Adopting Management Systems

(1)

Adopting Management Systems

Prasad Modak

Environmental Management Centre

AIT Consulting, Asian Institute of Technology 28-29 August 2014

(2)

Business, Environment and Sustainability Driving Forces on Organizations, today..

Stricter EHS laws and regulations Financial Institutions

requirements

Increasing Judiciary / public pressures Resource Crunch

Market and Supply Chain requirements / Competition

Environmental Management Centre 2

(3)

Regulatory Compliance

Businesses need consent /permits to establish and to operate

Environmental Approvals and Implementation of Environmental and Social Management Plans

Workers – Safety, Social Accountability

Monitoring and reporting as conditions

Evidence of consistency and continual improvement Forest Clearance, Wildlife clearance

(4)

Voluntary Initiatives

Corporate Social Responsibility

Corporate Environmental Accounting &

Reporting – Carbon Disclosure, Water Foot printing

Environmental, Health and Safety Management Systems

Codes of conduct – Social, Ethical

(5)

Ad-hoc responses often do not work

 Reactive

 Not encompassing

 Not integrated

 No assurance for continual improvement

 Not cost-effective

 Don’t lead to organizational improvement, establishing a brand

(6)

What is needed is an approach that is proactive, participatory, documented and peered that can improve and sustain the business’s overall functioning or system as a whole

(7)

 Set of standards which specify

requirements and provide guidance to organizations (including businesses) on good management practices.

 Most common of management system standards in EHS arena:

– ISO 9000 standards: Quality Management System – ISO 14000: Environmental Management System – SA 8000: Global Social Accountability standard for

decent working conditions

– OHSAS 18000: Occupational Health and Safety standards

What are “Management Systems”?

(8)

The Objectives of EMS and OHSAS

 To provide a framework for an overall strategic approach to an organization's environmental (and H&S) policy, plans and actions.

 To help an organization of any size or type to control the impact of its activities, products and services on the

environment and people

 To enable a structured approach to setting Quality & EHS objectives and targets, to achieving them and to

demonstrating that they have been achieved.

(9)

Defining Environmental Aspects and Impacts

Environmental Management Centre

An Environmental Aspect…

an "element of an organization's

activities, products or services that can interact with the environment”

An Environmental Impact…

”...any change to the environment,

whether adverse or beneficial, wholly or partially resulting from an

organization's activities, products or services."

Activities

Impacts Aspects

Environment

ORGAN IZATIO N

29

(10)

Properties of Environmental Aspects and Impacts

Environmental Management Centre S5:30

Activity 1

Aspect 1 Aspect 2 Aspect 3

Impact 1 Impacts

Impact 2

Aspects are neutral

Impacts may be negative or positive

Aspects

(11)

Power Consumption

Water consumption

Resource Depletion

Water , soil pollution

ASPECTS IMPACTS

ACTIVITY

Paper, plastic packaging of clothes

LAUNDRY

EXAMPLE

Solid waste Disposal Resource Depletion

Use of chemicals Health impact from emissions / odours / fumes

31

(12)

Example - Construction and Environmental Impacts

 The Activities lead to Environmental Aspects

– Consumption of resources – Degradation of resources – Releases to water

– Emission to air – Releases to land – Use of energy

– Waste & by-products – …

Aspect:

Discharges to stream

Impact:

Degradation of aquatic habitat

Aspect: Use of waste for road

surfacing

Impact:

Conservation of resources Aspect: Spills

and leaks Impact: Soil and groundwater contamination

(13)

Environmental Aspects

• Energy Consumption

• Water Consumption

• Chemical Consumption

• Consumables consumption

• Supplies

• Air Emissions

• Toxic emissions

• Waste Water Discharge

• Release to water

• Hazardous waste generation

• Non-hazardous solid waste generation

• Rubbish / Garbage generation

• Energy emitted – noise, vibration, heat

• Off Spec Products

• Land Use

(14)

ASPECTS IMPACTS

ACTIVITY

EXAMPLE

ADMINISTRAT ION

Paper, supplies consumption

Use of inks, carbon, solvents

Electricity consumption

Solid waste Disposal

Resource depletion Toxic waste Disposal / Health Impacts

32

(15)

Aspects linked to Interested Parties

• Employees

• Government regulators, inspectors

• Investors & insurance companies

• Customers & consumers

• Suppliers

• NGO’s, environmental groups, media

• Local community

35 Environmental Management Centre

(16)

What Aspects are Significant ?

• Aspects that

– Results from a direct release of regulated toxic or persistent substances

– Results from Poor Management of Resources, Raw Materials or Wastes

– Cause Capital or Revenue Expenditure; which could be avoided.

– Currently cause the enterprise to be out of compliance at present or may be in the future.

– Are perceived to be Significant by the Interested Parties.

– Restrict future Strategic Development of the Company.

– Affect Validity of Insurance

• GrEENing Helps to work on these aspects to reduce impacts

36 Environmental Management Centre

(17)

Activities, Aspects, Impacts and Risks

 Activities have attributes such as aspects that lead to impacts

 Activities can be normal, abnormal or emergent

 When abnormal or emergent, impacts are better understood as risks

 In EMS, we like to address both impacts as well as risks. So we generate Environmental as well as Emergency

Preparedness Plan

(18)

What is OH&S in OHSMS ?

 Conditions and factors that affect, or could affect the health and safety of the following related to the workplace activities:

– Employees

– Temporary workers – Contractor personnel – Visitors

– Any other persons in the workplace

(19)

Hazard Identification and Risk Assessment (HIRA)

Identify all Tasks /

Hazards Assessment of Risks

Risk Rating

Insignificant (Acceptable) Risks

Significant (Intolerable) Risks

Can it be controlled or

does it need improvement?

Existing Hazard/ risk control procedure to be

followed

Objectives, OH&SMPs required

Controlled Satisfactorily

Improve by applying further

control

(20)

Safety During

Construction

(21)

21

Safety during Road Cleaning

(22)

There is a correspondence between EMS and OHSAS. This needs to be taken advantage of

This is done through Integrated

Management System (IMS)

(23)

SHE Policy

Planning

Implementation and Operation Checking

Management Review

Continual Improvement

EHSMS Elements

A P

C D

EHS Management System

(24)

Includes…

 Organizational Structure

 Planning Activities

 Responsibilities

 Procedures

 Processes

 Resources

 Training

 Communication

Keyword:

(25)

Illustration of Documentation: EMS

 EMS manual

(Top level Overview of EMS)



Environmental Procedures

(Relevant to Locations/Functions)



Work instructions

(relevant to Departments/Tasks)



Environmental records, formats, checklist

25

(26)

Success of an EHSMS depends on...

 Top Management Commitment

 Employee involvement at all levels

 Integration into overall management function

 Constraints of time and resources

 Insufficient support from top management

 Uncertainty about the intent of ISO 14001 & OHSAS 18001

 Reservations about added documentation and paperwork

Common barriers Critical factors

(27)

Implementation of IMS

Assigning Roles, Responsibilities and Authorities

Making Resources Available (Top Management)

Creating a mechanism for Creating Awareness, Training and Competence based on needs

Setting Communication protocols and procedures

Documentation & Document Control Operational Control

Emergency Preparedness and Response

(28)

Introducing GrEEN principles in the IMS

 Eliminating harmful activities and materials

 Looking for greener alternatives (materials, methods, machines (technologies))

 Stating preferences e.g. renewable energy, rainwater harvesting, waste composting

 Social Responsibility – Labor camps, Neighborhood

 Biodiversity Conservation in the catchment

 Sustainability Reporting

(29)

GrEEning - Innovations in Bitumen

 Polymer Modified Bitumen

– Modified using material such as rubbers, plastics and elastomers.

– Indian Road Congress has set up some guidelines In IRC:SP: 53-1999

 Cationic Bitumen Emulsion

– can be used even with wet aggregates that ensure work during the monsoon

– can be used in cold application for safety of the workers

– speeds up the work process

– helps in saving imported petroleum oil or firewood, since no heating is required

– reduces the toxic fumes such as hydrocarbon

 Rhinophalt

– reduces the GHG emissions associated with resurfacing by 94%

(30)

Traditional VS Environmental Friendly

2000 3000 4000 5000 6000 7000 8000 9000 10000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Costs x 1,000 Nu.

Year

EFRC vs TRC Cost Comparison Schaffner, U&R (2007)

TRC EFRC 15%

TRC – Traditional Road Construction; EFRC – Environmental Friendly Road Construction

(31)

QUESTIONS?

Contact us : [email protected] Visit us on the web: www.emcentre.com