Performance Work Statement for Services to Develop an
Electronic Database System
Request for Quote (RFQ)
A – GENERAL INFORMATION
The Consortium for Ocean Leadership (COL) manages a national academic competition for high schools on topics related to the study of the oceans -- the National Ocean Sciences Bowl (NOSB®). The NOSB is a nationally recognized and highly acclaimed high school academic competition that provides a forum for talented students to test their knowledge of the marine sciences including biology, chemistry, physics, and geology. The NOSB mission is to enrich science teaching and learning across the United States through a high-profile national
competition that increases high school students' knowledge of the oceans and enhances public understanding and stewardship of the oceans.
To prepare for regional and national competitions, the NOSB staff relies on a database of marine science questions and answers which increases in size every year with the addition of new questions. This database consists of approximately 5,000 questions and answers. NOSB staff use the questions and answers contained in the database to develop a final set of
questions referred to as a “competition” containing 512 questions and answers”. One competition consists of 16 rounds and each round consists of 32 questions and answers. However, the current database system is cumbersome to use and has limited processing capability. Therefore, much of the work required to develop usable sets of questions and answers is done manually.
As a result, the NOSB is seeking a developer to create a turn-key, user friendly, web-based database system that can be used by NOSB staff to build completed sets of questions and answers for use in regional and national student academic competitions. Once developed, the database must be able to be maintained by Ocean Leadership (OL) staff and reside in-house on OL’s server. The software system shall store and provide easy retrieval of questions and
answers needed to support NOSB activities.
A.1 IMPORTANT NOTES AND RESTRICTIONS
This solicitation does not commit OCEAN LEADERSHIP to pay any costs incurred in the preparation or submission of the Offeror’s quote. It also does not commit Ocean Leadership to contract for the services.
A.2 ISSUING OFFICE/QUOTE DUE DATE
OCEAN LEADERSHIP is the only point of contact for this procurement.
Any questions related to this procurement should be emailed to [email protected]
by Noon EST November 5, 2010.
Email a signed offer in PDF format by 4PM EST on December 10, 2010 to
[email protected] and mail 1 signed original and 2 copies which can be received after the closing date to the following address:
Jeanine Hubler, CFCM
B - SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 SCOPE OF AWARD
The Offeror shall provide all necessary labor and materials to support the activities delineated in Section C (Attachment 1).Performance shall be in accordance with all terms, conditions and specifications as stipulated herein.
B.2 TYPE OF AWARD
OCEAN LEADERSHIP anticipates the award of a Fixed Price contract. The firm fixed price of this award is not to exceed thirty thousand ($30,000). Under no circumstances will the Offeror be paid any amount in excess of these amounts without a formal contract modification signed by both parties.
C- DESCRIPTION/SPECIFICATION/WORK STATEMENT (SEE
ATTACHMENT 1)
D - DELIVERIES OR PERFORMANCE
D.1 PERIOD of PERFORMANCE
The estimated Period of Performance (POP) for the tasks outlined in Section C (Attachment 1) shall be from on/about January 14, 2011 through July 6, 2011.
D.2 SCOPE AND DELIVERABLES
The Offeror shall develop a turn-key, user friendly, web-based database system that can be used by NOSB staff to build completed sets of questions and answers for use in regional and national student academic competitions in accordance with the attached Statement of Work (Attachment 1).
Milestones
Milestone
Description of Services
Deliverables
Due Dates
Develop a Project Plan that outlines the overall system design, software development schedule, testing and deployment plan.
Final Project Plan containing the following elements: - System Design Plan - Software Development Timetable
- System Testing Plan; and
- Software Deployment Plan
February 4, 2011
2 Conduct analysis of existing question database to determine what elements of the existing database should be included in the new database to be developed under this contract
Final report describing results of question database analysis
February 11, 2011
3 Develop a web-based user interface (screen formats) and appropriate tabs for Question Creators,
Question Reviewers and Question Administrators
Final Screen formats (User Interface)
March 31, 2011
4 Conduct system testing and deliver testing results
Final report describing the results of system testing
April 15, 2011 5 Develop a fully tested and approved
software database package for the new database system
Final Software Database Package Approved by COTR
May 13, 2011
6 Develop a complete documentation package, i.e., source programs, test data, systems and programming documentation as well as operation’s and user’s manuals
Final Documentation Package June 10, 2011
7 Develop and administer training to
NOSB staff Training June 20-21, 2011
D.3 PAYMENT
The Client shall pay the Offeror within thirty (30) calendar days after receipt of a proper invoice and acceptance of deliverables and in accordance with the following schedule:
Type Amount Due Date
1. Upon delivery of approved Project Plan $4,286 February 4, 2011 2. Upon delivery of approved Database Analysis $4,286 February 11, 2011 3. Upon delivery of approved User Interface $4,286 March 31, 2011 4. Upon delivery of approved System Testing Report $4,286 April 15, 2011 5. Upon delivery of approved Database Software Package $4,286 May 13, 2011 6. Upon delivery of approved Documentation Package $4,286 June 10, 2011
E.1 Clauses Incorporated by Reference
FAR
52-202-01 Definitions
52-212-4 Contract Terms and Conditions – Commercial Items
52-213-4 Terms and Conditions – Simplified Acquisitions (Other than Commercial Items)
F – REPRESENTATIONS, CERTIFICATIONS AND OTHER
STATEMENTS OF OFFERORS
(SEE ATTACHMENT 2)
G – INSTRUCTIONS, CONDITIONS, AND NOTICES TO
OFFERORS
This section contains important information about the preparation of quotes for this procurement. The Offeror is expected to examine this solicitation thoroughly and furnish all required information. .
QUOTE PREPARATION INSTRUCTIONS
1. PAYMENT OF QUOTE COSTS
This solicitation does not commit OCEAN LEADERSHIP to pay any costs incurred in the preparation or submission of the Offeror's quote or in making necessary studies or designs for the preparation thereof. It does not commit OCEAN LEADERSHIP to contract for the services.
2. QUOTE PREPARATION INSTRUCTIONS
The following instructions are provided to assist the Offeror in understanding the information needed to make an objective selection of the awardee for this proposed procurement. Since this information constitutes the major basis for formal judgment, it will be advantageous to the Offeror to present a quote in a clear, concise manner and in terms understandable to those who may be unfamiliar with the Offeror's intentions and reasoning process.
GENERAL INFORMATION
Quotes must include the full name and address of Offeror’s firm and the name, mailing address, and telephone number of the person OCEAN LEADERSHIP should contact regarding the quote.
Quotes must confirm that the Offeror will comply with all provisions in this RFQ. Quotes must be signed by a company officer empowered to bind the company. An Offeror’s failure to include these items may cause the quote to be determined to be non-responsive and the quote may be rejected. The quote shall be submitted in two (2) separate volumes:
Volume I – TECHNICAL & MANAGEMENT APPROACH Volume II – COST AND PAST PERFORMANCE
The Offeror shall email to [email protected] a signed PDF quote by 4:00 PM EST on December10, 2010 and mail 1 signed original and 2 copies in hard copy. The hard copies may be received after the quote due date. If there are any discrepancies between the quote hardcopies and the e-mailed quote, the hardcopy will govern. Non-PDF electronic submissions must be compatible with Microsoft Office.
Each quote volume with its copies is to be packaged together and separated from the other volume. They should be clearly marked to identify contents. Cost or pricing data shall NOT be included in Volume I. Hard copy quote text shall be printed on 8-1/2” x 11” paper in 10 point font and all pages shall be three-hole punched and inserted in ring binders only. Volumes I and II are each limited to 10 single-sided pages exclusive of charts, exhibits, and/or spreadsheets.
Each volume shall be written on a stand-alone basis. Cross-referencing within a quote volume is permitted where its use would conserve space without impairing clarity. Information required for each volume, which is not found in its designated volume, will be viewed as omitted from the quote and will affect the evaluation results.
H – Evaluation Factors
The following is a summary of evaluation factors which will be used in the evaluation of Offeror’s quotes:
1. Experience and Qualifications of Proposed Personnel 20% 2. Cost/Past Performance (20% Cost / 10% Past Performance) 30% 3. Adequacy of Proposed Platform/Language for Development 20% 4. Quality and Completeness of Proposal 30%
OCEAN LEADERSHIP reserves the right to issue an award without discussion but may enter into discussions on the technical and/or cost volume if it is in OCEAN Leadership’s best interest to do so.
