HIREDESK HRIS IMPLEMENTATION

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HIREDESK HRIS

IMPLEMENTATION

A PROJECT PLAN FOR HIREDESK’S HRIS

IMPLEMENTATION

Jeff Summers Christine Wheeler Eleni Papavasilion Michelle Lam Laura Shapiro March 7, 2005 B A D M 3 1 8 – P R O J E C T M A N A G E M E N T

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HIREDESK HRIS IMPLEMENTATION

A PROJECT PLAN FOR HIREDESK’S HRIS IMPLEMENTATION

EXECUTIVE SUMMARY

The purpose of the following report is to illustrate how we, Vancouver Technology

Implementations Inc. will organize and execute on the implementation of HireDesk’s HRIS system (as per HireDesk’s RFP). To begin, we will describe the nature of this project as we have scoped it out. You will learn about what is involved in preparing and planning for this endeavour.

Furthermore, we will discuss the strategic importance this project has on HireDesk’s future. As they begin to grow as a company, administration costs need to be reduced so more money can be spent on expansion. HireDesk has also voiced their desire to improve employee morale by making the information that staff members require more accessible. By implementing this system, it will reduce administration costs because the new software will eliminate manual paper work. In addition, employees will feel more empowered because they can monitor their benefits and book days off more easily.

We have presented a description of our project’s team members. Our qualifications and areas of expertise have been outlined in detail. Jeff Summers, the project manager, has ample experience in software engineering, project management experience and consultation. The support staff has over fifteen years of experience between them.

Moreover, an analysis of potential risks will also be discussed. We have identified three potential problems that can arise and they include the following: loss of budget, time and resource conflicts and system configuration errors. We have also revealed our strategies to prevent these issues from occurring.

In addition, we will provide a Gantt chart outlining all of our activities. Key deliverables and milestones will also be emphasized. This will allow you to see more effectively how we have planned all of the stages.

Lastly, an overview of our schedule using MS Project will be provided to illustrate our plans. In addition, we will breakdown the costs to explain how a total of $400,000 was determined. To ensure we do not exceed our budget, we have also identified the cost of each activity, which includes the contingency funds we set aside. Since we have completed many projects similar to this one in the past, we used the apportionate method to allocate costs.

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HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 2

PROJECT DESCRIPTION

The purpose of this project is to implement a HRIS (Human Resource Information System) solution for HireDesk Inc. of Richmond, BC, to help the organization better organize and manage their human capital. Currently, HireDesk does not have any specialized software in place to track and manage their human resource activities. The only application/database they are using is a

Microsoft’s Excel spreadsheet that tracks holidays and sick days for each employee. Although this solution is efficient, it is not scalable and requires considerable resources to update and time to communicate remaining vacation days, etc. with employees. As the company has expanded and grown over the past five years, the present solution is being stretched to its limits. To resolve this challenge, we will, on HireDesk’s behalf, locate an HRIS solution available from the vendors in the industry and select the solution that best meets HireDesk’s needs, goals and strategic vision of the organization.

Of course, before starting any aspect of this project, our team, with our scope defined, will conduct an in-depth risk analysis and project priority matrix for this project. With that knowledge in hand, we will be able to create contingency plans and better define the scope of the project (if

appropriate). This scope will then be reviewed, at length, with HireDesk to ensure that it aligns to what they are looking for from this project.

Once this phase is complete, the researching of solutions and aligning those solutions to the needs of HireDesk will take place. Once a capable solution has been identified, our consulting

organization will begin the process of implementing and launching the solution. The team will also train and provide assistance to the employees after installation. The new system will produce valuable reports, which will help scheduling and managing HireDesk’s diverse workforce. In addition, the information system will help manage employee vacation time, absenteeism, and benefits and overtime more efficiently. It will help ease the tasks of the HR department and help them find the information they require in a timely manner.

Of course, all of the steps defined above are included in a Microsoft Project GANTT chart at the end of this document for a visual representation of the project.

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PROJECT SCOPE DEFINITION

Included below is the original Project Scope Document that was initially provided by HireDesk for this project. This scope document was used as the basis of this entire Project Plan Document. Any changes to the terms or scope of the project from this document will result in a re-analysis of the project being required.

Project Objective

To provide HireDesk, a software recruiting company, with a collection of tools (provided through an HRIS solution) that will enable them to improve employee relations, maximize efficiency and effectively manage their human capital with such success that they are able to achieve all of their organization’s growth objectives for the next five years.

Deliverables & Milestones

1. Potential HRIS Vendors List Created 2. Potential HRIS Vendors Evaluated 3. HRIS Vendor Selected

4. HRIS Integrated with other relevant current business systems 5. HRIS Setup/Configuration Completed

6. HRIS Pre-Launch Training Programs Completed 7. HRIS Launched

8. HRIS Post-Launch Training Programs Complete

Technical Requirements

1. Individual computer workstations must be configured to work with HRIS parameters (e.g. Internet Explorer 6.0 or above)

2. HRIS must be a web-based (aka ASP – Application Service Provider) solution 3. HRIS provider must provide 99.9% uptime SLA (Service Level Agreement)

4. All data must be protected in accordance to British Columbia and Canada Privacy Laws and service provider must agree to those laws/statutes.

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HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 4 1. HRIS will only be integrated with HireDesk’s Talent Acquisition System and SalesForce

Customer Relationship Management System. Other system integrations will require a change in project scope.

2. Only one complete data migration from existing systems to the current system will be included. Multiple test data migrations may take place.

3. System will be configured for HireDesk’s business processes as of March 1, 2005.

4. Contractor reserves the right to contract out services (e.g. third-party systems integration with HRIS).

5. After HRIS vendor is chosen, a change in project scope will be required if HireDesk chooses to go with another vendor (other than the recommended vendor)

Customer Review

Terry Hibbert, Director HR and Operations (HireDesk) Rima Warchol, Office Manager (HireDesk)

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PROJECT STRATEGIC IMPORTANCE & PRIORITY

Strategically, HireDesk is seeking to minimize their administration costs, increase employee morale and reduce the time spent on HR administration with this project.

The expected savings from this project are to be re-allocated to other areas of the organization to improve their services and sales. In addition, HireDesk has decided to take on a new initiative for their organization’s employee morale. By upgrading their HR systems, employees will be able to access and view their information at any time. This will increase employee satisfaction with the company. Finally, HireDesk is aiming to reduce the amount of time HR personnel have to spend on routine HR administration (e.g. vacation day forms, etc.). With this solution, hopefully this

objective, as well as the others can be achieved.

PROJECT STRATEGIC IMPORTANCE

The software we choose will provide the HR manager with real time data on their staff and allow them to also spend more time focusing on strategic HR projects (e.g. employee social programs, etc.). This project will also provide more efficiency and timely management of the internal

employees. It will also help reduce the number of errors that the HR manager may make tracking 60 employees (e.g. vacation requests, etc.) and provide a more accurate account of the employee’s data. It will help reduce the risk of any legal actions that they may occur from their employees, because all of the data will be securely and accurately stored in the new system.

The software will need to be cost efficient, as it will help reduce the administrative cost and the cost throughout the organization. It will help improve the communications between the employees and the HR manager, so they can communicate more efficiently. The HR manager will be able to easily retrieve the employee’s information with the new system, since they no longer have to sift through paperwork. The productivity of organization will be improved greatly so they can spend more time meeting the needs of their clients. The software can help reduce the time spent on tracking the employees, so the HR manager can quickly input the number into the system. The system will reduce the workload as it can quickly calculate the time instead of having the manager input the calculation into the excel worksheet. The software can provide a better resource for the organization making them more efficient in meeting their needs.

PROJECT STRATEGIC PRIORITY CRITERIA

HireDesk has a number of strategic initiatives/projects that they would like to move forward. As with any project at HireDesk, they use a number of screening criteria to determine the priority of the project. For this project, the following screening criteria were assessed to determine that this project is a priority:

• Reduce wasted time- The current system does not properly organize information. For example, when employees want to request vacation days they have to submit forms manually to the HR Manager which is time consuming. However, with the new system employees will

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HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 6 • Improve Employee Morale - Over the years employees have expressed frustration with the

lack of knowledge they have about their benefits. They have to make time to meet with the HR Manager for a full explanation of their package or to ask a simple question. It’s seems mediocre on the surface, however employees do not always have the time or the patience to wait for the manager to be free. As a result, employees do not use their benefits to their fullest potential and regret not doing so year after year. This new system will save both the manager and the employee’s time by allowing the employees to access the information they need at anytime.

• Decrease Costs - Moving away from the semi manual system will decrease overtime hours charged to the company for the HR Manager. Furthermore, the company will save money on storage for the paperwork and paper for producing the reports, since the reports will be stored on computers.

Productivity and Improvements will be accelerated

Combining the three criteria’s listed above will increase productivity because less time will be allocated for the manual tasks which will allow for more time to be spent on other projects. For example, the HR manager will be able to take on more important responsibilities that will improve the company’s objectives. In addition, she will receive more job satisfaction because she will not be doing the same tedious tasks.

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PROJECT GOALS & OBJECTIVES

We have identified four key goals for this project. They are as follows: • Vendors Screened and Final Vendor Chosen

• System Configuration Completion

• Training HireDesk Employees on the HRIS • Launch/Fully Implement an HRIS for HireDesk

Below are the goals listed above with the S.M.A.R.T. goal framework included.

Goal #1

To have a vendors list created, evaluated, and selected within a period of two months before May 30, 2005:

• S - Finding, researching, and creating a list of vendors that would be interested in the product once it is created

• M - A list at the end of the period

• A - This task is possible to do within the period given as there is lots of time to contact and have discussions with companies about the product

• R - This time period also gives us a little extra time to contact and find new and developing firms, as well as established harder to reach firms

• T - The time period for this is three months

Goal #2

To have the entire HRIS Configured by June 30, 2005:

• S – By the date set the system will be in place and set up and ready to use by HireDesk • M – The system will be in place and ready to use

• A – This task is attainable because we will know what the client wants and exactly how they want things set up and arranged.

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HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 8 • R – This is a realistic goal as all of the research has been done, and there are many

contingency plans in place to make sure that it has been done on time • T – The time period for this is four months

Goal #3

To train all employees of HireDesk within a one-month period (from the first session to the last). The entire training program has to be completed by September 1, 2005:

• S - Training the employees on how to use this product is a huge task and needs to be done thoroughly as everyone needs to know what they can do, and what are the benefits of this system

• M - If everyone knows how to use the system then the training has been successful

• A - Within a two week period there should be a couple of training classes and then some one on one time with the trainer as to actually using the product

• R - Training people within the time period is a realistic goal

• T -This should take about a week and a half, and there will be one or two days to troubleshoot and help with any problems that may arise

Goal #4

Our objective/goal of the entire project is to create a human resource information system for HireDesk by October 25, 2005:

• S - Create an HRIS system in which the company can use to keep track of their employees time off, sick days, benefits, and compensation.

• M - Milestones and critical paths have been outlined clearly, so we will be able to measure our progress.

• A - The use of MS Project has allowed us to properly schedule activities within the time constraints

• R - Given time span and resources goals are in line. • T - Five month time span.

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PROJECT TEAM & RESOURCES

At Vancouver Technology Implementations Inc. we use a number of consultants and project teams to manage our projects. With that in mind, we have structured our organization as a virtual

organization working within a project matrix. This organization structure was chosen for our organization as it allows us to create teams that work solely on their “key projects” while allowing us to bring in outside experts (from around the world through the virtual organization) to ensure that each project has the best people and resources available.

With such a strong diversity in team members available to us, we have chosen to assign the following people to this project. All of the team members for this project have extensive project management, human resources and systems design. The following chart outlines the titles, education and years of experience of the team members who will be working on this project:

Name Title Education Years of experience

Jeff Summers Project Manager &

Senior Technical Consultant Bachelors Degree in Computer Engineering PMP Certified 10 years

Michelle Lam Account Manager Bachelors Degree in

Commerce

5 years

Eleni Papavasiliou Junior consultant Bachelors Degree in

Human Resources 3 years

Laura Shapiro Junior technical

consultant Bachelors Degree in Computer Science 4 years

Christine Wheeler Junior technical

consultant Computer EngineeringBachelors Degree in 3 years

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HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 10 Included below is a responsibility matrix that was created that outlines (at a high level) who is

responsible for what aspects of this project.

Task Jeff Christine Laura Michelle Eleni

Analyze HireDesk’s needs and

specifications for HRIS R S S S S

Analyze current HRIS Vendors available

depending on HireDesk’s needs S S S R S

Create Potential HRIS Vendors List _{S S S S R}

Evaluate Potential HRIS Vendors _{S S S S R}

Choose HRIS Vendor _{S R}

Configure HRIS _{R S S S}

Test HRIS _S_R_S

Import Data into HRIS _{R S S}

Create Pre-Launch Training Program _{S R S}

Deliver Pre-Launch Training Program _{R S S}

Launch HRIS _{R S S}

Create Post-Launch Training Program _{S R S} Deliver Post-Launch Training Program _{R S S} Review System Launch/Integration

Project and Collect Client Feedback S R

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PROJECT RISKS, CONSTRAINTS & MITIGATION PLANS

To prepare for potential problems we have conducted a risk analysis and identified solutions for possible scenarios. The key areas include budget loss, resource conflict, time constraints, system configuration challenges and no adoption by end users.

PROJECT RISKS & MITIGATION PLANS

For the HireDesk HRIS Implementation project, there are number of risks that could delay the final deliverable date for the project. These risks, our mitigation steps and contingency plans (if

appropriate) are included below: • Budget Loss

With this project, like any software implementation, there is always the risk that the budget for the project may disappear. If there is a shortage of funds, significant problems could occur. It is possible that certain components of the software package may not be purchased which may lead to faulty configuration. Problems with configuration may result in business errors in day-to-day activities.

To help mitigate this risk, this project has been defined as one of HireDesk’s “Top

Projects”. This designation is given internally by HireDesk to projects, which it feels have strategic value. As a result, this will help reduce the risk of the budget being compromised for this project. Additionally, our organization has taken a number of other steps to ensure the budget for this project remains, they include:

o The software package, with all the components that will be needed, will be purchased within the first two months of this project. This will reduce the risk of unexpected software costs arising at the end of the project, when the budget may already be exhausted.

o The project team has agreed to work under a fixed-cost system. In this system, the costs for all labour are calculated on estimates at the start of the project. Once that estimate is complete, the client organization will be given a bill for the total costs for labour and asked to pay ½ of the total costs at the start of the project. This system is beneficial both for the client organization and the project team as it reduces cost uncertainty and guarantees payment.

• Over Budget

There is the risk with any project that the costs of actually executing on the project may be larger than first expected. This traditionally results in a project going “Over Budget”. To help mitigate this risk, we will be using Microsoft Excel spreadsheets with the planned budget to actual spending calculation. We have also created our budget estimates using the appropriation method, which should ensure that our budgets are defined.

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HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 12 Contingency Plan Trigger: 80% of Project Monies Spent

Contingency Plan: The contingency plan in the case of a budget overage will be an

immediate re-definition of scope and a cease to all future spending until that re-definition is completed.

• Resource Conflict

With any project, there is the possibility that there will be a conflict of resources. If this were to happen, certain aspects of the project could be delayed, which may eventually lead to the whole project being deferred.

To help mitigate this risk, we will use Microsoft Project to determine resource allocation. This will hopefully reduce the amount of conflicts that we may face. Additionally, for this project, a contingency fund has been established so we can use to hire outside contractors or to have existing team members work overtime.

Contingency Plan Trigger: Any aspect of the project is delayed by more than one day from Project Plan due to a resource conflict

Contingency Plan: The contingency plan in this case will be to either pay overtime to the necessary resources to get the project back on the established timeline or reduce the scope/complexity of the aspect causing delays.

• Time Conflicts

With any project, regardless of size there is the risk that the time allocated may be

insufficient. This usually leads to delays, and can ultimately lead to the final deliverable of the project prolonged for months. To help mitigate this risk a number of steps have been taken, including:

o Use of Microsoft Project – The entire project will be managed through Microsoft Project. With Microsoft Project’s functionality, the team will be able to see what the project’s critical paths are, and what sort of lags and slack are appropriate for the project. The entire project team will also be required to submit ‘project updates’ through the Microsoft Project Server so that the project manager can ensure everything remains on track.

o Benchmarking other Implementations – Given how many organizations have implemented HRIS’s, there is tremendous amounts of data available around best practices and timelines. The project team has reviewed this information to ensure that their project timeline is sound and achievable.

o Contingency Fund – If both of the mitigation steps above should fail, the contingency plan will involve using the contingency fund to purchase or use additional resources to get the project back on time. If that should fail, then, regrettably, the project will have to be delayed and communicated to the entire organization.

Contingency Plan Trigger: The final deadline date for the project is estimated to be more than three days longer than the initially estimated completion date.

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Contingency Plan: The contingency plan in this case will be to either pay overtime to the necessary resources to get the project back on the established timeline or reduce the scope/complexity of the aspect causing delays.

• System Configuration Challenges

With any system configuration, especially for systems that are organization wide, there is the risk that the project may be configured incorrectly by accident or through a lack of

knowledge about existing business processes. To help mitigate this risk, there are a number of steps that have been taken. They include:

o Business Process Review – Built into the project plan is time to review existing business processes, with HireDesk’s team, and time to map those processes on paper. This will reduce the likelihood that the system is configured incorrectly from a business process standpoint.

o System Best Practices – The implementation team will thoroughly review the best practices documentation, available from the software manufacturer, to ensure that the system is configured properly.

o Client Account Manager Review – Throughout the duration of the project, we will review the software’s configuration to ensure that it is setup correctly.

• System Doesn’t Meet Needs

Furthermore, there is the possibility that the chosen system will not meet HireDesk’s needs. As a result, the system may never be launched or worse, may be launched incorrectly, which will hurt employee morale and support for future system launches. We have taken a number of steps to prevent this. They include the following:

o Needs Analysis Definition –Before we select a vendor we will first review with HireDesk’s Management Team to define what they want specifically (e.g. provide employees with information on vacation time remaining). We will follow-up with additional meetings to further define those objectives, to gain a thorough

understanding of HireDesk’s needs. This will allow us to find the appropriate software package for them.

o Long-Term Needs Analysis – Besides the day-to-day needs analysis that will be completed, we will also look at HireDesk’s long-term business plans. This information will be used to find a system that can act as a strategic partner to HireDesk and offer them a good solution for years to come. This will be an enhancement over choosing a system that merely meets today’s needs but not the long-term needs.

• System Lack of Buy-in

With any software implementation, there is the ever-present risk that while the system may be configured correctly, it may never receive buy-in from the user base. To help mitigate this risk, there are a number of steps that will be taken. They include the following:

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HIREDESK HRIS IMPLEMENTATION PROJECT PLAN PAGE 14 o Creation of Training Plan – To ensure system buy in from staff members, an analysis

of their needs and knowledge level will be evaluated. As a result of the analysis, we will be able to determine how to design the training program so we do not under or over-burden the employees with too much information.

o Creation of Training Manual and PowerPoint – All users will receive training manuals they can use to become more familiar with the system as time progresses. o Reviewing System Goals with Staff – In addition to training the staff on the

day-to-day usage of the system, we will also remind them how this project links to

HireDesk’s initiative to improve employee morale. As well, when we show them the benefits of using it, it will reduce any employee resistance to change.

Contingency Plan Trigger: Within three days of the system launch, less than 50% of employees have logged on and used the system.

Contingency Plan: The contingency plan in this case will be first to ascertain if there is any user training issues preventing users from using the system. Following that, a review of technical limitations will be completed. Once both of those analyses are completed, a continued training and adoption program will be adopted to ensure user adoption.

Included below is a Risk Assessment Matrix which outlines all of the above risks in a summarized form with their likelihood, impact and severity information included. This matrix is designed to provide the list of risks in a more condensed form.

Risk Event Likelihood Impact Detection Difficulty

When

Budget Loss 1 5 1 Scope Definition

Over Budget 3 3 1 Configuration

and Training

Resource Conflict 3 5 3 Configuration

and Training

Time Conflict 3 5 3 Configuration

and Training System

Configuration

4 5 3 Configuration

System Doesn’t

Meet Needs 2 3 4 Launch

System Buy-In 2 3 4 Launch

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Matrix. This Risk Severity Matrix allows us to see graphically, which risks we should be most mindful of.

PROJECT CONSTRAINTS & ASSUMPTIONS

An assumption we must have as the consulting firm is that a suitable vendor exists in the

marketplace that will be able to customize according to HireDesk’s needs. We also have to assume that they will provide materials to us on time as well. This assumption also acts as a constraint because if they do not, we are forced to stand still until they do.

Furthermore, like any project, time and costs are major constraints. We have to assume that the project plan we have created will not be distorted by unforeseen events. Even though we have contingency plans in place, it is possible that it will not be sufficient. According to the project priority matrix, cost is one variable HireDesk is not willing to exhaust. We assume that if costs were to increase, that we will have to trim the features in the system.

In addition, HireDesk has expressed their need for the system to be in place before their fiscal year end. Currently, it is not a constraint; however this may pose as one in the future because if we transpire to any configuration problems, it will delay our end date.

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Time Performance Cost

Constrain

•

Enhance

•

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PROJECT DELIVERABLES & PRIORITIES

As a result of our planning with MS Project we have identified the following seven key milestones. The final deliverable expected with each step has been outlined as well.

PROJECT DELIVERABLES

There are a number of key project deliverables for this HRIS implementation. They include: 1. Needs Analysis Document

The needs analysis document will outline what HireDesk is looking to achieve from their HRIS implementation.

2. HRIS Vendor Selection

After a number of vendor demonstrations and meetings, we will select the one we will use. This is an important step for this project because HireDesk will know what system they are implementing and can begin the training and support documentation.

3. System Configuration Completed

Once configuration is completed, the training and data migration phases can begin. The key deliverable at this step is for the system to be fully configured and ready for use.

4. Training Program Created

This step will play an important role in the actual success of the project because training documentation will be created. Once all of the training program components are completed, the actual training of staff members can be completed. The key deliverable for this

milestone is that all the training documentation and components will be created. 5. Training Program Launched

In this step, the training program will be launched to all of HireDesk’s employees. This will include delivering the PowerPoint training documents and the manuals. The key deliverable here is for all HireDesk staff to be fully trained.

6. Data Migration Completed

Once the system is fully configured and is about to be launched, the data migration component of the project will begin. In this section, we will migrate data from all existing HireDesk systems into the new HRIS system. The key deliverable here is the data migration is completed.

7. HRIS System Launched

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AGREEMENT ON PROJECT PRIORITIES

There is an agreement that the critical path is the most important part of the project. Formulating and creating the critical path can be an asset in finding what needs to be completed and when. As previously described, certain steps depend upon the preceding ones being finished first. Deciding who should take on and complete the tasks is another critical area. As a team, we have agreed to commit ourselves to this assignment, and to update the Project Manager frequently. Likewise, the Project Manager has promised to monitor progress closely. Lastly, it is also a priority to ensure that all of the components that HireDesk requires have been included.

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PROJECT BUDGET

The budget for the project was initially defined using the appropriation method. The reason for using the appropriation method was because it allowed us to, on a macro level, define the budget. Since the exact solution (e.g. which provider’s solution) that we will be implementing, the costs and budget expectations have to remain less rigidly defined then if a final solution was already chosen.

*Note: This budget does not include the consulting organization fees. The consulting organization fees total $100,000. This will bring the total cost of the project to $400,000.

With the budget defined using the apportionment method, we were able to come up with a detailed project budget for each of the major steps. This detailed budget can be found on the pages

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Systems Related Expenses: Systems Configuration

Supporting Documentation Purchases $ 4,500 HRIS Vendor Consulting Time for Configuration $ 10,500

Total $ 15,000

Systems Integration

Microsoft Active Directory Plug-Ins $ 2,250

Misc. Costs $ 5,250

Total $ 7,500

System Training

Document Printing $ 9,000

Template Creation $ 1,200

A/V Equipment Leasing $ 6,000 Stock Photography Purchases $ 900 Hotel Meeting Room Leasing $ 10,500 Teleconferencing Costs $ 2,400

Total $ 30,000

Data Migration

HRIS Vendor Time - Data Migration Test $ 4,500 HRIS Vendor Time - Data Migration Actual $ 10,500

Total $ 15,000

System Testing

System Testing & Bug Tracking Software $ 4,500 HRIS Vendor Consulting Time to Fix Bugs $ 3,000

Total $ 7,500

System Evaluation

System License Costs (Annual) $ 83,096 System Implementation & Setup Costs (One Time) $ 20,800 Long-Distance Calls (for scheduling demos) $ 104

Total $ 104,000

Total Systems Related Expenses $ 180,000

Communications Plan: Printing

Project Newsletter #1 $ 2,250 Project Newsletter #2 $ 2,250 Project Newsletter #3 $ 2,250 Misc. Printing Costs $ 8,250

Total $ 15,000

Document Development

Stock Photography for Website $ 6,000

Website Designer $ 6,000

Writer (for supporting consultants) $ 6,000 Misc. Document Creation Costs $ 12,000

Total $ 30,000

Total Communications Plan Expenses $ 45,000

Launch: $ 30,000

Launch Party Location (being managed by HireDesk) $ 9,000

Food/Snacks $ 9,000

Misc. Costs (TBD) $ 12,000

Total $ 30,000

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Launch: $ 30,000 Launch Party Location (being managed by HireDesk) $ 9,000

Food/Snacks $ 9,000

Total $ 30,000

Total Launch Expenses $ 30,000

Contingency Fund: $ 45,000

Total $ 45,000

Total Contingency Expenses $ 45,000

Consulting Fees: Jeff Summers $ 20,000 Christine Wheeler $ 20,000 Laura Shapiro $ 20,000 Michelle Lam $ 20,000 Eleni Papavasiliou $ 20,000 Total $ 100,000

Total Consulting Expenses $ 100,000

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ADDITIONAL RECOMMENDATIONS

As with any project, there are additional things that an organization can do to ensure the success of the project above and beyond just delivering the project. As with any proposal, Vancouver

Technology Implementations Inc. has identified, and included in the project plan, the following project enhancements/recommendations:

• Communications Plan

The purpose of this communications plan is to create awareness and interest about this project. This awareness and interest will be achieved through email communications, a project website and a project newsletter. All of these communication mediums will be used both with one another and also separate from one another when appropriate. In this communications plan, the project’s objectives, the benefits and the overall progress of the project will be communicated. The audience for this communications plan is the employees. Full details about the deliverables for the communications plan can be found in the Project Plan below. We believe that through this communications plan, HireDesk can ensure that sufficient interest is achieved with the employees about the project and ensure that everyone is on-board with the project.

• Post-Launch Training

With any systems implementation, there is traditionally a large amount of “pre-launch” training, but very little “post-launch” training. While “pre-launch” training is usually sufficient to train the employees about a system, it often doesn’t give them enough knowledge to truly leverage the system to make a difference to their everyday lives. With that in mind, that is why we have recommended and included in the project plan a Post-Launch Training component. Through this training component, we can ensure that employees will have an opportunity to use the system at a basic level and through the post-launch training learn more of the advanced functionality. This post post-launch training, which will be a similar format as the pre-launch training, will ensure that everyone buys into the system, thereby reducing the risk of a lack of system buy-in.

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PROJECT PLAN

GANTT CHART

Please find the Gantt Chart included within the package submitted to your organization.

NETWORK DIAGRAM

*Note: The above Project Network diagram only shows the major steps. To see the entire Network Diagram, please see the Project File on the included CD with this document.

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MICROSOFT PROJECT REPORTS

With the attached document you will find a number of Microsoft Project Reports. They are, in order:

1. Critical Tasks 2. Milestones

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ID Task Name Duration Start Finish

1 HireDesk HRIS System Implementation 176.94 days? Mon 3/7/05 Fri 10/28/05

232 Data Migration 23.46 days Mon 8/29/05 Thu 9/29/05

233 Review Existing HRIS Database 3 days Mon 8/29/05 Wed 8/31/05

ID Successor Name Type Lag 253 System Launch FS 0 days

235 Data Security 1 day Tue 8/30/05 Wed 8/31/05

ID Successor Name Type Lag 238 Create Field Map of Existing HRIS Database FS 0 days

237 Field Mapping 5.75 days Wed 8/31/05 Fri 9/9/05

238 Create Field Map of Existing HRIS Database 2 days Wed 8/31/05 Fri 9/2/05

ID Successor Name Type Lag

239 Create Field Map of New HRIS Database FS 0 days 240 Create Field Map Cross System Diagram FS 0 days 243 Get complete export of all Existing HRIS Database Information FS 0 days 246 Modify Field Map Cross System Diagram FS 0 days

239 Create Field Map of New HRIS Database 2 days Fri 9/2/05 Wed 9/7/05

ID Successor Name Type Lag 240 Create Field Map Cross System Diagram FS 0 days

240 Create Field Map Cross System Diagram 1 day Thu 9/8/05 Fri 9/9/05

242 Schedule Support/Data Migration Time with HRIS Provider FS 0 days

241 Test Data Migration 18.17 days Fri 9/2/05 Wed 9/28/05

242 Schedule Support/Data Migration Time with HRIS Provider 2 hrs Fri 9/9/05 Fri 9/9/05

ID Successor Name Type Lag 244 Work with HRIS Provider to Migrate Data FS 2 days

244 Work with HRIS Provider to Migrate Data 3 days Tue 9/13/05 Fri 9/16/05

ID Successor Name Type Lag 245 Review Data Migration & Identify Possible Challenges FS 0 days 246 Modify Field Map Cross System Diagram FS 0 days

246 Modify Field Map Cross System Diagram 4 hrs Fri 9/16/05 Fri 9/16/05

248 Schedule Support/Data Migration Time with HRIS Provider FS 0 days

247 Actual Data Migration 8.96 days Fri 9/16/05 Thu 9/29/05

248 Schedule Support/Data Migration Time with HRIS Provider 2 hrs Fri 9/16/05 Fri 9/16/05

ID Successor Name Type Lag 249 Clean-up Data FS 0 days 251 Work with HRIS Provider to Migrate Data FS 0 days

249 Clean-up Data 4 days Fri 9/16/05 Thu 9/22/05

ID Successor Name Type Lag 250 Review Data FS 0 days

250 Review Data 1.33 days Thu 9/22/05 Fri 9/23/05

ID Successor Name Type Lag 251 Work with HRIS Provider to Migrate Data FS 0 days

251 Work with HRIS Provider to Migrate Data 3 days Fri 9/23/05 Wed 9/28/05

Critical Tasks as of Fri 3/25/05 BADM 318 - Group Project File

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253 System Launch 17.5 days Thu 9/29/05 Fri 10/21/05

254 Go-Live 1 day Thu 9/29/05 Fri 9/30/05

ID Successor Name Type Lag 255 HRIS System Launched FS 0 days 259 Review System Logons FS 0 days 260 Review System Record Changes FS 0 days 270 Create System Change Process FS 0 days 277 Create System Maintenance Process FS 0 days 284 Review System Logs FS 0 days

255 HRIS System Launched 0 days Fri 9/30/05 Fri 9/30/05

ID Successor Name Type Lag 256 First Day Support FS 0 days

256 First Day Support 1 day Fri 9/30/05 Fri 9/30/05

ID Successor Name Type Lag 257 Second Day Support FS 0 days 285 Review Support Questions FS 0 days

283 Post-Launch System Training 20.82 days Mon 10/3/05 Fri 10/28/05

285 Review Support Questions 7 hrs Mon 10/3/05 Mon 10/3/05

ID Successor Name Type Lag 286 Define Training Objectives FS 0 days

286 Define Training Objectives 4 hrs Mon 10/3/05 Tue 10/4/05

ID Successor Name Type Lag 287 Define Training Programs FS 0 days

287 Define Training Programs 1 day Tue 10/4/05 Wed 10/5/05

ID Successor Name Type Lag 288 Create Needs Analysis Document FS 0 days 296 Validate Training Schedule FS 0 days 314 Validate Training Schedule FS 0 days

294 Staff Training Sessions 15.19 days Wed 10/5/05 Tue 10/25/05

295 General Staff Training 14.94 days Wed 10/5/05 Tue 10/25/05

296 Validate Training Schedule 1 hr Wed 10/5/05 Wed 10/5/05

ID Successor Name Type Lag 299 Session #3 FS 0 days 300 Session #4 FS 0 days 318 Session #6 FS 0 days

297 Create Training Materials 11.13 days Wed 10/5/05 Thu 10/20/05

298 Powerpoint-based Documents 6 days Wed 10/5/05 Thu 10/13/05

299 Session #3 1.5 days Wed 10/5/05 Mon 10/10/05

ID Successor Name Type Lag 300 Session #4 FS 0 days 302 Session #3 FS 0 days

301 Word-based Documents 5.25 days Tue 10/11/05 Tue 10/18/05

302 Session #3 1.13 days Tue 10/11/05 Wed 10/12/05

ID Successor Name Type Lag 305 Update with Session 3 Content FS 0 days

304 HTML-based Website 5.56 days Wed 10/12/05 Thu 10/20/05

305 Update with Session 3 Content 2 hrs Wed 10/12/05 Thu 10/13/05

ID Successor Name Type Lag 310 Training Session #3 FS 0 days

309 Hold Sessions 7.13 days Fri 10/14/05 Tue 10/25/05

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310 Training Session #3 4 hrs Fri 10/14/05 Mon 10/17/05

ID Successor Name Type Lag 311 Training Session #4 FS 5 days

311 Training Session #4 4 hrs Fri 10/21/05 Tue 10/25/05

ID Successor Name Type Lag 312 Evaluate Training FS 0 days

312 Evaluate Training 2 hrs Tue 10/25/05 Tue 10/25/05

ID Successor Name Type Lag 334 Review System Logons FS 0 days 335 Review System Record Changes FS 0 days

332 Project Evaluation 3.25 days Tue 10/25/05 Fri 10/28/05

333 Review System Usage 0.25 days Tue 10/25/05 Tue 10/25/05

334 Review System Logons 2 hrs Tue 10/25/05 Tue 10/25/05

ID Successor Name Type Lag 336 Review User Feedback FS 0 days

335 Review System Record Changes 2 hrs Tue 10/25/05 Tue 10/25/05

ID Successor Name Type Lag 336 Review User Feedback FS 0 days

336 Review User Feedback 3 days Tue 10/25/05 Fri 10/28/05

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ID Task Name Duration

1 HireDesk HRIS System Implementation 176.94 days? 92 System Configuration 66.3 days 20 Systems Evaluation & Selection 43.64 days

22 HRIS Vendor List Created 0 days

25 1st Round System Demos 15.85 days 131 Systems Integration 12.21 days

30 Potential HRIS Vendors Selected 0 days 135 HRIS Integrated with other HireDesk Systems 0 days 39 HRIS Vendor Selected 0 days 130 System Configuration Completed 0 days

159 Pre-Launch System Training 33.43 days 182 Staff Training Sessions 32.05 days 204 HR Dept. & Admin Staff Training 30.55 days

231 Pre-Launch Training Completed 0 days

253 System Launch 17.5 days

255 HRIS System Launched 0 days

283 Post-Launch System Training 20.82 days 294 Staff Training Sessions 15.19 days 313 HR Dept. & Admin Staff Training 12.88 days

331 Post System Launch Training Completed 0 days Milestones as of Fri 3/25/05

BADM 318 - Group Project File

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Start Finish Mon 3/7/05 Fri 10/28/05 Mon 3/28/05 Fri 6/24/05 Tue 3/29/05 Thu 5/26/05 Wed 3/30/05 Wed 3/30/05 Mon 4/11/05 Mon 5/2/05 Fri 4/29/05 Tue 5/17/05 Mon 5/2/05 Mon 5/2/05 Tue 5/17/05 Tue 5/17/05 Thu 5/19/05 Thu 5/19/05 Fri 6/24/05 Fri 6/24/05 Thu 7/14/05 Mon 8/29/05 Fri 7/15/05 Mon 8/29/05 Tue 7/19/05 Mon 8/29/05 Mon 8/29/05 Mon 8/29/05 Thu 9/29/05 Fri 10/21/05 Fri 9/30/05 Fri 9/30/05 Mon 10/3/05 Fri 10/28/05 Wed 10/5/05 Tue 10/25/05 Wed 10/5/05 Fri 10/21/05 Thu 10/20/05 Thu 10/20/05 Milestones as of Fri 3/25/05 BADM 318 - Group Project File

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ID Resource Name Work

1 Christine Wheeler 556.72 hrs

ID Task Name Units Work Delay Start Finish

15 Meet with Key Project Management Team Leaders 100% 6 hrs 0 days Mon 3/21/05 Tue 3/22/05

48 Define Audience 100% 2 hrs 0 days Wed 5/4/05 Wed 5/4/05

49 Define Message 100% 4 hrs 0 days Fri 5/6/05 Fri 5/6/05

19 Review Needs Analysis with HireDesk 100% 3 hrs 0 days Mon 3/28/05 Mon 3/28/05

32 Select "Top 3" Vendors 100% 6 hrs 0 days Mon 5/2/05 Tue 5/3/05

54 Create Project Website Design 100% 24 hrs 0 days Wed 5/18/05 Mon 5/23/05

55 Create Project Website Content 100% 24 hrs 0 days Fri 5/6/05 Fri 5/13/05

16 Analyze Team Comments and Concerns from Meeting 100% 8 hrs 0 days Tue 3/22/05 Wed 3/23/05

58 Create Project Briefing Document 100% 4 hrs 0 days Wed 5/11/05 Thu 5/12/05

4 Review Client Collateral 20% 16 hrs 0 days Mon 3/7/05 Fri 3/18/05

98 Define Standard System Fields Needed 100% 8 hrs 0 days Wed 6/8/05 Thu 6/9/05

99 Define Customized Fields Needed 100% 8 hrs 0 days Thu 6/9/05 Fri 6/10/05

100 Define Field Names 100% 6 hrs 0 days Fri 6/10/05 Mon 6/13/05

101 Define Field Structure 100% 8 hrs 0 days Mon 6/13/05 Tue 6/14/05

102 Define Field Values 100% 8 hrs 0 days Tue 6/14/05 Wed 6/15/05

103 Add/Customize Fields in System 100% 8 hrs 0 days Wed 6/15/05 Wed 6/15/05

81 Create Project Newsletter Template 100% 24 hrs 0 days Mon 5/23/05 Thu 5/26/05

84 Proofread & Send Newsletter 100% 1.5 hrs 0 days Thu 6/16/05 Thu 6/16/05

62 Create Content 100% 3 hrs 0 days Wed 5/18/05 Wed 5/18/05

65 Create Content 100% 3 hrs 0 days Wed 6/15/05 Thu 6/16/05

68 Create Content 100% 3 hrs 0 days Thu 7/14/05 Fri 7/15/05

71 Create Content 100% 3 hrs 0 days Tue 8/9/05 Wed 8/10/05

134 Integration Active Directory with HRIS User Administration 100% 4 hrs 0 days Mon 5/16/05 Tue 5/17/05

238 Create Field Map of Existing HRIS Database 100% 16 hrs 0 days Wed 8/31/05 Fri 9/2/05

239 Create Field Map of New HRIS Database 100% 16 hrs 0 days Fri 9/2/05 Wed 9/7/05

240 Create Field Map Cross System Diagram 100% 8 hrs 0 days Thu 9/8/05 Fri 9/9/05

257 Second Day Support 100% 8 hrs 0 days Mon 10/3/05 Mon 10/3/05

281 With IT Dept 100% 4 hrs 0 days Mon 10/10/05 Mon 10/10/05

282 With HR Dept. 100% 3 hrs 0 days Mon 10/10/05 Mon 10/10/05

267 With IT Dept 100% 4 hrs 0 days Thu 6/30/05 Mon 7/4/05

268 With HR Dept. 100% 3 hrs 0 days Mon 7/4/05 Mon 7/4/05

258 Third Day Support 100% 8 hrs 0 days Mon 10/3/05 Tue 10/4/05

3 Review Client Website 20% 1.6 hrs 0 days Mon 3/7/05 Mon 3/7/05

21 Create List of Possible Systems 100% 16 hrs 0 days Tue 3/29/05 Wed 3/30/05

23 Review System Vendor's Websites 100% 40 hrs 0 days Wed 3/30/05 Thu 4/7/05

24 Create Features vs. Needs Document 100% 16 hrs 0 days Thu 4/7/05 Mon 4/11/05

27 Create "Demo Evaluation" Template 100% 5 hrs 0 days Mon 4/11/05 Tue 4/12/05

28 Hold 1st Round Demos with Possible System Vendors 100% 56 hrs 0 days Fri 4/15/05 Mon 4/25/05

29 Review "Demo Evaluations" 100% 16 hrs 0 days Wed 4/27/05 Fri 4/29/05

36 Conduct "Top 3" Demos 100% 18.42 hrs 0 days Wed 5/11/05 Mon 5/16/05

37 Review "Top 3 Demo Evaluations" 100% 8 hrs 0 days Tue 5/17/05 Wed 5/18/05

34 Create "Top 3 Demo Evaluation" Template 100% 0 hrs 0 days Mon 5/2/05 Mon 5/2/05

45 Define Communications Plan Objectives 100% 4 hrs 0 days Mon 5/2/05 Tue 5/3/05

93 Review HRIS Vendor Implementation Guide 75% 12 hrs 0 days Thu 5/26/05 Mon 5/30/05

94 Review HRIS Vendor Best Practices Guide 75% 12 hrs 0 days Mon 5/30/05 Tue 5/31/05

95 Review HRIS Vendor System Manual 75% 24 hrs 0 days Tue 5/31/05 Mon 6/6/05

97 Create Fields Document outlining all Fields Needed 100% 16 hrs 0 days Mon 6/6/05 Wed 6/8/05 114 Review what fields/criteria are needed to generate reports 100% 4 hrs 0 days Thu 6/16/05 Fri 6/17/05

117 Build Reports in system 25% 3.2 hrs 0 days Mon 6/20/05 Wed 6/22/05

133 Review Network Infrastructure 100% 8 hrs 0 days Tue 5/3/05 Thu 5/12/05

Who Does What as of Fri 3/25/05 BADM 318 - Group Project File

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"Christine Wheeler" continued

234 Fields 50% 8 hrs 0 days Mon 8/29/05 Tue 8/30/05

235 Data Security 50% 4 hrs 0 days Tue 8/30/05 Wed 8/31/05

236 Data Integrity 50% 8 hrs 0 days Mon 8/29/05 Tue 8/30/05

243 Get complete export of all Existing HRIS Database Information 50% 3 hrs 0 days Wed 9/7/05 Thu 9/8/05

254 Go-Live 100% 8 hrs 0 days Thu 9/29/05 Fri 9/30/05

256 First Day Support 100% 8 hrs 0 days Fri 9/30/05 Fri 9/30/05

2 Eleni Papavasiliou 466.15 hrs

45 Define Communications Plan Objectives 100% 4 hrs 0 days Mon 5/2/05 Wed 5/4/05

111 Create Report Document outling all reports 100% 8 hrs 0 days Mon 4/11/05 Tue 4/12/05

112 Review existing reports 100% 8 hrs 0 days Wed 4/13/05 Wed 4/13/05

113 Review requested reports 100% 16 hrs 0 days Wed 6/15/05 Thu 6/16/05

114 Review what fields/criteria are needed to generate reports 100% 4 hrs 0 days Fri 6/17/05 Mon 6/20/05 115 Define preferred delivery format for reports 100% 2 hrs 0 days Mon 6/20/05 Mon 6/20/05 116 Define preferred delivery dates for reports 100% 2 hrs 0 days Mon 6/20/05 Mon 6/20/05

117 Build Reports in system 100% 12.8 hrs 0 days Mon 6/20/05 Wed 6/22/05

3 Review Client Website 20% 1.6 hrs 0 days Mon 3/7/05 Mon 3/7/05

4 Review Client Collateral 20% 16 hrs 0 days Mon 3/7/05 Fri 3/18/05

15 Meet with Key Project Management Team Leaders 100% 6 hrs 0 days Mon 3/21/05 Tue 3/22/05 16 Analyze Team Comments and Concerns from Meeting 100% 8 hrs 0 days Tue 3/22/05 Wed 3/23/05

19 Review Needs Analysis with HireDesk 100% 3 hrs 0 days Mon 3/28/05 Mon 3/28/05

21 Create List of Possible Systems 100% 16 hrs 0 days Tue 3/29/05 Wed 3/30/05

23 Review System Vendor's Websites 100% 40 hrs 0 days Wed 3/30/05 Thu 4/7/05

24 Create Features vs. Needs Document 100% 16 hrs 0 days Thu 4/7/05 Mon 4/11/05

27 Create "Demo Evaluation" Template 100% 4.75 hrs 0 days Tue 4/12/05 Wed 4/13/05 28 Hold 1st Round Demos with Possible System Vendors 100% 56 hrs 0 days Fri 4/15/05 Mon 4/25/05

29 Review "Demo Evaluations" 100% 16 hrs 0 days Wed 4/27/05 Fri 4/29/05

32 Select "Top 3" Vendors 100% 15 hrs 0 days Mon 5/2/05 Wed 5/4/05

36 Conduct "Top 3" Demos 100% 16 hrs 0 days Wed 5/11/05 Thu 5/12/05

37 Review "Top 3 Demo Evaluations" 100% 8 hrs 0 days Mon 5/16/05 Tue 5/17/05

34 Create "Top 3 Demo Evaluation" Template 100% 8 hrs 0 days Wed 5/4/05 Thu 5/5/05

48 Define Audience 100% 2 hrs 0 days Fri 5/6/05 Fri 5/6/05

49 Define Message 100% 4 hrs 0 days Fri 5/6/05 Fri 5/6/05

93 Review HRIS Vendor Implementation Guide 75% 12 hrs 0 days Thu 5/26/05 Mon 5/30/05

94 Review HRIS Vendor Best Practices Guide 75% 12 hrs 0 days Mon 5/30/05 Tue 5/31/05

95 Review HRIS Vendor System Manual 75% 24 hrs 0 days Tue 5/31/05 Mon 6/6/05

97 Create Fields Document outlining all Fields Needed 100% 16 hrs 0 days Mon 6/6/05 Wed 6/8/05

98 Define Standard System Fields Needed 100% 8 hrs 0 days Wed 6/8/05 Thu 6/9/05

99 Define Customized Fields Needed 100% 8 hrs 0 days Thu 6/9/05 Fri 6/10/05

100 Define Field Names 100% 6 hrs 0 days Fri 6/10/05 Mon 6/13/05

101 Define Field Structure 100% 8 hrs 0 days Mon 6/13/05 Tue 6/14/05

102 Define Field Values 100% 8 hrs 0 days Tue 6/14/05 Wed 6/15/05

103 Add/Customize Fields in System 100% 8 hrs 0 days Thu 6/16/05 Fri 6/17/05

133 Review Network Infrastructure 100% 8 hrs 0 days Thu 5/5/05 Fri 5/6/05

134 Integration Active Directory with HRIS User Administration 100% 4 hrs 0 days Thu 5/12/05 Fri 5/13/05

142 Hold Meeting #1 100% 2 hrs 0 days Tue 6/28/05 Tue 6/28/05

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"Eleni Papavasiliou" continued

152 Hold Meeting #6 100% 3 hrs 0 days Fri 7/8/05 Mon 7/11/05

156 Hold Meeting #8 100% 3 hrs 0 days Thu 7/14/05 Thu 7/14/05

254 Go-Live 100% 8 hrs 0 days Thu 9/29/05 Fri 9/30/05

256 First Day Support 100% 8 hrs 0 days Fri 9/30/05 Fri 9/30/05

257 Second Day Support 100% 8 hrs 0 days Mon 10/3/05 Mon 10/3/05

258 Third Day Support 100% 8 hrs 0 days Mon 10/3/05 Tue 10/4/05

3 Michelle Lam 958.87 hrs

33 Notify "Top 3" Vendors of their acceptance 100% 1.5 hrs 0 days Fri 5/6/05 Fri 5/6/05

35 Schedule "Top 3" Demos 100% 1.5 hrs 0 days Fri 5/6/05 Mon 5/9/05

41 Review outstanding concerns/questions with HireDesk 100% 4 hrs 0 days Thu 5/19/05 Fri 5/20/05

42 Enter into pricing and contract negotiations with selected vendor 100% 32 hrs 0 days Fri 5/20/05 Wed 5/25/05

43 Sign Contract(s) with selected vendor 100% 1.5 hrs 0 days Wed 5/25/05 Thu 5/26/05

137 Create System Testing Committee Mandate 100% 2 hrs 0 days Fri 6/24/05 Fri 6/24/05

138 Create System Testing Committee Processes 100% 8 hrs 0 days Fri 6/24/05 Mon 6/27/05

139 Create System Testing Plan 100% 8 hrs 0 days Mon 6/27/05 Tue 6/28/05

158 Summarize System Testing Committee Comments to Training 100% 8 hrs 0 days Thu 7/14/05 Tue 7/26/05

166 Create Training Manual Document Template 100% 8 hrs 0 days Thu 7/14/05 Fri 7/15/05

167 Create Training Manual Style Sheet 100% 8 hrs 0 days Fri 8/5/05 Mon 8/8/05

171 What is HireDesk HRIS? 50% 1 hr 0 days Wed 8/10/05 Thu 8/11/05

172 Frequent Use Case Scenarios 50% 0 hrs 0 days Thu 8/11/05 Thu 8/11/05

177 What is HireDesk HRIS? 50% 4 hrs 0 days Tue 8/9/05 Wed 8/10/05

178 How do I? 50% 1 hr 0 days Wed 8/10/05 Wed 8/10/05

180 Frequent Use Case Scenarios 50% 0 hrs 0 days Fri 8/12/05 Fri 8/12/05

181 Frequently Asked Questions 50% 0 hrs 0 days Mon 8/15/05 Mon 8/15/05

179 HireDesk HR Processes 50% 0 hrs 0 days Thu 8/11/05 Thu 8/11/05

83 Create Content for Newsletter 100% 4 hrs 0 days Mon 6/6/05 Tue 6/7/05

86 Create Content for Newsletter 100% 4 hrs 0 days Wed 6/29/05 Thu 6/30/05

89 Create Content for Newsletter 100% 4 hrs 0 days Thu 6/30/05 Thu 6/30/05

63 Proofread & Send 100% 1 hr 0 days Wed 5/18/05 Wed 5/18/05

66 Proofread & Send 100% 1 hr 0 days Thu 6/16/05 Thu 6/16/05

69 Proofread & Send 100% 1 hr 0 days Tue 8/9/05 Tue 8/9/05

72 Proofread & Send 100% 1 hr 0 days Wed 8/10/05 Thu 8/11/05

152 Hold Meeting #6 100% 3 hrs 0 days Fri 7/8/05 Mon 7/11/05

146 Hold Meeting #3 100% 2 hrs 0 days Mon 7/4/05 Mon 7/4/05

144 Hold Meeting #2 100% 2 hrs 0 days Wed 6/29/05 Wed 6/29/05

190 Session #1 50% 6 hrs 0 days Tue 7/26/05 Wed 7/27/05

191 Session #2 50% 6 hrs 0 days Thu 7/28/05 Tue 8/2/05

194 Session #2 50% 4 hrs 0 days Tue 8/2/05 Thu 8/4/05

193 Session #1 50% 4 hrs 0 days Thu 7/28/05 Fri 7/29/05

196 Update with Session 1 Content 100% 1 hr 0 days Fri 8/5/05 Fri 8/5/05

197 Update with Session 2 Content 100% 1 hr 0 days Tue 8/9/05 Tue 8/9/05

202 Training Session #2 50% 1 hr 0 days Thu 8/25/05 Fri 8/26/05

208 Session #1 50% 6 hrs 0 days Tue 7/26/05 Wed 7/27/05

211 Session #4 50% 6 hrs 0 days Tue 8/2/05 Thu 8/4/05

HIREDESK HRIS IMPLEMENTATION

HIREDESK HRIS

IMPLEMENTATION

A PROJECT PLAN FOR HIREDESK’S HRIS

IMPLEMENTATION

HIREDESK HRIS IMPLEMENTATION

TABLE OF CONTENTS

EXECUTIVE SUMMARY

PROJECT DESCRIPTION

PROJECT SCOPE DEFINITION

PROJECT STRATEGIC IMPORTANCE & PRIORITY

PROJECT GOALS & OBJECTIVES

PROJECT TEAM & RESOURCES

PROJECT RISKS, CONSTRAINTS & MITIGATION PLANS

•

•

PROJECT DELIVERABLES & PRIORITIES

PROJECT BUDGET

ADDITIONAL RECOMMENDATIONS

PROJECT PLAN