Doctoral School Behavioral Sciences & Humanities Information session for (new) PhD students

Information session for (new) PhD students

06.11.2014

Ilse Van Damme & Nele Nivelle

Doctoral School

Overview



Background & introduction



Doctoral School BSH



mission, goals & target group



who’s in charge



curriculum



minimal requirements



contact information & websites



General regulations & procedures



doctoral file



PhD trajectory



administrative responsibilities

UHasselt: campus Diepenbeek

• Faculty of Architecture and Arts

• Faculty of Business Economics

• Faculty of Engineering Technology

• Faculty of Medicine and Life Sciences

• Faculty of Sciences

• School for Transportation Sciences

• student administration

UHasselt: 3 doctoral schools

1) DS Medicine & Life Sciences



February 2011

Faculty of Medicine and Life Sciences

2) DS Sciences & Technology



Januari 2013

Faculty of Engineering Technology

Faculty of Sciences

School for Transportation Sciences

3) DS Behavioral Sciences & Humanities



April 2014

Faculty of Architecture and Arts

Faculty of Business Economics

Faculty of Law

Why & how?



Flemish government



€ 4 million for 5 universities



about € 250.000 for UHasselt



support of young researchers



training



improve career perspectives



internationalisation

Doctoral School

Mission & goals of the DS BSH

“to train excellent research professionals

who are broadly employable,

both in and outside the academic sector”

1) monitor the quality of the doctoral research



formulate minimal requirements

2) create a stimulating research environment



offer guidelines



develop structural initiatives to improve (inter)national collaboration

3) offer opportunities for professional and personal growth



both discipline-specific and transferable knowledge / skills

“excellent research professionals”

creative

thinkers

_go-getters

proactive

inter-national

focus

team-players

experienced

organizers

strategic

insight

outstanding

communi-cators

Target group

PhD students

postdocs

started since

1 Sept ‘13

started before

1 Sept ‘13

OBLIGATORY

FACULTATIVE

separate

modules

full program

minimal

Support!



organizational structure to support your work,

not to make things complicated!



flexibility = keyword



international way of working

Management DS BSH

FACULTY MANAGEMENT TEAMS BOARD FACULTIES

DOCTORAL SCHOOL Behavioral Sciences & Humanities

Architecture & Arts

Prof. Dr. Jan Vanrie

Business

Economics Law

Prof. Dr. Elly Van de Velde

Prof. Dr. Piet Pauwels Prof. Dr. Sandra Streukens Prof. Dr. Wim Voordeckers Prof. Dr. Patrizia Zanoni

Prof. Dr. An Caris Prof. Dr. Steven Van Passel

Dr. Ilse Van Damme

2 representatives of the PhD students 1 representative of the postdocs Prof. Dr. Sandra Streukens

Prof. Dr. Anne Mie Draye Prof. Dr. Elly Van de Velde

Prof. Dr. Bernhard Vanheusden Prof. Dr. Alexander De

Becker

Dr. Ilse Van Damme

2 representatives of the PhD students

1 representative of the postdocs Prof. Dr. Rob Cuyvers

Prof. Dr. Jan Vanrie Prof. Dr. Bert Willems Prof. Dr. Koenraad Van

Cleempoel

Dr. Ilse Van Damme 2 representatives of the PhD students

1 representative of the postdocs

Dr. Ilse Van

Faces to remember

ARK

Jan Vanrie

(vice-director DS)

Rob Cuyvers

(dean)

BEW

Sandra Streukens

(director DS)

Piet Pauwels

(dean)

REC

Elly Van de Velde

(vice-director DS)

Anne Mie Draye

Development curriculum

curriculum

Doel

DS-BSH

Raadpleging

achterban

current

academic

environment

goals

DS BSH

consultation

researchers

Focus points

CURRICULUM

DS BSH

research output teaching skills research management & communication skills advanced discipline-specific knowledge ethics & integrity inter- nationalisation IP & valorisation career management & personal development

Program 2014-2015



inspired by:



results survey 2010 (all PhD students UHasselt)



input of PhD students & postdocs of the three

faculties in 2013 (questioned by e-mail)



evaluations 2014



open to requests

Program 2014-2015 (1)

Activity For whom? From? When?

Academic English PhD students

all doctoral schools

(separate courses for each DS, of which 2 for DS BS&H)

1 course in May ’15 1 course in Sept ’15

Project & time management PhD students (starting)

all doctoral schools

(separate courses for each DS, of which 1 for DS BS&H)

April-May ’15

Effective scientific communication PhD students all doctoral schools April-May-June ’15 Effective graphical displays PhD students all doctoral schools 2 & 16 March ’15 Summerschool science communication PhD students all doctoral schools July ’15 Writing for a non-specialized audience

(populariserend schrijven) PhD students all doctoral schools tbd

Public speaking PhD students all doctoral schools 15 & 29 January ’15 Opportunity recognition workshop PhD students all doctoral schools 12-14 November ’14 Career development PhD students (final

year) + postdocs all doctoral schools May-June ’15 Career coaching VDAB

(+ 'PhD 2.0 What's next?')

PhD students (final

year) + postdocs all doctoral schools starting points in Sept, Dec, March, June Selling myself during a job interview PhD students all doctoral schools 24 April ’15

Academic Leadership (module I) postdocs all doctoral schools tbd 7 vices (office politics for women) female postdocs all doctoral schools next ac. year Situational leadership

(promotorenopleiding) supervisors all doctoral schools 27 Jan & 16 Febr ’15 Research integrity & good scientific conduct everyone all doctoral schools tbd

Program 2014-2015 (2)

Activity For whom? From? When?

How to write a good project proposal PhD students DS BS&H + DS S&T tbd Doctoral seminars PhD students DS BS&H tbd Writing articles for international publication

in the humanities and social sciences PhD students + pd DS BS&H 12 & 13 January ’15 Writing and giving conference presentations

in the humanities and social sciences PhD students + pd DS BS&H 14 & 15 January ’15 Qualitative research PhD students + pd DS BS&H throughout the year Ethics and integrity PhD students + pd DS BS&H tbd

Snellezen (Dutch) PhD students + pd DS BS&H tbd Authentic networking PhD students + pd DS BS&H next ac. year Lunch seminar career management PhD students + pd Law + Business Economics tbd Initiatie onderhandelen en bemiddelen PhD students + pd Law tbd Symposium rechtsmethodologie PhD students + pd Law tbd Verwerking juridische voetnoten in

bibliografie PhD students + pd Law tbd Geavanceerde cassatietechniek PhD students + pd Law tbd Internationale databanken PhD students + pd Law tbd Indesign PhD students Architecture & Arts tbd Design, Social Media & Technology

(conference) PhD students Architecture & Arts 21 & 22 May ’15 Image talks (conference) PhD students Architecture & Arts 7 & 8 May ’15 EIASM (training network) PhD students Business Economics na

Courses related to teaching



several modules / year



Begeleiden van studenten in bijzondere

omstandigheden

(only Dutch)



Begeleiden van teamwork

(Coaching and evaluation in teamwork)



Activerende werkvormen

(Enhancing interaction and active learning with students)



Begeleiden van een PGO-taak

(Problem-based instruction and tutoring)



Optimaal gebruik maken van de e-leeromgeving

(Use of an electronic learning environment (blackboard))



contact:

Bie Nielandt

Dec 11

Jan 8

Other courses



FLAMES

Flanders Training Network for Methodology and Statistics



http://www.flames-statistics.eu/



contact:

Ann Creemers



VSC

Vlaams Supercomputer Centrum



https://vscentrum.be/en/events/events



contact:

Geert Jan Bex

Minimal requirements



due to variability in types of research & education:



separate requirements for each faculty



see website DS BSH



fulfilled in order to be allowed to defend PhD



responsible for own individual curriculum



choose activities that fit own needs and wishes



evaluation of program & progress by supervisor



in case of doubt: possible to consult faculty's

Certificates



courses organized by the DS



sign attendance form



online evaluation



automatically receive certificate



courses NOT organized by the DS



fill out template

(website DS)



certificate of attendance



confirmation that course is eligible for the DS



[email protected]



conference presentations



fill out template

(website DS)



certificate of attendance



confirmation of abstract acceptance



[email protected]

Work in progress



rules & regulations



procedures



certificates



website

Where to go with questions?



coordinator DS BS&H:

Ilse Van Damme



coordinating team doctoral schools:



Ilse Van Damme



Stefanie Kerkhofs (Jin Tsui)



Nele Nivelle



Sophie Indestege

(Research Coordination Office, R-3.02)



ombudsperson:

Nele Nivelle

contact details & pictures?

Important links



Doctoral School BSH:

http://www.uhasselt.be/doctoral-school-behavioral-sciences-and-humanities

(under construction)



PhD@UHasselt:

https://www.uhasselt.be/Doctoreren

https://www.uhasselt.be/PhD

UHasselt PhD students often have two statutes,

‘student’ and ‘employee’.

Please take care of both administrative procedures!

student

student administration

Campus Hasselt

employee

HR department

Campus Hasselt

•

subscribe each academic year as a PhD student



first year + year of defence: registration fee

•

e-mail account: [email protected]

•

e-mail account: [email protected]

UHasselt PhD students often have two statutes,

‘student’ and ‘employee’.

Please take care of both administrative procedures!

student

student administration

Campus Hasselt

employee

HR department

Campus Hasselt

•

e-mail account: [email protected]

•

e-mail account: [email protected]

Administrative responsibilities

invitations from DS:

on both accounts, as soon as

doctoral file is approved by

faculty council

recommendation:

Doctoral file



online procedure

since 22/10/2013

within 3 months (2 x 2 years)

within 6 months (3 x 2 years)



where?



student file

https://uhintra1.uhasselt.be/mydoctoralfile

During your PhD



min 1 meeting/year between PhD student and

doctoral committee



progress report for doctoral committee after 1.5 year

(2nd progress report after 3.5 years in case of 3 x 2

years)



keep track of all doctoral school related activities

(portfolio)

At the end of your PhD



start in time! 

6 months before you plan your

defence, contact the following persons:

Faculty of Architecture and Arts: Jan Vanrie (Arck)

Bert Willems (MAD)

Faculty of Business Economics: Laurien Stuvers

Faculty of Law: Ingrid Vrancken



in order to be permitted to submit the doctoral thesis,

you need

permission

from both:



doctoral committee



doctoral school board



doctoral book

- strict format

Academic file



what?



database to manage educational & research activities



why?



electronic academic CV



evaluations and reports

(e.g. annual report research and innovation)



how?



https://uhintra1.uhasselt.be/wetdos/default.aspx

=> use login e-mail UHasselt (staff ID, lucpxxxx)



what?



database to manage publications UHasselt



why?



overview of your publications



visibility of your research

(e.g. website UHasselt,Google Scholar, …)



evaluations and reports

(e.g. annual report research and innovation, …)



how?



https://doclib.uhasselt.be/dspace/ldap-login

=> use login e-mail UHasselt (staff ID, lucpxxxx)

Document Server: publications UHasselt

Academic File:

research coordination office

[email protected]

tel.: 011/26 80 50

Document server:

library

[email protected]

tel.: 011/26 81 24

Contact

Special invitations



PhDrinks



social get-together with an informative touch



for all UHasselt PhD students



November 21

st

_{, 15:00}



Agora, building D, campus Diepenbeek



Science Slam



http://www.uhasselt.be/ScienceSlam2014



http://www.uhasselt.be/ScienceSlam2014EN



researchers try to win hearts and minds of jury and

audience with a 6 min pitch



December 4

th

_{, 17:00}

HAVE FUN

&