Fund: Inspections & Review
Department Reference #: Dev.Svc.Plan.Rvw 1
Department: Planning & Growth Management
Adjustment ID#: 8541
Category: Operating
Increase Expenses
Division
Account Number
Description
Project/Sub-Project
Amount
Codes & Permits - Development
Review Infras
07.07.61.48.0450.000
Contract Services
86,700
Total: 86,700
Reason budget amendment is requested:
PGM estimated the FY21 Plan Review budget conservatively due to uncertainty with the COVID pandemic. An overrun will occur due to
the more-than-anticipated plan reviews and inspections performed and completed by contractors EA and Christopher Consultants.
Increase Revenues
Division
Account Number
Description
Project/Sub-Project
Amount
Codes & Permits - Development
Review Infras
07.07.61.48.0351.001
Dev Serv Pln Review Fee
35,000
Codes & Permits - Development
Review Infras
07.07.61.48.0390.000
Fund Balance Approp.
51,700
Total: 86,700
Reason for availability of budget funds:
We are expecting to receive more revenue income than requested when preparing for the FY21 budget. The projected revenues are
$335,000 per revenue trends.
Christopher Consultants' average monthly bill is $12,174.15 and we need to pay them for an additional 5 months which equals $60,870; EA
Engineering their average monthly bill is $11,192.62 and we need to pay them for an additional 6 months which equals $67,155.
The total adjustment needed is $128,026. The current expense balance is $16,330 and we are requesting a $35,000 budget amendment
increase and $51,700 (rounded to nearest hundred) from Fund Balance. Along with this request is a budget transfer (#8540) of $25,000
from Traffic Signal Contract Services to meet the additional need for FY21.
BTR Policy Number: II. A
Authorization Level: Majority Board
FS Comments:
The February Inspection and Review Enterprise Fund is projecting a fund balance reserves of $2.2 million. JD
FY2021 Budget Amendment Increase
Fund: Inspections & Review
Department Reference #: Dev.Svc.Plan.Rvw 1
Department: Planning & Growth Management
Adjustment ID#: 8541
Category: Operating
County Administrator Comments:
No comments were entered.
FY2021 Budget Amendment Increase
Fund: Inspections & Review
Department Reference #: Dev.Svc.Plan.Rvw 1
Department: Planning & Growth Management
Adjustment ID#: 8541
Category: Operating
Approved By:
Deborah Carpenter
03/30/2021
________________________________________________ _______________________
Final Department Approval
Date
Jenifer M. Ellin
04/05/2021
________________________________________________ _______________________
Director of Fiscal & Administrative Services
Date
Mark Belton
04/05/2021
________________________________________________ _______________________
County Administrator
Date
________________________________________________ _______________________
Majority Board
Date
________________________________________________ _______________________
President of County Commissioners
Date
FY2021 Budget Amendment Increase
Expense Account for Development Services Plan Review Fee
(07.07.61.48.0450.000): Adopted Budget: $190,000.00
Month
Christopher
EA
charged to
projects
monthly
PGM's
expense
July
$15,149.59
$19,186.99
($828.39)
$33,508.19
August
$9,822.59
$12,741.98
$22,564.57
September
$13,531.50
$7,431.81
$20,963.31
October
$10,557.08
$8,531.07
($600.00)
$18,488.15
November
$13,012.45
$10,072.34
($644.58)
$22,440.21
December
$10,839.36
$9,191.54
$20,030.90
January
$12,306.46
($1,902.64)
$10,403.82
Total Fee
$85,219.03
$67,155.73
($3,975.61)
$148,399.15
Avg. Monthly Fee
$12,174.15
$11,192.62
Estimate to pay January
thru June FY21:
$60,870.74
$67,155.73
* Total Fees: Billing is 2 months behind, payments are made in months bills are received.
Total amount needed:
$128,026
Current Expense Balance:
($16,330)
$111,696
Revenue increase
($35,000)
$76,696
BTR #8540
(25,000)
51,696
BTR Fund Balance
($51,700)
rounded to nearest hundred
(4)
INSPECTION AND REVIEW ENTERPRISE FUND
FEBRUARY 2021 BUDGET REPORT
Annual Operating Budget = $4,959,300
Prepared by: Department of Fiscal and Administrative Services, Budget Division, March 22, 2021
The Inspection and Review Enterprise Fund was established to account for all the building activity in
Charles County. The fund operations are managed by Planning & Growth Management which includes
their Codes, Permits and Inspection Services Division, providing inspections services during various
stages of construction, examination of plans to verify compliance with requirements of the various
development regulations, and permitting services related to new building, remodeling, renovation, and
repair. The fund includes the Planning Division’s development review of County infrastructure, and
administration of the cultural resources and architectural review program. The fund also includes a
technology component as it accounts for all technology fee revenues. These revenues support
technology upgrades and maintenance for the department. Lastly, the fund accounts for administration
costs to administer the program.
NET INCOME/(LOSS):
Inspection Divisions ended February with a net gain of $104,887.
The fund is expected to finish with a $295,200 loss.
REVENUES:
Revenues collected year-to-date equal $2,852,280 and are 8.5% more than FY2020 year-to-date
revenues.
Revenues are conservatively estimated and projected to finish the year at $4.5 million.
These revenues will be redefined as the year progresses.
To date, the Technology Fee revenues are 139% greater than the prior year due to applying
the 4% surcharge to the water and sewer fees that are part of the Energov permitting
software.
EXPENSES:
Year-to-date expenditures totaled $2,747,393 which is slightly less than FY2020 and is 55.4% of
the FY2021 budget.
Expenditures are estimated to finish the year at $4.8 million.
These expenditures will be redefined as the year progresses.
The Classification and Compensation Study impact will be included in the March
statement and will be funded by a combination of salary savings and/or contingency.
OTHER:
Fund Balance is estimated to end the year at $2.8 million.
Due to the FY2019 software purchase to upgrade the County’s land use, subdivision, code
enforcement, and permit activities software, the Technology Fee Reserve is estimated to finish
with a negative reserve of $100,381 which is an improvement over estimated FY2020 year end.
This reserve will need to be replenished with future year revenues from the Technology Fee.
FY21 FY21 FY21 FY20 FY20 FY19 FY18 FY17 ADJUSTED YR-END ACTUAL ACTUAL YR-END YR-END YR-END YR-END
BUDGET ESTIMATE @ 2/28/21 @ 2/28/20 AUDITED AUDITED AUDITED AUDITED
SUMMARY:
$4,959,300 $4,463,000 $2,852,280 $2,627,836 $4,756,279 $3,833,118 $3,916,771 $4,225,638 4,959,300 4,758,200 2,747,393 2,748,625 4,707,319 4,114,836 3,967,090 3,721,112 Net Income/(Loss) $0 ($295,200) $104,887 ($120,789) $48,960 ($281,718) ($50,319) $504,526
Less: Use of Fund Balance 0 (804,300) (69,215) (277,501) (231,810)
Adjusted Net Income/(Loss) ($295,200) ($755,340) ($350,934) ($327,821) $272,716
AUDITED ESTIMATE
FUND EQUITY: 6/30/2020 6/30/2021
Fund Balance $2,893,440 $2,703,444 Add: Long-Term Debt Liability 167,652 117,752 Adjusted Fund Balance $3,061,092 $2,821,195
Net Fixed Assets 515,422 570,925
Health Ins. Rate Stabilization 37,313 37,313 Worker's Compensation 100,537 100,537 Technology Fee Reserve (170,681) (100,381)
Net Cash 2,578,501 2,212,801
Adjusted Fund Balance $3,061,092 $2,821,195
REVENUES All Programs
Building Inspections $1,735,000 $1,728,700 $1,106,439 $977,722 $1,867,436 $1,753,517 $1,518,575 $1,669,658 Inspections 1,680,500 1,304,400 797,792 1,083,498 1,540,906 1,219,675 1,280,551 1,584,539 Development Review 395,000 415,000 259,821 254,435 604,797 303,690 377,921 258,117 Building Permit Plan Review 725,000 540,000 378,213 171,073 502,967 298,650 259,486 270,921
Cultural Resources 12,000 9,800 3,038 3,366 6,068 7,916 9,426 9,754
Planning Architectural Review 35,100 35,100 15,779 16,060 24,430 22,566 36,544 35,321 Technology Upgrades 376,700 430,000 291,198 121,681 209,674 227,103 434,268 397,328 Total Revenues $4,959,300 $4,463,000 $2,852,280 $2,627,836 $4,756,279 $3,833,118 $3,916,771 $4,225,638 EXPENSES All Programs Building Inspections $1,569,600 $1,657,500 $944,501 $1,240,049 $1,847,904 $1,715,084 $1,470,824 $1,350,394 Inspections 1,562,500 1,421,800 902,481 859,279 1,306,762 1,268,136 1,296,823 1,258,031 Development Review 673,600 738,000 425,920 408,739 849,253 637,558 429,307 400,332 Building Permit Plan Review 732,400 549,200 330,341 192,336 500,997 260,386 281,048 269,058
Cultural Resources 22,100 9,800 7,876 3,910 6,068 7,916 9,426 9,754
Planning Architectural Review 22,400 22,400 0 0 24,430 22,459 36,651 36,216
Technology Upgrades 376,700 359,500 136,273 44,312 171,906 203,297 434,268 397,327 Total Expenses $4,959,300 $4,758,200 $2,747,393 $2,748,625 $4,707,319 $4,114,836 $3,958,348 $3,721,112 NET INCOME/(LOSS) $0 ($295,200) $104,887 ($120,789) $48,960 ($281,718) ($50,319) $504,526
Less: Use of Fund Balance 0 0 0 0 (804,300) (69,215) (277,501) (231,810)
Adjusted Net Income/(Loss) $0 ($295,200) $104,887 ($120,789) ($755,340) ($350,934) ($327,821) $272,716 TOTAL REVENUES
TOTAL EXPENSES
INSPECTION AND REVIEW FUND
FY21 FY21 FY21 % YTD FY20 FY20 FY20
ADJUSTED YR-END ACTUAL OF % ACTUAL % of YR-END
BUDGET ESTIMATE @ 2/28/21 BUDGET CHANGE @ 2/28/20 ACTUAL AUDITED
BUILDING INSPECTIONS
07.07.31.47
Revenues W/S Connection Inspections $80,000 $73,700 $47,077 58.8 14.3 $41,182 60.8 $67,768 Building Inspections 1,650,000 1,650,000 1,054,885 63.9 14.3 923,168 65.5 1,409,072 Bldg Code Investigations 5,000 5,000 4,478 89.6 -66.5 13,371 91.6 14,596 Fund Balance 0 0 0 0.0 0.0 0 0.0 376,000 Total Revenues $1,735,000 $1,728,700 $1,106,439 63.8 13.2 $977,722 52.4 $1,867,436 Expenses Salaries $233,100 237,200 $157,470 67.6 1.0 $155,918 65.3 $238,809 Fringe 74,300 75,100 50,334 67.7 4.1 48,359 67.2 72,004 Operating 1,226,000 1,309,000 713,606 58.2 -30.4 1,024,582 67.2 1,524,903 Debt Service 23,100 23,100 23,091 100.0 106.4 11,190 91.8 12,188 Contingency 13,100 13,100 0 0.0 0.0 0 N/ATotal Operating Expenses $1,569,600 $1,657,500 $944,501 60.2 -23.8 $1,240,049 67.1 $1,847,904
Surplus/(Deficit) $165,400 $71,200 $161,938 ($262,328) $19,532
INSPECTIONS
Revenues # Road Inspections $260,000 $232,000 $190,795 73.4 53.9 $123,934 79.8 $155,354 Grading Inspections 85,000 70,400 41,030 48.3 -41.0 69,594 70.3 99,002 W&S Inspections 320,000 212,000 115,681 36.2 -42.3 200,400 67.5 296,764 SD/SWM Inspections 364,000 405,000 226,955 62.4 -34.5 346,335 66.3 522,169Stop Work Orders 10,000 10,000 8,013 80.1 52.9 5,241 73.1 7,173
Sediment & Erosion Cntrl 364,000 345,000 189,836 52.2 -22.1 243,741 66.8 364,834
Permit Extensions 127,500 30,000 25,482 20.0 -72.8 93,699 98.6 95,056
Traffic Signal Inspections 150,000 0 0 0.0 0.0 0 N/A 0
Other 0 0 0 0.0 0.0 554 0.0 554 Total Revenues $1,680,500 $1,304,400 $797,792 47.5 -26.4 $1,083,498 70.3 $1,540,906 EXPENSES Salaries $797,000 790,200 $529,448 66.4 0.2 $528,173 64.8 $814,759 Fringe 285,200 250,600 176,504 61.9 3.3 170,845 69.9 244,360 Operating 399,300 300,000 165,353 41.4 14.4 144,478 64.5 223,869 Debt Service 31,200 31,200 31,177 99.9 97.5 15,784 66.4 23,775 Contingency 49,800 49,800 0 0.0 0.0 0 N/A 0
Total Operating Expenses $1,562,500 $1,421,800 $902,481 57.8 5.0 $859,279 65.8 $1,306,762
Surplus/(Deficit) $118,000 ($117,400) ($104,689) $224,220 $234,144
DEVELOPMENT REVIEW
07.07.61.48
Revenues
Dev. Srvc Plan Review $300,000 $335,000 $212,355 70.8 14.4 $185,571 59.8 $310,349
Traffic Signal Inspection 41,500 0 0 0.0 0.0 0 0.0 0
Antenna Extension/Other 53,500 80,000 47,466 88.7 -31.1 68,864 74.5 92,448 Fund Balance 0 0 0 0.0 0.0 0 0.0 202,000 Total Revenues $395,000 $415,000 $259,821 65.8 2.1 $254,435 42.1 $604,797 Expenses Salaries $326,100 319,200 $211,930 65.0 8.8 $194,753 62.2 $313,227 Fringe 103,400 88,000 66,542 64.4 12.0 59,406 65.2 91,106 Operating 228,900 315,600 147,448 64.4 -4.6 154,579 34.7 444,920 Contingency 15,200 15,200 0 0.0 0.0 0 0.0 0
Total Development Review $673,600 $738,000 $425,920 63.2 4.2 $408,739 48.1 $849,253
Surplus/(Deficit) ($278,600) ($323,000) ($166,099) ($154,303) ($244,455)
SCHEDULE OF REVENUES, EXPENDITURES, AND OTHER
SOURCES (USES) FOR THE PERIOD ENDED 02/28/2021
FY21 FY21 FY21 % YTD FY20 FY20 FY20
ADJUSTED YR-END ACTUAL OF % ACTUAL % of YR-END
BUDGET ESTIMATE @ 2/28/21 BUDGET CHANGE @ 2/28/20 ACTUAL AUDITED
SCHEDULE OF REVENUES, EXPENDITURES, AND OTHER
SOURCES (USES) FOR THE PERIOD ENDED 02/28/2021
INSPECTION AND REVIEW FUND
BUILDING PERMIT PLAN REVIEW
Revenues
Building Permit Plan Review $725,000 $540,000 $378,213 52.2 121.1 $171,073 56.6 $302,067
Fund Balance 0 0 0 0.0 0.0 0 0.0 200,900 Total Revenues $725,000 $540,000 $378,213 52.2 121.1 $171,073 34.0 $502,967 Expenses Salaries $18,700 17,900 $11,281 60.3 -8.2 $12,289 64.3 $19,106 Fringe 6,100 5,400 3,557 58.3 -4.4 3,719 67.7 5,497 Operating 706,700 525,000 315,503 44.6 78.9 176,327 37.0 476,394 Contingency 900 900 0 0.0 0.0 0 0.0 0
Total Operating Expenses $732,400 $549,200 $330,341 45.1 71.8 $192,336 38.4 $500,997
Surplus/(Deficit) ($7,400) ($9,200) $47,872 ($21,262) $264,491
CULTURAL
Revenues
Cultural Resources Review $6,000 $6,000 $3,038 50.6 -9.7 $3,366 66.9 $5,028
General Fund Transfer 6,000 3,800 0 0.0 0.0 0 0.0 1,040
Total Revenues $12,000 $9,800 $3,038 25.3 -9.7 $3,366 55.5 $6,068
Expenses
Salaries $19,700 $8,800 $7,106 36.1 109.4 $3,393 63.8 $5,314
Fringe 2,400 1,000 771 32.1 49.0 517 68.7 753
Total Operating Expenses $22,100 $9,800 $7,876 35.6 101.4 $3,910 64.4 $6,068
Surplus/(Deficit) ($10,100) $0 ($4,838) ($544) $0
PLANNING ARCHITECTURAL REVIEW
Revenues Architectural Review $35,100 $35,100 $15,779 45.0 -1.7 $16,060 65.7 $24,430 Total Revenues $35,100 $35,100 $15,779 45.0 -1.7 $16,060 65.7 $24,430 Expenses Salaries $15,800 $15,800 $0 0.0 0.0 $0 0.0 $24,430 Contingency 6,600 6,600 0 0.0 0.0 0 0.0 0
Total Operating Expenses $22,400 $22,400 $0 0.0 0.0 $0 0.0 $24,430
Surplus/(Deficit) $12,700 $12,700 $15,779 $16,060 $0
TECHNOLOGY UPGRADES
Revenues Technology Fee $376,700 $430,000 $291,198 77.3 139.3 $121,681 66.0 $184,274 Fund Balance 0 0 0 0.0 0.0 0 0.0 25,400 Total Revenues $376,700 $430,000 $291,198 77.3 139.3 $121,681 58.0 $209,674 Expenses Salaries $103,700 $77,500 $34,205 33.0 0.0 $0 0.0 $0 Fringe 15,200 15,200 8,660 57.0 0.0 0 0.0 0 Operating 231,800 240,800 67,446 29.1 52.2 44,312 25.8 171,906 Capital 26,000 26,000 25,961 99.9 0.0 0 0.0 0Total Operating Expenses $376,700 $359,500 $136,273 36.2 207.5 $44,312 0.0 $171,906
