My MAA Codes: Teachers
Code 1: Direct 1‐1 Student Services
School Related Activities
Educational Activities
• Classroom instruction (including lesson planning) • Supervision of children (playground, lunchroom,
breaks)
• Testing/correcting papers/report cards • Monitoring academic performance
• Attending IEP and completing the meeting process,
obtaining signatures as well as all educational or academic discussions.
• Participating in or presenting training related to
curriculum or instruction
• Compiling, preparing, and reviewing reports on textbooks
or attendance
• Evaluating curriculum and instructional services, policies
and procedures
• Reviewing educational records
*Include all time devoted to paperwork, clerical activities, and staff travel necessary to perform this activity.
Code 4: Initial efforts getting individuals to Medi‐Cal (Health) Services
*Remember, any service that can be covered by Medi‐Cal in the private sector is a Medi‐Cal service, including those provided in the school setting.
*Include all time devoted to paperwork, clerical activities, and staff travel necessary to perform this activity including initiating and responding to e‐mail and voicemail.
*These activities must be a normal part of your job duties and not performed only during the time survey weeks.
Outreach
Referral
• Informs and links eligible or potentially eligible
individuals to Medi‐Cal programs and services
• Assists in accessing these programs • Examples of Medi‐Cal services:
o Medi‐Cal/Healthy Families Program
o CHDP Program
o Clinics & Hospitals
o Resource guides that list Doctors, Dentists, etc.
o Substance Abuse Services
o Camp & Sports physicals (Medically Necessary Interperiodic Health Assessments – MNIHA)
o Family Planning
o EPSDT Program
o Pre‐natal and Well Baby Care
o Family Planning health education outreach program or campaign (specific to Medi‐Cal services)
o PACT – Family Planning, Access, Care and Treatment Program (family planning
reproductive health clinical services program)
o Outreach trainings that improve delivery of Medi‐Cal services
• Directly referring individuals to Medi‐Cal (health)
providers
o These referrals have substance behind them and are not for routine first aid or other general health care issues
• Examples of Medi‐Cal providers (either within the
school system or outside):
o Psychologists/Counselors
o Speech Therapists, Audiologists
o Nurse, Health Clerks/Assistants
o OT’s and PT’s
o Doctors, Surgeons, Internists
o Dentists, Orthodontists
o Personal Care Service Providers
o Pharmacies, Pharmacists
o Social Workers with appropriate credentials/licenses
• Referrals are based on each new referral to a provider
not to an individual being referred:
o A student receiving mental health counseling services and then being referred to a speech therapist would be a new referral
o It is based on each new service
• Referrals can be direct (1‐1 referral), indirect
(1‐1‐1), verbal or written, formal
or informal as well as individual or group efforts (SST meetings, IEP meetings) and it is not necessary to know the outcome/results of the referral for it to be code 4.
My MAA Codes: Teachers
Questions to ask in order to capture all of your MAA time
Did I make an initial referral of a student to receive any health services such as speech therapy, mental health counseling, occupational therapy, school nursing, medical or dental services?
Did I make an initial referral of a student to any other type of (Medi‐Cal) health provider for other (Medi‐Cal) health services? Did I participate in or coordinate outreach trainings to improve the delivery of Medi‐Cal services?
Did I consult with any other staff members regarding a student's initial health or mental health referral?
Did I refer a student to a health care provider for a sport related physical, Pre Natal/Well babies, Family Planning, Access, Care & Treatment (PACT) program or to a substance abuse program?
Did I attend or participate in any school meetings, such as SST, IEP or SARB, where an initial health or mental health referral was made?
Did I provide any written/oral/ formal or informal Medi‐Cal outreach information to parents or the school community about the Medi‐Cal Program or Medi‐Cal covered health services?
Code 4 Examples of Good Samples
1. I referred a student to a speech therapist for an initial speech evaluation.
2. I made an initial referral of a student to the school nurse for a non‐mandated vision examination.
3. I made an initial referral of a student to the school nurse for a physical examination due to a severe injury. 4. I referred a student to a school psychologist for an initial mental health evaluation.
5. I referred a student for initial mental health evaluation/services.
6. I made an initial referral of a student to the mental health counselor for a mental health evaluation and possible Medi‐Cal covered mental health counseling services.
7. I referred my high school student to a Medi‐Cal family planning clinic. 8. I made an initial referral for a student to the dietician for a health evaluation. 9. I referred a student to an internist for an initial sport related physical.
10. I made an initial referral of a student to a Medi‐Cal covered substance abuse for program for drug and immediate drug and alcohol counseling services.
11. I made an initial referral of a student to an eye doctor for a severe eye injury.
12. I made an initial referral of a student to a dentist for a non‐mandated dental evaluation.
13. I referred a student with a severe injury to a medical clinic for an initial evaluation and possible Medi‐Cal referral. 14. I assisted another staff member with a Medi‐Cal referral of a student to the nurse for an evaluation of physical health
concerns.
15. I contacted a teenager about the availability of initial prenatal and well‐baby care health care services.
16. I made an initial referral of a student/family to information about the Medi‐Cal/Healthy Families program and how to access services.
17. I attended a meeting where new speech therapy services were added to a student’s plan.
18. I attended a meeting where new mental health counseling services were added to a student’s plan.
19. During an IEP meeting, I made an initial referral of a student to the school psychologist for mental health concerns and an initial mental health evaluation.
20. During an IEP meeting, we made an initial referral of a student to the Occupational Therapist for a full health evaluation and possible OT services.
21. During a SST meeting, I made an initial referral of a family to the doctor for health concerns and a possible Medi‐Cal referral for assistance.
22. I participated in Medi‐Cal outreach trainings to help schools improve the delivery of Medi‐Cal covered services. 23. I provided information to a family of the California Children’s Services (CCS) to access Medi‐Cal.
24. I distributed local Medi‐Cal resources and services available during a parent conference to assist them with medical needs.
25. I copied and distributed Medi‐Cal outreach information for a health unit, which included contact information on all the Medi‐Cal providers in our area.
26. I distributed information about the Medi‐Cal/Healthy Families program during a back‐to‐school night or during
parent teacher conferences.
27. I distributed information about where to find Medi‐Cal providers, including contact information in our area, for a family during a parent conference.
My MAA Codes: Teachers
Code 4 Examples of Good Samples continued
28. I read a bulletin to the students, which included Medi‐Cal resources and services and how to access them in our community.
29. I distributed initial local Medi‐Cal resource information about medical services available to students and families. 30. During a parent conference, I provided initial information on how to access Medi‐Cal and other health resources in
our area.
Note: The Examples of Good Samples sections are designed to provide you with "examples" of samples that are written in a way that would be acceptable for the respective MAA codes. Please DO NOT COPY these samples word for word for use on your MAA time survey form. Your samples should be in your words and NOT an exact replication of the "examples" provided within this document.
Code 8: Managing known health issues, concerns and services (student specific)
Ongoing Referrals
Coordination and Monitoring
• Follow‐up to any referral made for health services o Steps taken to make sure that referral process is
being met:
• Includes additional paperwork or information • Includes follow‐up phone calls or emails • Includes follow‐up meetings such as:
a. Follow‐up to initial SST’s b. Annual IEP meetings c. Parent conferences
o Providing follow‐up contact to ensure that a child has received the prescribed medical/dental/mental health service
o Coordinating the completion of the prescribed services, termination of services and the referral of the child to other Medi‐Cal service providers as may be required to provide continuity of care
o Follow‐up to any health outreach that was provided
• Follow‐up to an initial referral made from a mandated
service
o Steps taken to make sure that you are outside of the mandated services:
• The mandated service must be administered first
and completed
• The first referral from the mandated service must
have already been made
• Any and all subsequent referrals made after this
point are reimbursable through code 8
Please also use this code for managing health concerns of your students, including coordinating with case managers when dealing with mental health/physical health/dental health/and substance abuse issues.
• Assisting case managers (special education teachers,
nurses, counselors, etc) by:
o Preparing reports in preparation of a referral
o Gathering materials related to a health issue in preparation of a referral
• Coordinating health services or needs of students: o IEP meetings, SST meetings, parent conferences, or
any other meetings that deal with ongoing Medi‐Cal (health) covered services or needs of students. Only the parts of the meeting that deal with Medi‐Cal (health) services including discussions,
implementation, monitoring and coordination. (See code 1 IEP activities to distinguish between these two codes).
• 504 plans and meetings are not reimbursable
activities through MAA
o Meetings or conversations with health providers (psychologists, counselors, nurse, etc.) that coordinate the health needs of students
o Coordinating the Medi‐Cal (health) services of students as prescribed in their IEP
• Monitoring health concerns of students in coordination
with health providers (can include special education teachers and administrators as case managers of the services in the IEP):
o Mental health service plans (behavior plans) with counselors or psychologists
o Mental health counseling needs with counselors
o Managed care plans (health plans) with nurses or health aides
o Speech services with speech therapist
o Treatment plans with OT/PT
o On task ADD behaviors with special education teacher as case manager
My MAA Codes: Teachers
o Autistic behaviors with speech therapist
o Noted reactions or side effects with school nurse on medial issues of students
o Non‐mandated vision and hearing concerns with school nurse
*Include all time devoted to paperwork, training, clerical activities, or staff travel necessary to perform these activities, including initiating and responding to e‐mail and voicemail.
*These activities must be a normal part of your job duties and not performed only during time survey weeks.
Questions to ask in order to capture all of your MAA time
Did I follow‐up on a student's ongoing medical health, mental health, substance abuse, speech therapy, occupational therapy, dental or school nursing services with a Medi‐Cal health or mental health provider?
Did I gather any information that may be required in advance of a referral?
Did I provide any follow up contact to ensure that a child received their Medi‐Cal/Mental Health services?
Did I coordinate or monitor ongoing medical health, mental health, substance abuse, speech therapy, occupational therapy, dental or school nursing services?
Did I follow‐up on any referrals made to direct health care or mental health care practitioners?
Did I participate in the coordination of any ongoing health services including, but not limited to, medical health, mental health, substance abuse, speech therapy, occupational therapy, dental or school nursing, which were discussed during (SST, IEP, or SARB) or other school meetings?
Did I arrange or schedule any Medi‐Cal covered CHDP screens, interperiodic screens, non‐mandated immunization or sports physicals that do not include the mandated health services (See My MAA Tips)?
Code 8 Examples of Good Samples
1. I monitored a student’s mental health service plan in coordination with the school psychologist to ensure the effectiveness of their Medi‐Cal covered mental health services.
2. I monitored the health services of a student in coordination with the nurse to ensure the effectiveness of the individualized health care plan.
3. I monitored the emotional mental health needs of a student in coordination with the special education teacher as the case manager of the Medi‐Cal services received in the IEP.
4. I monitored the mental health counseling needs of a student in coordination with the mental health counselor to
help maintain the effectiveness of the Medi‐Cal covered mental health services.
5. I monitored the Medi‐Cal related speech needs of a student in coordination with the speech therapist to help achieve a carryover of the speech plan into the classroom.
6. I monitored the Medi‐Cal related hearing concerns of a student in coordination with the nurse to help maintain the effectiveness of the student’s hearing aids.
7. I monitored the noted side effects of a student’s medical condition in coordination with their physician and school nurse.
8. I monitored the Medi‐Cal related vision concerns of a student in coordination with the school nurse to maintain the effectiveness of the student’s vision services.
9. I monitored the reactions of a diabetic student in coordination with school nurse and to collaborate care with the physician.
10. I monitored the mental health concerns of a student in coordination with the administrator and followed up on the
student’s counseling services.
11. During a SST meeting, I followed up on student’s Medi‐Cal related health services with the school nurse and speech therapist.
12. I attended an IEP meeting where health/speech/mental health services were discussed with the parents, speech
therapist, nurse, and school psychologist.
13. During an IEP meeting, I coordinated a student’s mental health services in coordination with the mental health counselor.
My MAA Codes: Teachers
Code 8 Examples of Good Samples continued
14. During an IEP meeting, I coordinated a student’s Medi‐Cal covered speech and health services with the parents,
speech therapist and school nurse.
15. I followed up on a student’s Medi‐Cal related health services during an IEP meting with the school psychologist, school nurse and speech therapist.
16. I followed up with the school psychologist about the mental health services for a student.
17. I followed up with our SRO to coordinate the mental health service plan for a student put in place by the mental health counselor to help maintain consistency of the services being delivered through the IEP.
18. I followed up with Campus Security on the mental health service plan for a student and included the mental health
counselor to ensure that he plan is effectively meeting the student’s mental health needs.
19. I worked in consultation with the speech therapist about the Medi‐Cal covered speech services for a student to help achieve a carryover of good speech habits into the classroom.
20. I followed up on the health services of a student with the nurse and parents during a conference about the individualized health care plan of a student to ensure the effectiveness of the care and treatment.
21. I followed up on the health issues and concerns of a student receiving speech services in coordination with the speech therapist to help maintain the speech plan as prescribed in the IEP.
22. I followed up with the dietician on the referral made for a complete health evaluation for a student.
23. I followed up with probation about the ongoing Medi‐Cal covered mental health counseling services for a student in
coordination with the County Mental Health Department.
24. I followed up with a teen to help coordinate the mental health services being delivered for grief counseling to ensure that the services are adequately meeting the student’s mental health needs.
25. I followed up with a pregnant teen on her pre‐natal and well baby care services she is receiving through Medi‐Cal. 26. I gathered medical materials necessary for the referral made to a physician for a health evaluation for a student. 27. I gathered mental health materials necessary for the referral made to Mental Health for a mental health evaluation
for a student.
28. I collaborated with the speech therapist, behaviorist and school nurse about the ongoing mental health needs of a student.
29. I met with the nurse to follow up on the health services being delivered to a student.
30. I met with the school psychologist and special education teacher to discuss a student’s mental health progress. 31. A group met to review a student’s speech therapy for the year.
32. A group met to review a student’s mental health counseling services for the year.
33. I consulted with the mental health counselor and followed up on the mental health services being provided to a student.
34. I spoke with a parent to coordinate health information requested by the physician to provide Medi‐Cal health services to a student.
35. I spoke with a parent regarding changes the physician made with the diabetic care plan of a student and coordinated this information with the school nurse and other staff members.
36. I discussed concerns on behalf of a parent regarding the noted side effects from student’s medical condition with the physician.
37. I assisted a student in medical crisis to maintain access to Medi‐Cal programs and services. 38. I assisted a family in crisis to maintain access to Medi‐Cal programs and services.
Note: The Examples of Good Samples sections are designed to provide you with "examples" of samples that are written in a way that would be acceptable for the respective MAA codes. Please DO NOT COPY these samples word for word for use on your MAA time survey form. Your samples should be in your words and NOT an exact replication of the "examples" provided within this document.
My MAA Codes: Teachers
Code 12: Activities that deal with the arrangement and actual translation
Arranging or Scheduling for Translation Services
Providing Translation Services
• Translation can be oral and written, including sign
language
• Translation needs to be for Medi‐Cal (health) services • Translator must be paid
• Requires that three parties be present • Document could be the third party
• If you translate for yourself it is communication not
translation
*Include all time devoted to paperwork, training, clerical activities, or staff travel necessary to perform these activities, including initiating and responding to e‐mail and voicemail.
*These activities must be a normal part of your job duties and not performed only during time survey weeks.
Questions to ask in order to capture all of your MAA time
Did I arrange for any translation services regarding health or mental health issues covered by Medi‐Cal? Did I provide any translation services for any health or mental health services provider covered by Medi‐Cal?
Code 12 Examples of Good Samples
1. I arranged for a translator to work with the school nurse to call a parent and discuss the Medi‐Cal health services being provided to their child.
2. I arranged for a translator to inform a parent about the referral I made for Medi‐Cal covered speech services. 3. I arranged for a translator during a parent conference to discuss a student’s progress in mental health counseling. 4. I helped arrange a translator for the nurse during parent conferences to discuss a student’s health issues and
concerns and how they relate to the Medi‐Cal covered health services. 5. I translated for the nurse and school psychologist to help with an assessment.
6. During an IEP meeting, I provided translation to inform non‐English speaking parents about a referral made for
mental health counseling.
Note: The Examples of Good Samples sections are designed to provide you with "examples" of samples that are written in a way that would be acceptable for the respective MAA codes. Please DO NOT COPY these samples word for word for use on your MAA time survey form. Your samples should be in your words and NOT an exact replication of the "examples" provided within this document.
Code 16: Other activities related to duties that could be replicated at any job site
Paid
Time Off/MAA form completion
General Administrative Duties
• Sick leave • Maternity leave • Jury duty
• Personal necessity
• Time spent filling out MAA forms online
• Time spent reading materials to help fill out MAA
forms
• The purpose of this code is to capture administrative
duties that are more specific to general
administrative/clerical activities related to facilities, district functions, and operations. Include here:
o General supervision of staff or facilities, including staff performance reviews
o Reviewing non‐instructional school policies, procedures, or rules
o Attending or facilitating school or unit staff meetings, board meetings, negotiations, or required in‐service trainings and events
o Completing personal mileage and expense claims
*Include all time devoted to paperwork, clerical activities, training, or staff travel necessary to perform these activities, including initiating and responding to e‐mail and voicemail.
My MAA Codes: Teachers
Questions to ask yourself in order to capture all of your MAA time
Did I complete my MAA time survey form?
Did I ask questions to assist me in completing my MAA time survey form?
Did I review training materials for the purpose of assisting with the completion of my MAA time survey form? Did I take any paid time off today such as vacation, sick leave, jury duty and/or disability?
Did I supervise staff or complete staff performance and/or evaluations reviews today? Did I complete personal mileage, professional development and/or expense claims? Did I prepare for or attend a board meeting?
Did I review school policies, procedures or rules?
Did I coordinate, participate in or present training necessary to clarify site and district policy, procedures or issues related to employees?
Did I attend a required in‐service training or event that was not related to curriculum, instruction or students?
Did I review any technical literature and/or research articles related to general operations that may have included fiscal, legal or administrative issues?
Code 16 Examples of Good Samples
1. I completed my MAA time survey form.
2. I reviewed training materials to help fill out my MAA time survey form. 3. I was off due to paid sick leave.
4. I was off due to jury duty.
5. I was off all week for paid maternity leave.
6. I supervised a student teacher, including performance reviews.
7. During a staff meeting, we reviewed school policies, procedures, and rules. 8. I attended a board meeting to gain knowledge in district procedures. 9. I participated in union negotiations all day.
10. During MAA week, I was away from the school campus at a non‐educational conference.
11. I met with my supervisor to go over my evaluation and performance reviews.
Note: The Examples of Good Samples sections are designed to provide you with "examples" of samples that are written in a way that would be acceptable for the respective MAA codes. Please DO NOT COPY these samples word for word for use on your MAA time survey form. Your samples should be in your words and NOT an exact replication of the "examples" provided within this document.
