize under company code 1000 (Planet Retail Holdings Pvt. Limited).

A001 ACCESSORIZE - AVANI HEIGHT KOLKATA KAAC KOLKATA

A002 ACCESSORIZE AMBI MALL GURGAON GAAC GURGAON

A003 ACCESSORIZE DISTRICT CENTRE SAKET DSAC DELHI

A004 ACCESSORIZE OBEROI MALL MUMBAI MOAC MUMBAI

A005

ACCESSORIZE LIFESTYLE OASIS

CENTRE BANGALORE BOAC BANGALORE

(28)

CONCEPT: DEBENHAMS

There is a store in Debenhams under company code 1000 (Planet Retail Holdings Pvt. Limited).

D001 DEBENHAMS AMBI MALL GURGAON GADB GURGAON

CONCEPT: FASHION CUBE

There is a store in Fashion Cube under company code 1000 (Planet Retail Holdings Pvt. Limited).

F001 FASHION CUBE - MEGA MALL_PRHPL GMFP GURGAON

There is a store in Fashion Cube under company code 1100 (Supreme Trade links Pvt. Limited).

F002 FASHION CUBE - MEGA MALL_STPL GMFS GURGAON

There is a store in Fashion Cube under company code 2000 (Quest Retail Pvt. Limited).

(29)

NOTE: THREE CASH COUNTERS ARE RUNNING AT ONE STORE FOR ALL THE THREE COMPANIES RESPECTIVELY.

COMPANY CODE: 1100 COMPANY NAME: SUPREME TRADELINKS PRIVATE LIMITED.

CONCEPT: MARKS & SPENCER

There are fourteen stores in Marks & Spencer under company code 1100 (Supreme Trade links Pvt. Limited).

M001 M & S ANSAL PLAZA DELHI DAMS DELHI

M002 M & S METROPLOITAN GURGAON GMMS GURGAON

M003 M & S PHOENIX MUMBAI MPMS MUMBAI

M004 M & S MALAD MUMBAI MIMS MUMBAI

M005 M & S CENTRAL HYDERABAD HCMS HYDERABAD

M006 M & S GARUDA MALL BANGALORE BGMS BANGALORE

M007 M & S CHENNAI CHMS CHENNAI

M008 MARKS & SPENCER MAGUM MALL PUNE PMMS PUNE

M009 MARKS & SPENCER WEST GATE MALL DELHI DWMS DELHI

M010 MARKS & SPENCER AVANI HEIGHTS KOLKATA KAMS KOLKATA

M011 MARKS & SPENCER LEDO MALL BANGALORE BLMS BANGALORE

M012 MARKS & SPENCER GREAT INDIA MALL NOIDA NGMS NOIDA

M013 MARKS & SPENCER AMBI MALL GURGAON GAMS GURGAON

(30)

COMPANY CODE: 2000 COMPANY NAME: QUEST RETAIL PRIVATE LIMITED.

CONCEPT: THE BODY SHOP

There are twenty two stores in The Body Shop under company code 2000 (Quest Retail Pvt. Limited).

B001 THE BODY SHOP - INORBIT MALL MIBS MUMBAI

B002 THE BODY SHOP - GK DELHI DGBS DELHI

B003 THE BODY SHOP – WEST GATE MALL DELHI DWBS DELHI

B004 THE BODY SHOP – ELITE LUDHIANA LEBS LUDHIANA

B005 THE BODY SHOP - KAKADE MAGNUM MALL PUNE PKBS PUNE

B006 THE BODY SHOP - MGF GURGAON GMBS GURGAON

B007 THE BODY SHOP - CITY PULSE JAIPUR JCBS JAIPUR

B008 THE BODY SHOP - ORCHID CENTER MUMBAI CENTRAL MCBS MUMBAI

B009 THE BODY SHOP - AVANI HEIGHTS KOLKATA KABS KOLKATA

B010 THE BODY SHOP - LEDO MALL BANGALORE BLBS BANGALORE

B011 THE BODY SHOP – VAMA MUMBAI MVBS MUMBAI

B012 THE BODY SHOP MATRIX MALL BANGALORE BMBS BANGALORE

B013 THE BODY SHOP - GREAT INDIA MALL NGBS NOIDA

B014 THE BODY SHOP – KHAN MARKET DKBS DELHI

B015 THE BODY SHOP - ANSAL PLAZA DELHI DABS DELHI

B016 THE BODY SHOP - SAKET DELHI DSBS DELHI

B017 THE BODY SHOP (SIS) DEBENHAMS GURGAON GDBS GURGAON

(31)

B019 THE BODY SHOP- SOUTH CITY MALL, KOLKATA KSBS KOLKATA

B020 THE BODY SHOP- PHOENIX MUMBAI MPBS MUMBAI

B021 THE BODY SHOP- OBEROI MALL MUMBAI MOBS MUMBAI

B022 THE BODY SHOP - SHALIMAR BAGH DELHI DCBS DELHI

CONCEPT: SOLE EFFECT

There is one store in SOLE EFFECT under company code 2000 (Quest Retail Pvt. Limited).

S001 SOLE EFFECT- AMBI MALL GURGAON GAS2 GURGAON

DISTRIBUTION CENTRES

There are four Distribution Centres under company code 1000 (Planet Retail Holdings Pvt. Limited).

DC CODE LOCATION SEARCH TERM CITY

DC01 CENTRAL WAREHOUSE_PRHPL CWH_PRHPL DELHI

DC51 PLANET RETAIL MUMBAI WAREHOUSE_PRHPL MWH_PRHPL MUMBAI

DC54 PLANET RETAIL KOLKATA WAREHOUSE_PRHPL KWH_PRHPL KOLKATA

DC57 PLANET RETAIL BANGALORE WAREHOUSE_PRHPL BWH_PRPHL BANGALORE

(32)

DC02 CENTRAL WAREHOUSE_STPL CWH_STPL DELHI

DC52 PLANET RETAIL MUMBAI WAREHOUSE_STPL MWH_STPL MUMBAI

DC55 PLANET RETAIL KOLKATA WAREHOUSE_STPL KWH_STPL KOLKATA

DC58 PLANET RETAIL BANGALORE WAREHOUSE_STPL BWH_STPL BANGALORE

There are four Distribution Centres under company code 2000 (Quest Retail Pvt. Limited).

DC03 CENTRAL WAREHOUSE_QRPL CWH_QRPL DELHI

DC53 PLANET RETAIL MUMBAI WAREHOUSE_QRPL MWH_QRPL MUMBAI

DC56 PLANET RETAIL KOLKATA WAREHOUSE_QRPL KWH_QRPL KOLKATA

DC59 PLANET RETAILS BANGALORE WAREHOUSE_QRPL BWH_QRPL BANGALORE

HEAD OFFICES

There is one Head Office under company code 1000 (Planet Retail Holdings Pvt. Limited).

HO CODE LOCATION SEARCH TERM CITY

HO10 HEAD OFFICE_PRHPL HOPR GURGAON

(33)

HO11 HEAD OFFICE_STPL HOST GURGAON

There is one Head Office under company code 2000 (Quest Retail Pvt. Limited)

HO20 HEAD OFFICE_QRPL HOQR GURGAON

2.4 STORAGE LOCATION

A storage location is a stock-keeping unit with its own inventory management. The stocks located in a site can be managed separately in different storage locations. It allows the differentiation of Article stocks within a site.

A storage location has the following attributes:

There may be one or more storage locations within a site. One storage location is normally assigned to a single store. A storage location has a description and at least one address.

It is possible to store article data specific to a storage location.

(34)

Physical inventories are carried out at storage location level. Planet Retail Scenario:

There are maximum 12 storage locations in a site. Each storage location is assigned to a site.

STORAGE LOCATION STORAGE LOCATION DESCRIPTION

SS01 SALEABLE STOCK

BR01 BACK ROOM STOCK

NM01 NON MERCHANDISE STOCK

QC01 QUALITY CHECKING

RS01 REJECTED STOCKS

IC01 INSURANCE CLAIM

DG01 DAMAGED GOODS

FA01 FIXED ASSET LOCATION

FS01 FIXED ASSET SCRAP LOCATION

SCRP SCRAP STORE

SE01 SHORT EXPIRY LOCATION

EL01 EXPIRED LOCATION

(35)

2.5 PURCHASING ORGANIZATION

The purchasing organization is responsible for all purchasing activities (including the purchase requisitions, processing of requests for quotations and purchase orders for Merchandising and Non Merchandising). The purchasing organization is integrated within the organizational structure as follows:

A purchasing organization can be assigned to several company codes. (= Corporate-group-wide purchasing). A purchasing organization can be assigned to one company code. (= Company-specific purchasing).

A purchasing organization can also exist without being assigned to a company code and assigned to site. Since each site must be assigned to a company code.

A purchasing organization must be assigned to one or more sites. (= Site-specific purchasing).

A purchasing organization can be linked to one or more other purchasing organizations. (= reference purchasing organization) A purchasing organization can be divided into several purchasing groups that are responsible for different operational areas. Each purchasing organization has its own info records and conditions for pricing.

Each purchasing organization has its own vendor master data.

Authorizations for processing purchasing transactions can be assigned to each purchasing organization.

All items of an external purchasing document, that is, request for quotation, purchase order, contract, or scheduling agreement, belong to a purchasing organization.

(36)

The purchasing organization is the highest level of aggregation (after the organizational unit "client") for purchasing statistics.

The purchasing organization serves as the selection criterion for lists of all purchasing documents like Purchase Order and Purchase Requisition.

In Planet Retail, three Purchasing Organisations have been suggested in relevant to company codes which are listed below.

PURCHASING ORGANIZATION

PURCHASING ORGANIZATION DESCRIPTION

ASSIGNED TO COMPANY CODE

1000 PRHPL PURCHASE ORG PRHPL (1000)

1100 STPL PURCHASE ORG STPL (1100)

2000 QRPL PURCHASE ORG QRPL (2000)

2.6 PURCHASING GROUP

(37)

Procuring certain articles or merchandise categories Acting as the contact for vendors

The purchasing group is also responsible for the day-to-day planning of requirements and ordering of merchandise. This includes creating purchase orders, allocation tables and promotions. It can also send vendors requests for quotation or create purchase requisitions.

In Planet Retail, Purchasing Groups have been suggested on the basis of Brands/concepts which are listed below.

PURCHASING GROUP PURCHASING GROUP DESCRIPTION

PGU GUESS PUR GRP

PMA MARCIANO PUR GRP

PNX NEXT PUR GRP

PAC ACCESSORIZE PUR GRP

PDB DEBENHAMS PUR GRP

PFC FASHN CUBE PUR GRP

PMS M&S PUR GRP

PBS BODY SHOP PUR GRP

PSE SOLE EFFCT PUR GRP

PCN CENTRAL PUR GRP

PAD ADMIN PUR GRP

(38)

POB OSH KOSH B’GHOSH PUR GRP

Logic:

1st Character as P stands for Purchasing Group 2nd & 3rd Characters stand for Brands / Concepts

3 MASTERS

Master data contains all the most important information on sites, vendors, and customers as well as on all the articles involved. This information also includes pricing and cycle control data and is stored in the system for retrieval when the user processes business transactions. When master data is consistently maintained, the time required to process transactions can be drastically reduced, as the system can then automatically default the business transactions in the relevant fields.

3.1 ARTICLE MASTER

3.1.1 Definition

The article master is an identification of an article. An article is the smallest unit that can be ordered independently and that cannot be split into smaller units. Articles are generally ordered for a site and sold.

(39)

An article master record contains the data required to manage an article. This data can be categorized as follows: Data of a descriptive nature such as description, size and weight, EAN No, Long text,

Data with a control function such as the article type

Besides this data, which can be directly maintained by the user, an article master record contains data that is automatically updated by the system such as stock levels and moving average price.

It contains article-relevant data and data from other areas of the system such as Finance, Warehouse management and Sales & Distribution that may be relevant for articles. These areas are called user departments in the article master. Unnecessary data storage is reduced when all data is stored in a single database object.]

[Article: An article is the smallest unit that can be ordered independently and that cannot be spilt further into smaller units. Articles are, however, not always sold in the form in which they were purchased. The single article is the “standard article” that is sold to the customer; it is the classic “SAP article”.]

3.1.2 Integration in SAP

The article master is used by all components in the SAP Logistics System. The integration of all Article data in a single database object eliminates redundant data storage. In the SAP Logistics System, the data contained in the article master is required, for the following functions:

(40)

In Purchasing for ordering like purchase requisition, purchase order, info record and source list. In Inventory Management for goods movement postings and physical inventory

In Sales and Distribution for sales order processing 3.1.3 Article Type

Article type groups articles together with the same attributes. When you create an article master record, you must assign it to a single article type. It is a key factor in article master.

The article type you choose determines:

Whether the article number can be assigned internally by the system or externally by the user Number range interval to which the article number belongs

Whether the stocks are managed on a value basis and/or on a quantity basis Field Selection / Subsequent Screens

Account Determination Standard Article Types:

 Raw Articles (ROH)

(41)

 Finished products (FERT)  Trading goods (HAWA)  Non stock Materials (NLAG)  Beverages (FGTR)

In Planet Retail the article type will be based upon the brand / concepts. The following has been suggested as the article types with their internal number ranges.

Number Range ARTICLE TYPE Reference Article Type ARTICLE TYPES DESCRIPTION

100000000-109999999 ZHGU HAWA GUESS

110000000-119999999 ZHMA HAWA MARCIANO

120000000-129999999 ZHNX HAWA NEXT

130000000-139999999 ZHAC HAWA ACCESSORIZE

140000000-149999999 ZHMS HAWA MARKS & SPENCERS

150000000-159999999 ZHBS HAWA BODY SHOP

160000000-169999999 ZHOB HAWA OSHKOSH B’GOSH

170000000-179999999 ZHCT HAWA CARTERS

(42)

310000000-310029999 ZHBT HAWA BIOTHERM

310030000-310059999 ZHBL HAWA BURBERRY LONDON

310060000-310089999 ZHBO HAWA BOSS

310090000-320019999 ZHBV HAWA BVLGARI

320020000-320049999 ZHCH HAWA CAROLINA HERRERA

320050000-320079999 ZHCK HAWA CALVIN KLEIN

320080000-320109999 ZHCL HAWA CLINIQUE

320110000-320139999 ZHDD HAWA DAVIDOFF

320140000-320169999 ZHDH HAWA DUNHILL

320170000-320199999 ZHGY HAWA GIVENCHY

320200000-320229999 ZHGC HAWA GUCCI

320230000-320259999 ZHHG HAWA HUGO

320260000-320289999 ZHIM HAWA ISSEY MIYAKE

320290000-320319999 ZHJG HAWA JEAN PAUL GAULTIER

320320000-320349999 ZHLC HAWA LANCOME

320350000-320379999 ZHMC HAWA MAC

320380000-320409999 ZHMH HAWA MAISHAA

320410000-320439999 ZHMB HAWA MONT BLANC

320440000-320469999 ZHYS HAWA YSL

320470000-320499999 ZHVS HAWA VERSACE

900000000-909999999 ZRNS ROH NON SALES ARTICLES

910000000-919999999 ZRPM ROH PACKING ARTICLE

911000000-929999999 ZRPS ROH PRINTING & STATIONARY

(43)

940000000-949999999 ZRRM ROH RAW MATERIAL

990000000-999999999 ZNNS NLAG NON STOCK_CONSUMABLES

Logic for Article Type:

1st Character as Z stands for Customised

2nd Character as H /R/N stands for first digit of Reference Article Type 3rd & 4th Character stands for Brand / Concept

3.1.4 Article Master View:

3.1.5 Basic Data

It contains all the details like article number, article description, base unit of measure, order unit of measure, delivery unit of measure, sale unit of measure, International/European article no (EAN), merchandise category (MC), article type, division, tax class, transportation group, loading group, colour and size.

3.1.6 Listing

It consists of the details related to listing like assortment and distribution chain (for listing), sales organization, distribution channel, assortment grade, listing procedure, listing period (for both Distribution centre and the Store).

(44)

3.1.7 Purchasing

This view has the details of data that are related to purchasing like vendor code, purchasing organization, purchasing group, purchasing info record, net price, effective price etc.

3.1.8 Sales:

This view has the details of data that are related to sales like sales organization, distribution channel, sales unit, sales price, mark up etc.

3.1.9 Logistics DC

It contains the parameters relevant for the distribution channel in which the article is listed, viz. RP parameters like RP type, general control parameters like availability check etc.

3.1.10 Logistics Store:

This view consists the parameters relevant for the store in which the article is listed, viz. RP parameters like RP type, general control parameters like availability check etc.

3.1.11 POS

(45)

(46)

3.1.12 Article Number

This is an alphanumeric key containing maximum 18 characters that uniquely identifying the article (substance or object that is traded, or used, consumed, served or created in production).

3.1.13 Article Description

This is text field containing up to 40 characters that describes the article in more detail.

3.1.14 Unit of Measure:

3.1.14.1.1 Base Unit of measure (Bun)

The base unit of measure is the unit of measure used in the inventory management of the article. The base unit of measure is normally the smallest possible unit in which article can be sold. If a different unit of measure is used in inventory management, logistical variants must be created for the article.

3.1.14.1.2 Order Unit of measure (OUn):

The order unit is the unit of measure in which an article is normally ordered. The order unit is copied to the purchasing info record, where it can be changed for each vendor. Subsequent changes to the order unit have no effect on the purchasing info records.

(47)

3.1.14.1.3 Sales Unit of measure (Sun):

Identifies a unit of measure for a Article as the sales unit. It is used when the article is sold to the customer. The sales unit is adopted when sales data for the article is created. However it can be changed for each distribution chain.

3.1.14.1.4 Delivery/Issue Unit of measure (D/I):

The delivery unit of measure is created when articles are delivered from the warehouse. It is maintained for each site. Identifies a unit of measure for the Article as the delivery unit or issue unit. When one creates sales data for the Article, the delivery unit or issue unit is adopted. However, one can change it for each distribution chain.

(48)

3.1.15 European Article Number

A European Article Number (EAN) is a bar-coding standard which is a superset of the original 12-digit Universal Product Code (UPC) system developed in North America. The EAN-13 barcode is defined by the standards organisation GS1. It is also called a Japanese Article

(49)

Number (JAN) in Japan. UPC, EAN, and JAN numbers are collectively called Global Trade Item Numbers (GTIN), though they can be expressed in different types of barcodes.

In Planet Retail, we are using both EAN (13digits, 8digits) and UPC (12 digits) coding.

3.1.16 Valuation Class

Default value for the valuation class for valuated stocks of this Article. The valuation class has the following functions: o Allows the stock values of Articles of the same Article type to be posted to different G/L accounts.

o Allows the stock values of Articles of different Article types to be posted to the same G/L account.

o Determines together with other factors the G/L accounts updated for a valuation-relevant transaction (such as a goods movement). Planet Retail Scenario:

In Planet Retail, Valuation classes have been defined wrt Article types (imports and domestic separately) which are listed below.

Valuation Class Article Type Class Description

3000 ZHGU GUESS_IMPORTS

(50)

3010 ZHMA MARCIANO_IMPORTS 6010 ZHMA MARCIANO_DOMESTIC 3020 ZHNX NEXT_IMPORTS 6020 ZHNX NEXT_DOMESTIC 3030 ZHAC ACCESSORIZE_IMPORTS 6030 ZHAC ACCESSORIZE_DOMESTIC 3040 ZHFC FASHION CUBE_IMPORTS 6040 ZHFC FASHION CUBE_DOMESTIC 3050 ZHMS

MARKS & SPENCERS_IMPORTS

6050 ZHMS

MARKS & SPENCERS_DOMESTIC

3060 ZHBS

BODY SHOP_IMPORTS

6060 ZHBS

BODY SHOP_DOMESTIC

3070 ZHOB OSHKOSH B’GOSH_IMPORTS

6070 ZHOB OSHKOSH B’GOSH_DOMESTICS

3080 ZHCT CARTERS_IMPORTS

(51)

3090 ZHDB DEBENHAMS_IMPORTS

6090 ZHBT DEBH_DOMESTICS

3100 ZRNS NON SALES ARTICLES_IMPORTS

6100 ZRNS NON SALES ARTICLES_DOMESTICS

3110 ZRPM PACKING ARTICLE_IMPORTS

6110 ZRPM PACKING ARTICLE_DOMESTIC

3120 ZRPI PROJECT ITEMS_IMPORTS

6120 ZRPI PROJECT ITEMS_DOMESTICS

3130 ZRCS RAW MATERIAL_IMPORTS 6130 ZRCS RAW MATERIAL_DOMESTICS 3140 ZNCS NON STOCK_CONSUMABLES_IMPORTS 6140 ZNCS NON STOCK_CONSUMABLES_DOMESTIC 3150 ZHFC FASHION CUBE_IMPORTS 6150 ZHFC FASHION CUBE_DOMESTICS

3160 ZHSE SOLE EFFCT_IMPORTS

6160 ZHSE SOLE EFFCT_DOMESTIC

9000 ZRPS PRINTING & STATIONARY

9010 SERVICES

(52)

Price Control Indicator indicates the price control used to valuate the stock of an article. One has the following options: o Standard price (S)

o Moving average price (V) 3.1.17.1.1 Standard price (S)

The valuation of Article stocks at standard prices means that all goods movements are valuated at the same price over an extended period. Price variances (for example, purchase price higher than standard price) upon goods receipt or invoice receipt are posted by the system to price difference accounts. It does not affect the standard price.

3.1.17.1.2 Moving Average Price

The system calculates the moving average price automatically by dividing the Article value in the stock account by the total of all storage location stocks in the Site concerned. It changes the price with each valuation-relevant movement.

(53)

3.1.18 Purchasing Value Key

Purchasing Value Key (field) defines the underage and overage tolerance limits gives the percentage of under- and over delivery allowed for the material by your firm.

Example: Article Master: ABC Tolerance Limit is +20% Order Qty is 100nos.

System will allow creating GRN for maximum of 120nos. Planet Retail Scenario:

In Planet Retail, one purchase value key has been suggested ie listed below. 01: +/- 2% (UPPER /LOWER TOLERANCES)

3.1.19 Old Article Number

Number under which one has managed the Article so far (Legacy System) or still manages it. 3.1.20 External Merchandise Group

External Merchandise group defines that one can use to assign the Article to an external Article group or to an Article group determined according to external Systematic.

(54)

Not used in Planet Retail. 3.1.21 Product Hierarchy

Alphanumeric character string for grouping together Articles by combining different characteristics. It is used for analyses and price determination.

It will used for BIW , will be explained in BBP of BIW in phase-2. 3.1.22 Size & Dimension

It is used for maintaining additional data like Size and Dimension of the article. It is also used for calculating the storage coverage and volume of an articles.

Not used in Planet Retail.

3.1.23 RP Type

Requirement planning type determines whether and how the article is planned. RP type is site specific. One has the following options: o manual reorder point planning

(55)

o forecast-based planning Planet Retail Scenario:

VB: Manual Reorder point planning

Re-order based planning will be used initially for low value items like consumables, stationary etc. For merchandising material planning will be done through MAP tool i e in phase –II.

PwC will also show a demo of forecast based planning during unit testing. Planet will take final call after demo. 3.1.24 Lot Size

It is site specific, serve to calculate the procurement quantities, that is, the purchase order and production quantities.

Lot Size determines which lot-sizing procedure the system uses within Articles planning to calculate the quantity to be procured or produced. Planet Retail Scenario:

HB REPLENISH TO MAXIMUM STOCK LEVEL 3.1.25 Re-order Point

If the stock falls below this quantity, the system flags the Article for requirements planning by creating a planning file entry. It is site specific. 3.1.26 Maximum Stock Level

(56)

3.1.27 RP controller

Requirement Planning Controller specifies the person or group of persons who are responsible for an Article planning. It is site specific. Planet Retail Scenario:

RP GROUP RP GROUP DESCRIPTION

RGU GUESS RP GRP RMA MARCIANO RP GRP RNX NEXT RP GRP RAC ACCESSORIZE RP GRP RDB DEBENHAMS RP GRP RFC FASHN CUBE RP GRP RMS M&S RP GRP RBS BODY SHOP RP GRP

RSE SOLE EFFCT RP GRP

RAD ADMIN RP GRP

ROT OTHERS

3.1.28 Valuation Category

Valuation Category determines whether stocks of the Articles are valuated together or separately. Spilt valuation is required to get the reporting of Domestic as well as imported inventory separately of same Articles.

(57)

Split valuation will be activated but it will be applicable in DC only. 3.1.29 Article Category

Article Category is grouping together of articles by attributes. The following article categories are defined in the standard SAP Retail System: Single articles

Generic articles Variants

Empties and full products Structured articles

3.1.29.1.1 Single Article

Standard article as sold to the consumer, for example, a 250 g packet of chocolate chip cookies.

When creating a single article, be sure to assign the correct article category to it. In the standard SAP Retail System, this is article category 00. It is not possible to turn a single article into a generic article, or vice versa.

(58)

3.1.29.1.2 Generic Articles

Variants are articles that differ only in certain characteristics such as colour, size, or flavour. They are grouped together as a generic article. Defining a generic article simplifies the maintenance of variants since you need enter data that is the same for all variants only once for the generic article. Generic articles themselves are not sold, only their variants (for example, the generic article "men’s shirt" may have variants in different size-colour combinations).

A generic article can have variant-creating characteristics. Characteristics defining the attributes of a variant are described as variant-creating characteristics. One can restrict the characteristic values for the generic article, particularly the variant-creating characteristics. Only the

restricted characteristic values are then allowed for defining variants. In the following table, the two variant-creating characteristics (which will be used in PRHPL) result in 5 variants:

Size _Size Size Size

Colour 34 36 38 40

Red X X X

White X X

3.1.29.1.3 Empties & Full Products

Empties are a type of returnable transport packaging or sales packaging that is normally subject to a deposit. Empties are assigned to a full product (for example, a crate containing 24 empty bottles is assigned to the full product lemonade).

Empties consist of several components that are summarized in a bill of material for empties. The full product and the unit of measure make up the bill of material header. The unit of measure of the empties must be one of the units of measure permitted for the full product.

(59)

The individual components in the bill of material and the full product itself each have their own article master record. 3.1.29.1.4 Structured articles

Article comprising several components structured as a bill of material, for example: Sets

Displays Pre-packs

A structured article always has the following: BOM header article

Components Planet Retail Scenario:

Generic Article : Articles with Style, colour & size Examples : Apparels Single Article : No combination of variants Example :Watches

(60)

PwC will provide a detail demo during configuration/unit testing in DEV server. Planet will take final decision after demo. 3.1.30 Merchandise Category (MC):

Merchandise Category is a grouping together of articles and services by with the same attributes. Every article is assigned to a single

merchandise category across a whole company. It allows you to classify and structure the entire range of goods offered for sale by company (breadth and depth).

PwC will attach the list of merchandise categories during configuration in DEV server. 3.1.31 Merchandise Category Hierarchies

Each article is assigned to only one merchandise category. This assignment is valid throughout the company. Merchandise categories can be grouped into merchandise category hierarchy levels. Merchandise category hierarchy levels can, in turn, be assigned to higher hierarchy levels. The result is a merchandise category hierarchy. This structure makes it easier to monitor and control the activities of your company and reduces the volume of data (for example, condition data) that has to be maintained. In addition, the merchandise category hierarchy structure enables descriptive and variant-creating characteristics (for example, color or size) to be inherited by subordinate levels from superior levels.

(61)

Planet Retail Scenarios:

Company: It has already explained in Organisation structure.

Brand: It identifies which Brand does the article belong (eg Debenhams, Guess etc)

Sub–Brand: This attribute defines the various brands within a Brand (Eg.- BARND = MARKS & SPENCER & SUB BRAND = BLUE HARBOUR)

Agency / Non Agency: This code defines if an article is agency or non agency (For Eg. A1 --- AGENCY STOCK (IMPORT), ANYTHING LICENCE, A2 -- NON AGENCY (LOCAL))

Group: Defines which group does the article belongs (eg Apparel, Accessories, Footwear etc)

Category: Defines a specific category within the group (eg Division - Apparel, Category- Menswear)

Sub-Category: Defines a specific sub-category within the group (eg Division - Apparel, Category- Menswear, Subcategory- Shirts ) Department: 001

(62)

Season: This attribute defines which season does the article belong to.(Every Brand has different season identifications. Eg Debenhams season-6, season-9, for other brands SS08,AW08 etc)

Gender: This attribute defines the gender of the article (e.g. M=men’s, W=women’s)

SKU No: Either a unique no. or (Article no +colour +size) (as a part of article master, not required) Style : Defines the specific style for the article (as a part of article master, not required)

Colour: Defines the specific colour for the article (as a part of article master, not required) Size: Defines the specific size for the article (as a part of article master, not required)

The above hierarchy will be maintained in system. But the same can be used in BIW.

As per detailed discussions, it is observed that multiple reports are required on the basis of above hierarchy level on zero day after Go-Live. PwC will do either of the following to achieve the above for time being.

Changing the fields names which are not in use of Planet Adding multiple characters tics

(63)

However the changing the field names are not recommended by SAP. But it is being done for time being to meet zero day requirements. After activating BIW in phase-2, above changed fields will be disused through Mass Change in Article master.

Identified Fields (needs for changing the field names) Document Number (DZEINR) (Max Character :22) Document Type (DZEIAR) (Max Character: 3) Document Version (DZEIVR) (Max Character:2) Page No (BLATT) (Max Character:3)

Document Change No (AESZN) (Max Character:6) Page Format No (ZEIFO) (Max Character : 4) No. of Sheets (BALNZ) (Max Character : 3)