ADMINISTRATIVE PROCEDURE

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ADMINISTRATIVE PROCEDURE

D1:2A Safety and Security – Occupational Health and Safety Annual Inspection Page 1 of 2 ______________________________________________________________________________

November 2012 Review by H & S – 2010

Amended by Exec Council November 2012

Annual School Inspection Protocol

 Worker members of the Joint Health & Safety Committee are assigned work sites to inspect.

 The Member, in conjunction with the Site Manager, select a date for the inspection.

 The inspection is carried out by the member, the Site Manager, and if possible, the Site Representative.

 One copy of the inspection report will be forwarded to the Site Manager upon completion. A copy of the report shall be posted on the Health & Safety Bulletin Board and a copy is to be filled in the office. The Site Manager shall respond to the recommendations in the inspection report within 21 calendar days and a copy of this response shall be given to the member who carried out the inspection as well as the Site Representative. This reply is to include an action plan, intended completion date and the name of the person or department to whom the item was assigned (work order numbers should be included if issued). A copy of the

response shall be posted on the bulletin board.

 Should the Site Representative deem it necessary, the member who inspected the site may be called to revisit the site to ensure that corrective measures are taken. The time for this revisit shall be made in conjunction with the Site Manager.

 Any outstanding deficiencies noted in the revisit shall be identified in an additional inspection report. Copies of the report shall be sent to the co-chairs of the Joint Health & Safety Committee. The Site Manager shall respond to the report from the revisit in the same manner as the initial report.

 Failure to respond to an initial report or a report from a revisit will initiate a follow-up memo from the member who wrote the report to the Site Manager advising them that they have not responded with 21 days stipulated by law, and that they have seven calendar days in which to do so.

 A copy of this memo shall be sent to the appropriate supervisor.

 In a situation where dangerous circumstances exist the member shall shut down or close the unsafe area and advise the co-chairs as well as the Manager of Plant & Maintenance.

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ADMINISTRATIVE PROCEDURE

D1:2A Safety and Security – Occupational Health and Safety Annual Inspection Page 2 of 2 ______________________________________________________________________________

November 2012 Review by H & S – 2010

Amended by Exec Council November 2012

 The co-chairs will examine the unsafe area and either determine that it is safe or ensure that the deficiencies are correct before any workers return to the area.

 The co-chairs must be completely satisfied that the area is safe before they rescind a work stoppage order.

 In the event that the co-chairs do not agree on the safety of the area, the Ministry of Labour will be brought in and their decision shall be final.

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[Type text]

Rev. Sept 2012

WORKPLACE INSPECTION RECORDING FORM

INSPECTION LOCATION(S):

TIME OF INSPECTION & DATE OF INSPECTION: DEPARTMENTS/AREAS COVERED:

ITEM

(Location of Item) Comments

REPEAT ITEM YES / NO

ITEM

(Location of Item) Comments

REPEAT ITEM YES / NO

Copy of last yes Lockdown (1 fall /1 spring)

Inspection no Fire plan (up-to-date)

First aid kit yes Emergency preparedness plan

no Asbestos management program

MSDS binder yes Fire drill (3 fall/3 spring)

(updated) no Custodial Manual Review

Stretcher yes

no Fire extinguishers

H&S bulletin board (content) Flushing water system

H&S and Workplace Viol. Policy Generator

Members of JH&SC committee Hydro inspection

Names of site reps

Minutes of last meeting Lockout/tagout kits

Form 82 (1,2,3,4,) Play structures

Critical injury info Sanding/salting

OH&S act poster (What’s in it …) Sprinklers

WHMIS symbols Outstanding work orders yes

Consumer symbols If yes, attach list no

Recent monthly inspection First aiders yes

OHS Act (green book) Certificates posted no

Health &Safety at Work Poster (updated every 3 years) Valid – Name and Date

Whmis pocket guide Emergency evacuation

Floor plan Kit visual ok inspection (tag)

SITE MANAGER: SITE REPRESENTATIVE:

HAZARD CLASSES INSPECTED BY:

* A

MAJOR HAZARD (fatal or critical injury - places life in jeopardy; produces unconsciousness; results in a substantial loss of blood; involves the fracture of a leg or arm, but not a finger or toe; involves the amputation of a leg, arm, hand or foot, but not a finger or toe; consists of burns to a major portion of the body; or causes the loss of sight in an eye)

a) no guard on powered machinery to prevent access to internal moving parts. b) failure to lockout equipment when doing maintenance service work on powered equipment

c) clearing a paper jam in a shredder when shredder is plugged in

B MODERATE HAZARD (serious injury or illness that results in temporary disability)

a) slippery conditions b) unusually high noise levels c) a broken tread at the bottom of the stairs or loose banister

C MINOR HAZARD (minor injury)

a) clutter in an aisle b) burnt light in the receiving area c) carpenter observed handling rough lumber without gloves

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WORKPLACE INSPECTION RECORDING FORM

INSPECTION LOCATION(S):

TIME OF INSPECTION & DATE OF INSPECTION: DEPARTMENTS/AREAS COVERED

:

ITEM (Location of Item)

HAZARD(S) OBSERVED (indicate if item is complete or out of

date or not available)

*HAZARD CLASS. REPEAT ITEM YES / NO RECOMMENDED

ACTION ACTION TAKEN DATE

SITE MANAGER: SITE REPRESENTATIVE:

COPIES TO: (FOR ACTION)

Health and Safety Co-ordinator INSPECTED BY:

Health and Safety Site Rep. Facility/Site Manager

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[Type text]

WORKPLACE INSPECTION RECORDING FORM

INSPECTION LOCATION(S):

TIME OF INSPECTION & DATE OF INSPECTION: DEPARTMENTS/AREAS COVERED:

ITEM (Location of Item)

HAZARD(S) OBSERVED (indicate if item is complete or out of

date or not available)

*HAZARD CLASS. REPEAT ITEM YES / NO RECOMMENDED ACTION ACTION TAKEN DATE

SITE MANAGER: SITE REPRESENTATIVE:

COPIES TO: (FOR ACTION)

Health and Safety Co-ordinator Health and Safety Site Rep.

Facility/Site Manager

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WORKPLACE INSPECTION RECORDING FORM

INSPECTION LOCATION(S):

TIME OF INSPECTION & DATE OF INSPECTION: DEPARTMENTS/AREAS COVERED:

INSPECTION LOCATION(S):

TIME OF INSPECTION & DATE OF INSPECTION: DEPARTMENTS/AREAS COVERED:

HAZARD(S) OBSERVED (indicate if item is complete or out

of date or not available)

*HAZARD CLASS. REPEAT ITEM YES / NO RECOMMENDED ACTION ACTION TAKEN DATE

SITE MANAGER: SITE REPRESENTATIVE:

COPIES TO : (FOR ACTION)

Health and Safety Co-ordinator INSPECTED BY:

Health and Safety Site Rep. Facility/Site Manager

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