Yosemite Server Backup User s Guide

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Yosemite Server Backup

User’s Guide

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Legal and notice information

Under copyright laws, the contents of this document may not be copied, photocopied, reproduced, translated or reduced to any electronic medium or machine-readable form, in whole or in part, without prior written consent of Barracuda Networks, Inc..

Notice

Information in this document is subject to change without notice. Barracuda Networks, Inc. makes no representations or warranties with respect to the contents of this document and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Barracuda Networks, Inc. reserves the right to revise this publication and to make changes without obligation to notify any person or organization of such revisions or changes.

Trademarks

Yosemite Server Backup is a trademark of Barracuda Networks, Inc..

Windows™ and Windows NT™ are registered trademarks of Microsoft Corporation.

Netscape™ is a registered trademark of Netscape Communications Corporation. Adobe ™, Acrobat™ and Acrobat Reader ™ are registered trademarks of Adobe Systems Incorporated.

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Figures

1 Basic Architecture . . . 22 2 Administrator Window . . . 25 3 Backup wizards . . . 30 4 Backup specific . . . 30 5 Backup welcome . . . 31 6 Backup files . . . 31 7 Backup steps . . . 32

8 Backup device options . . . 32

9 Device selection . . . 33

10 Backup job options . . . 34

11 Backup encryption . . . 35

12 Backup schedule . . . 36

13 New command . . . 36

14 Quick Access Control . . . 36

15 Backup run details . . . 37

16 Backup status . . . 38

17 Backup status complete . . . 38

18 Backup log list . . . 39

19 Backup log window . . . 40

20 Backup context menu . . . 41

21 Restore window . . . 41

22 Restore specific . . . 42

23 Restore files . . . 42

24 Restore move . . . 42

25 Create a new folder . . . 43

26 Restore to new folder . . . 43

27 Select files to restore . . . 44

28 Device options . . . 44

29 Select device . . . 45

30 Restore job options . . . 45

31 Restore schedule . . . 46

32 New command . . . 46

33 Quick Access icon three . . . 46

34 Restore details . . . 47

35 Restore status . . . 48

36 Restore log list . . . 49

37 Restore log window . . . 50

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40 Yosemite Server BackupWindow . . . 55

41 Menu Bar . . . 55

42 Desk bar . . . 56

43 Tool bar . . . 57

44 Task and Information Panes . . . 58

45 Detail viewing area . . . 59

46 Status bar . . . 59

47 Arranging Objects Window . . . 60

48 Shortcut menus . . . 61

49 Property pages . . . 62

50 Preferences page . . . 64

51 Quick Access icon . . . 67

52 Quick Access Icon Tool Tip . . . 67

53 Quick Access menu . . . 68

54 Jobs menu . . . 68

55 Monitoring jobs . . . 69

56 Media menu . . . 69

57 Open alerts window . . . 70

58 Alerts page . . . 71

59 Logs menu . . . 72

60 Logs page . . . 73

61 Settings menu . . . 74

62 Service settings . . . 75

63 Creating Backup Jobs with Wizards . . . 80

64 Jobs and Media View . . . 81

65 New Job Window . . . 82

66 Marking files and folders . . . 84

67 Selection Filter Button . . . 85

68 Selection Filters Screen . . . 86

69 Data range . . . 87

70 Size range . . . 88

71 Version range . . . 88

72 Device/Media page . . . 92

73 Backup job options . . . 96

74 Backup log options . . . 99

75 Advanced options for backup job . . . 101

76 Encryption/Compression . . . 105

77 Software strength . . . 106

78 Media properties . . . 107

79 Pre Execution Job Property . . . 108

80 Post Execution Job Property . . . 109

81 Example of Failed Command Execution . . . 113

82 Barcode Filters for Job . . . 114

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83 Add Individual Barcode . . . 115

84 Add Range of Barcodes . . . 116

85 Add Barcode from Media . . . 117

86 Copy Policy . . . 118

87 Copy Policy With No Schedule . . . 119

88 Copy Policy General Tab . . . 120

89 Copy Policy Target Device Tab . . . 121

90 Copy Policy Encryption/Compression Tab . . . 122

91 Copy Policy Barcode Filter Tab . . . 123

92 Copy Policy Summary . . . 124

93 Job Log With Copy Policy . . . 125

94 Job Status With Copy . . . 126

95 Media Folders for Copy . . . 127

96 Run Commands . . . 128

97 Status for Failed Copy Job . . . 129

98 Schedule Types . . . 131

99 Next Rotation Set . . . 141

100 Details of a Scheduled Backup Job . . . 142

101 Modifying rotation types . . . 143

102 Creating Restore Jobs with Wizards . . . 148

103 Jobs and Media View . . . 149

104 New Job Window . . . 150

105 Versions Button . . . 152

106 Versions Of Screen . . . 152

107 Restoring a file with a new name . . . 154

108 Restoring files to a different folder . . . 155

109 Device/Media page . . . 156

110 Restore job options . . . 158

111 Advanced options . . . 159

112 Verify job options . . . 160

113 Creating Media Jobs with Wizards . . . 164

114 Edit menu . . . 172

115 Home, Admin and Everyone folders . . . 173

116 Creating job folders . . . 174

117 Job status view . . . 176

118 Running a scheduled job from the right-click menu . . . 178

119 Viewing and printing scheduled job instructions . . . 180

120 Status property page . . . 181

121 Job status view . . . 183

122 Viewing job logs . . . 185

123 Audit logs . . . 187

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126 Warning icons . . . 195

127 Jobs and Media view . . . 201

128 Creating media folders . . . 202

129 Creating new media . . . 203

130 Deleting media . . . 204

131 Catalog view . . . 205

132 Filter Button . . . 206

133 Devices View . . . 208

134 Library Storage Slots With Barcodes . . . 210

135 Rotation Schedule . . . 213

136 Summary page . . . 218

137 Disaster recovery character UI . . . 222

138 System state . . . 224

139 DR Wizard Welcome Screen . . . 225

140 DR Wizard Starting Up Screen . . . 226

141 DR Wizard Device and Hard Drive Selection Screen . . . 227

142 DR Wizard Loader Slot Selection . . . 228

143 DR Wizard Load A Driver Screen . . . 229

144 DR Wizard Volume Selection Screen . . . 230

145 DR Wizard Recovery Status Screen . . . 231

146 DR Wizard Summary Screen . . . 232

147 DR Wizard Recovery Complete Screen . . . 233

148 Permissions page . . . 238

149 Users and Groups . . . 240

150 Effective Permissions . . . 241

151 How moving objects affects permissions . . . 243

152 Types of permission . . . 244

153 Granting permissions to others . . . 248

154 Restricting user permissions window . . . 249

155 Logon control page . . . 252

156 Groups page for users . . . 254

157 Equivalencies . . . 255

158 Permissions page for users . . . 256

159 Members page . . . 257

160 Effective permissions . . . 258

161 Examples of effective permissions . . . 259

162 Configuration property page . . . 268

163 Windows Sharepoint SQL database . . . 274

164 Windows Sharepoint services database . . . 275

165 Windows Sharepoint services . . . 276

166 Configuration page . . . 278

167 Windows Server component databases . . . 291

168 Windows Server components . . . 291

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169 Windows Component Database . . . 292

170 Catalog location . . . 296

171 Storage management server . . . 297

172 Address page . . . 310

173 Communication page . . . 311

174 Connections page . . . 313

175 Diagnostics page . . . 314

176 Library configuration . . . 320

177 Virtual media status . . . 321

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Tables

1 Document conventions . . . 18

2 Keyboard shortcuts . . . 61

3 Icon viewing status . . . 67

4 Creating jobs . . . 68

5 Media menu . . . 70

6 Wildcard type . . . 89

7 Log file formats . . . 99

8 Comparing rotation types . . . 139

9 Element status device . . . 200

10 Element status . . . 200

11 Stream sync error . . . 318

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Before You Begin

In this chapter

• Intended audience • Related documentation

• Document conventions and symbols • Release notes

• Online Help • Screen Shots • Features

• Customer Support

The Yosemite Server Backup User and Reference Guide.pdf provides all of the information necessary to use all of the features found in Yosemite Server Backup to protect your valuable data. Information about installing Yosemite Server Backup is available in Yosemite Server Backup Installation Guide.pdf.

Intended audience

This guide is intended for any user who needs to protect their important data. No specific knowledge about or prior experience with backup procedures or backup devices is required.

Document conventions and symbols

Table 1 Document conventions

Convention Element

Blue text: Table 1 Cross-reference links and e-mail addresses Blue, underlined text:http://www.website.com Website addresses

Bold text

• Keys that are pressed

• Text typed into a GUI element, such as a box

• GUI elements that are clicked or selected, such as menu and list items, buttons, tabs, and check boxes

Italic text Text emphasis

Monospace text

• File and directory names

• System output

• Code

• Commands, their arguments, and argument values

Monospace, italic text • Code variables

• Command variables

WARNING!

Indicates that failure to follow directions could result in data loss.

CAUTION:

Indicates that failure to follow directions could result in damage to equipment or data.

IMPORTANT:

Provides clarifying information or specific instructions.

NOTE:

Provides additional information.

TIP:

Provides helpful hints and shortcuts.

Release notes

Release notes are included with every service pack. Before using Yosemite Server Backup, please read and print the release notes for additional information. The release notes are available in both HTML (readme.htm) and text (readme.txt) formats in the root directory of the Yosemite Server Backup distribution.

Online Help

Windows To view online help while using Yosemite Server Backup, selectContents from the Help menu. The online help is displayed in a pop-up window.

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For task-related or context-sensitive help while using Yosemite Server Backup, select a topic in the Dynamic Help list.

Non-Windows You can view online help from most Yosemite Server Backup screens by pressingF1.

Screen Shots

The screen shots in this manual may not be identical to the interface you see when you use Yosemite Server Backup. Any differences will be small and will not prevent you from using this documentation.

NOTE:

Because of the customizing nature of the Yosemite Server Backup graphical user interface that the components of the GUI may be in different locations and colors in the documentation compared to the product in use.

Features

If you have a Proliant Edition or Single Server Edition of Yosemite Server Backup software, not all of the features described in this document will be available to you. This document describes all the features in Yosemite Server Backup Software. Both Yosemite Server Backup Single Server Edition and Yosemite Server Backup Proliant Edition can be upgraded to Yosemite Server Backup with the appropriate license key. Please contact your HP partner to purchase this upgrade.

Customer Support

Phone and Email Technical Support offered 24 x 7. Basic Support includes email and live chat support 24x7 and phone support between the hours of 9am and 5pm Monday through Friday in the USA (Pacific time zone). Enhanced Support provides 24x7 phone support. You can get customer support for Yosemite Server Backup in one of the following ways:

• Visit our website athttp://www.barracudaware.com • Phone us at +1 408 342 5300.

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1 Overview

In this chapter • Concepts • Architecture • User Interface • Jobs

Concepts

In this chapter • Backup • Restore • Disaster recovery

A backup and recovery system is an integral part of a company’s data security. The ability to back up and restore data quickly and efficiently can mean the difference between survival and failure. Yosemite Server Backup provides users with the capability to back up and restore data across a network as part of a comprehensive backup plan. This section describes basic concepts of a backup and recovery system and how these are implemented with Yosemite Server Backup.

Whether your work environment consists of a single computer in a home or small office, several computers connected to a network server, or hundreds of computers connected to multiple network servers, a minimum data protection plan requires the ability to back up and restore all of the important data files.

At a minimum, data that cannot be reloaded onto the system from installation disks, network-based security settings, company-generated databases should all be backed up for easy retrieval in the event of a data disaster. The important data might be a word processing file, e-commerce transactions, network user account and password information, and so on.

The data you protect and how long it remains available on backup media will depend on legal requirements for your industry and your own company policies. Whatever your data storage requirements might be, you should have a basic understanding of the types of backup operations and your own computer environment.

Backup

A backup is the process of copying a file or folder to backup media, such as a cartridge loaded in a tape drive. The original data remains intact in its current location. The backup data is a copy kept for the sole purpose of restoring data should the original file be lost or damaged.

Backups in Yosemite Server Backup are performed by running backup jobs. You can create one or more backup jobs depending on what your particular backup needs are. Backup jobs copy selected files from file servers, application servers, and user PCs to various storage media, such as tapes, writable CD or DVD media, or virtual tape media (disk). These backups are stored to preserve a copy of the file or folder for future use.

For a tutorial on performing a simple backup and restore, seeYour First Backup and Restore. For more information on creating backup jobs, seeBackup Jobs.

Restore

A restore is the process of copying data from backup media to its original location or to a new location in the event that the original location is damaged or unavailable. Restore operations can also retrieve data to a

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For a tutorial on performing a simple backup and restore, seeYour First Backup and Restore. For more information on creating restore jobs, seeRestore and Verify Jobs.

Disaster recovery

Disaster recovery is the ability to quickly restore critical systems and data from “bare metal” after a disaster. A disaster can range anywhere from an isolated hardware failure (server or hard disk) to a wide-spread natural disaster (fire or flood). Successfully recovering from a disaster requires pre-planning to ensure that critical systems and data are fully backed up and those backups are available quickly if needed. The disaster recovery process restores the operating system and applications onto the new or repaired computer from the most recent system backup. A general restore operation can then be done to restore the critical data.

For more information on disaster recovery, seeDisaster Recovery.

Architecture

Yosemite Server Backup installs onto your existing computer network. A network connects file servers, application servers, and user PCs together in order to allow various users to work together on projects and with common files. Networks also allow users to share peripheral devices, such as disk drives, printers, fax machines, and modems.

Sharing devices across a network makes economic sense, since several systems can use a single device. Backup devices, such as tape drives, hard disks, NAS appliances, and CD or DVD recordable devices, which back up or copy files onto tape, disk, or other media, may also be shared. Sharing a backup device makes operational as well as economic sense. Sharing devices lowers costs and makes it possible to centralize backup operations across the network. Further, a single user, such as the network administrator, can have primary responsibility for backing up all the file or application servers and user PCs on the network.

The following terminology is used throughout this document ...

Machine — any computer.

Workstation or user PC — a computer that is typically used by a single person to do their work using interactive

applications such as word processors, spreadsheets, and e-mail.

Server — a computer that runs background applications that provide services to users. Examples are file servers,

application servers, and database servers. These machines are typically not used interactively. The basic architecture of Yosemite Server Backup is ...

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Figure 1 Basic Architecture

• Backup Domain— A Backup Domain is a collection of computers and backup devices that is managed

together as a group. A Backup Domain can encompass an entire company or each department could be a separate domain, even though they are all on the same network. All resources in a Backup Domain can be accessed by all members of the Backup Domain and centrally managed from a single Yosemite Server Backup interface.

NOTE:

A Backup Domain is completely independent of any Windows Active Directory domain.

Each file server, application server, user PC, and attached peripherals such as backup devices can be the member of one and only one Backup Domain.

Backup media created in one Backup Domain cannot be used in another Backup Domain without following special procedures (for example, importing media created on one Backup Domain into another Backup Domain). This ensures that there is no improper access to backup data.

Each Backup Domain must have at least one backup device, such as a tape device, tape library, virtual library, or CD device. This backup device can belong to only one Backup Domain; it cannot be shared among multiple domains. However, a Backup Domain could have multiple backup devices.

Computers and backup devices are members of a Backup Domain. Users are not members of a Backup Domain. For example, when a user works on a PC, their work is backed up within the Backup Domain to which that PC is a member. If this same user also works on a second PC in a different Backup Domain, the work on the second PC will be backed up within the Backup Domain to which the second PC is assigned. That is, the backup is associated with the PC, not with the user.

Yosemite Server Backup administrators can administer more than one Backup Domain from a single computer. However, the Yosemite Server Backup interface cannot manage more than one Backup Domain at the same time. The administrator has to log off of one Backup Domain and log into another.

• Domain Server— Each Backup Domain has one and only one Domain Server. The Domain Server is

responsible for coordinating the backup activities of all other machines in the Backup Domain. All license information is also contained on the Domain Server.

• Catalog— A catalog is a special-purpose database that contains all the information about a Backup

Domain. There is one and only one catalog for each Backup Domain. The catalog contains the following information ...

• machines in the Backup Domain • jobs — backup, restore, media, etc. • backup devices

• media

• tracking of backed up files and versions and the media they are stored on • security permissions

• job status • recent logs

The catalog does not have to reside on the Domain Server machine, but it often does.

• Media Server— A media server is any machine in the Backup Domain to which a backup device is

attached. Any machine in the Backup Domain can act as a media server. Also, there can be multiple media servers in a Backup Domain. Any machine in the Backup Domain can back up to any media server in the same Backup Domain. That is, the media server allows its attached backup devices to be shared by all the machines in the same Backup Domain.

• Clients— A client is any computer in the Backup Domain other than the Domain Server. This includes

file servers, application servers, and user PCs (desktops and laptops). All client computers must have a copy of Yosemite Server Backup installed on them.

• Backup devices— A backup device is any device to which backed up files can be copied. This includes

tape drives, tape libraries, hard disks (as virtual tape libraries), Network Attached Storage (NAS) appliances, and CD or DVD recordable devices. Backup devices are attached to media servers.

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for reliable backup, you should rotate (alternate) your backups among a set of multiple media (such as tapes). The type of media rotation you select is based on how often you want to back up your data, how long you want to retain the data, and the number of media you want to use. For more information, seeMedia Rotation for Backup Jobs.

User Interface

In this chapter

• The Administrator

• The Quick Access taskbar icon

The Administrator

You manage and monitor your backups using a graphical user interface known as the Administrator. The Administrator can be run on any machine on the same network as the machines in the Backup Domain. All machines in the Backup Domain are managed centrally from the Administrator. The Administrator displays a multi-pane window ...

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Figure 2 Administrator Window

The Administrator window contains the following panes ...

1. Menu bar — The menu bar is located at the top of the screen and contains several menus that group

together similar commands. To invoke a command from a menu, open the menu and then select a command. Commands on these menus are often related to what is displayed in the detail area (5).

2. Favorites desk bar — This is one of two desk bars, the Favorites desk bar and the Administration desk

bar, that organize similar sets of tasks and commands and are displayed along the left side of the window. To select the Favorites desk bar or the Administration desk bar (7), click on the name of the desired desk bar. The Favorites desk bar displays the Wizards view, which contains the wizards that help you quickly create jobs. The Favorites desk bar also contains the Job Status view that lets you view the status of jobs that are scheduled, running or completed. The Jobs and Media views let you work with backup, restore, verify and media jobs, and so on.

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commands or tasks related to the current task. Tasks and information are organized together into different panes.

4. Tool bar — The tool bar contains several command buttons related to the task and information panes

(3) and the detail area (5), including Home, Back, Forward, Up, and Folders. These buttons work similar to those for a browser or Windows Explorer.

5. Detail area — The main part of the screen is the detail area. When you select the Folders command

from the tool bar, the detail view area is split vertically into a hierarchical tree view of the current view on the left and a detail area on the right. The contents of this view change as you navigate within the Administrator. Selecting a view from the desk bar or the hierarchical tree updates the detail area to show the objects contained in that view or folder.

6. Status bar — The Status bar displays short descriptive messages about the menu commands on its

left side. The Status bar displays the current user’s name, the Backup Domain to which the user is logged in, and the name of the machine at which the user is working. An Alert button appears in the lower right corner of the status bar when alerts are generated. This button flashes when there is an issue that requires attention.

7. Administration desk bar — The Administration desk bar contains views related to administering

Yosemite Server Backup, such as the Catalog view, the Security view, and the Preferences view. For more information, seeUsing the Administrator

The Quick Access taskbar icon

The Yosemite Server Backup Administrator is very powerful and allows access to all the features of Yosemite Server Backup. Typically, only a subset of these features are used. The Quick Access taskbar icon allows fast access to these most used features without needing to open the Administrator. When installed, the Quick Access application displays an icon in the system tray, usually at the bottom right of the screen. You can mouse over that icon to display status information or right click it to display a menu.

NOTE:

The Quick Access taskbar iconis only available on Microsoft Windows operating systems.

With the Quick Access right-click menu, you can ...

• Manage jobs

• Manage media

• View alerts

• View logs

• Open the Administrator

For more information, seeUsing Quick Access from Taskbar

Jobs

A job is simply the definition of an action you want to perform. For example, a backup job specified which machines to back up, the files on each machine to back up, and the device and media where they are to be backed up. Each job is named and can be run on demand or can be scheduled to run once or repeatedly. You can group several jobs together into a job group so that they run together. You can also organize your jobs into user-defined folders.

Jobs are used to ...

• Back up data

• Restore data

• Verify backed up data

• Manage media

• Create a disk-to-disk device, i.e., a virtual tape library

• Recover from a disaster

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2 Your First Backup and Restore

In this section

• Log in to the Administrator • A Simple, Immediate Backup • Restore to a Different Location

This sections is a tutorial to lead you through a simple backup and restore to tape.

Log in to the Administrator

1. Run the Yosemite Server Backup Administrator. For information on how to run the Administrator for various operating systems, seeStarting Yosemite Server Backup Administrator.

2. Log in to the Yosemite Server Backup Administrator. If this is the first time you have logged in, the default user name is “Admin” and no password required.

NOTE:

We strongly recommend that you assign a password before you start to use Yosemite Server Backup on a regular basis, particularly if you are in a multi-user environment.

For information on how to change the password and create other user accounts, see

Changing your password.

For information on the Administrator user interface and how to navigate within it, seeUsing the Administrator

A Simple, Immediate Backup

We will do a simple backup of selected files to a local backup device. This will illustrate many of the backup features available in Yosemite Server Backup. For many organizations, a simple backup such as this may be all that is needed. Organizations with more complex needs can use this simple backup as a starting point for exploring the other capabilities of Yosemite Server Backup.

1. Make sure the device is powered up and insert a blank piece of media. You do not need to format the media. Yosemite Server Backup will do that, if necessary, when it runs the job.

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Figure 3 Backup wizards 3. Double clickBackup Specific in the Detail Area.

Figure 4 Backup specific

4. At the Welcome prompt give the backup job a name, such as “My First Backup” and clickNext. The job name is simply a friendly name used to identify each job.

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Figure 5 Backup welcome 5. Now you are ready to select folders and files for backup.

If necessary, open Folders in the Detail Area (by clicking on theFolders icon in the Tool bar) and navigate down the network, machine and file system to locate the files that you wish to back up, for example the Administrator folder.

Check the box to select the files/folders to be backed up. By checking the box next to a folder we are selecting all its subfolders and the files in them.

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TIP:

Look at the Tasks and Information pane. Notice how the Steps section shows all the steps in this wizard and highlights your current position. The Steps section is for information only. You use the Next and Back buttons on each page for navigation through the wizard.

Figure 7 Backup steps

6. Now you need to select your device for backup. ClickNext to move to the Device Options step.

Figure 8 Backup device options

7. You can click on the+ to the left of a device type (e.g., Tape Devices) to display all available devices of that type. If not already selected, select the device you want to use for this backup by clicking the associated checkbox.

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Figure 9 Device selection

NOTE:

Once you have used a device in a backup job, that device will appear in the Devices list for future jobs, even if it is no longer online. This allows you to later create additional jobs for a USB device even if it has been unplugged.

8. The location ofMedia to be used defaults to the same location as the job that we are creating. So does the New media location, which is the place, where the job will store the media if it creates a new media. Note that these are the folders used to organize the media for this job and are not the physical media itself.

NOTE:

This folder hierarchy makes it easy to locate specific objects and we will not change these defaults.

9. In the Auto Format section, acceptAuto format all media and give the media a name, such as “My First Disk Backup — Media” in theNew media name field. The New media name is a friendly name you will use to identify the physical media, e.g., during a restore. You can optionally add a password to the media, if desired.

10. ClickNext to move to the Job Options step. InModes select:

Backup mode = “Full”

Auto verify mode = “No verify” Write mode = “Overwrite all media” Span mode = “Restart file”

Change mode = “Prompt for another media”

Ignore theLog options and Advanced options for this example. For more information on backup job options, seeOptions.

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Figure 10 Backup job options 11. Click Next to move to the Encryption/Compression step.

In theEncryption settings, select Off.

If your business requires you to use encryption, this screen allows you to set the required encryption types and levels.

For more information, seeEncryption for Backup Jobs.

NOTE:

This option should be used with care. It requires an encryption passphrase. If you lose the passphrase, you will not be able to recover your data.

In theCompression settings select: Software compression = None

Enable hardware compression = checkmarked

If the backup device supports hardware compression, then backup performance will be significantly better than using software compression. There is no benefit to having both software and hardware compression enabled.

For more information, seeCompression.

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Figure 11 Backup encryption

12. ClickNext to move to the Schedule Job step. Ensure the Schedule type is Run now.

IMPORTANT:

Before you start the job, be sure all files to be included in the backup are closed. If any of the selected files are open during the backup job, they will be skipped and not backed up.

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Figure 12 Backup schedule

13. ClickFinish to complete the backup job configuration and to run it immediately. Click Yes at the prompt to see the new job (command) in your Home folder.

Figure 13 New command

14. If you have installed the Quick Access Control, hold the cursor over the Yosemite Server Backup icon in the Windows System tray, normally in the bottom right corner of your screen. You can see that the job is running.

Figure 14 Quick Access Control

15. You can view the status of the job just run from your Home folder under the Admin user. Select theMy First Disk Backup job and look at the information in the Details pane.

NOTE:

The job is in the Admin user folder because we logged on as Administrator.

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NOTE:

You can also view job status by clicking Job Status in the Favorites desk bar, selecting the name of your first backup job and looking at the Details pane.

Figure 15 Backup run details

16. For more detailed information click onStatus in the Commands pane. Look at the information in the Status page of the job.

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Figure 16 Backup status

17. Watch the backup job until it completes. At that point, a job summary will be displayed.

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Figure 17 Backup status complete 18. ClickOK to close the Status dialog of your backup job.

19. It is also good practice to check the logs and ensure that there were no problems. ClickRecent Logs in theFavorites desk bar. The job that has run most recently is at the top of the list, but you can sort on any column by clicking the heading.

For more information, seeJob Logs.

NOTE:

If you see a flashingAlertin the Status bar at the bottom of the window, you should check what is causing this by clicking on it.

Figure 18 Backup log list

20. Select the log entry for the backup job and double-click to open it. Scroll through the log to check that everything is OK. If theNext button is bold, there are additional pages to check. Click Close when you have finished reading the log.

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Figure 19 Backup log window 21. You have now created and run your first tape backup job.

Once you have created your backup (or any) job, it can be quickly and easily located again in your Home folder. Before you start the job, be sure all files to be included in the backup are closed. Then select the job and either right-click and selectRun from the drop-down menu or click Run in the Commands pane.

NOTE:

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Figure 20 Backup context menu

NOTE:

With the settings in this tutorial, this job will overwrite the media when you run it again. If you do not wish this to happen, you need to select a Write Mode of Append to all media in Job Options.

Restore to a Different Location

We will do a simple restore of selected files from the backup media we created in the previous step. This will illustrate many of the restore features available in Yosemite Server Backup.

1. Make sure the device is powered up and insert the backup media into it.

2. SelectWizards in the Favorites desk bar and double click Restore in the Detail Area.

Figure 21 Restore window 3. Double-click theRestore Specific wizard.

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Figure 22 Restore specific

4. At the Welcome prompt give the restore job a name, such as “My First Restore” and clickNext to move to the Select Files step.

5. Now you are ready to select folders and files for restore.

If necessary, open theFolders pane in the Detail Area (by clicking on the Folders icon in the Tool bar) and navigate down the network, machine and filing system to locate the files that you included in your first backup, for example the Yosemite Server Backup Software folder.

Check the box to select the files/folders to be restored. By checking the box next to a folder, we are selecting all its subfolders and the files in them.

Figure 23 Restore files

6. For this first restore job, we want to restore the files to a different location. This will allow you to compare the original files with the restored files. To do this task, we need the move functionality. Click on the Move icon in the Tool bar.

Figure 24 Restore move

7. We recommend that you create a new folder to hold the restored files. In the Select destination for move operation dialog, select the C: drive, click on theNew command, enter a name for your newly restored folder and clickOK.

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Figure 25 Create a new folder 8. Select the new folder as the destination for the move operation and clickOK.

Figure 26 Restore to new folder

9. Your new folder is now visible under the C: drive. Expand the folder to see how the files will be visible after the restore job is finished. You can refine the restore selection by clicking in the boxes to select or deselect the required folders and files. Only the selected folders and files will be restored.

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Figure 27 Select files to restore

10. Now you need to select your backup device and media from which to restore your files. ClickNext to move to theDevice Options step.

Figure 28 Device options

11. Select the backup device by clicking on the checkbox. You can click on the+ to the left of a device type (e.g.,Tape Devices) to display all available devices of that type.

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Figure 29 Select device

NOTE:

Once you have used a device in a job, that device will appear in the Devices list for future jobs, even if it is no longer online. This allows you to later create additional jobs for a USB device even if it has been unplugged.

12. ClickNext to move to the Job Options step. You don’t need to change anything in this step.

Figure 30 Restore job options

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Figure 31 Restore schedule

14. ClickFinish to complete and run the restore job. Click Yes at the prompt to see the new job (command) in your Home folder.

Figure 32 New command

15. Hold the cursor over the Yosemite Server Backup Software icon in the Quick Access Tray, normally located in the bottom right-hand corner of your main window. You can see that the job is running.

Figure 33 Quick Access icon three

16. For a status overview of its first run, in your Home folder under the Admin user, select the name of the restore job and look at the information in theDetails pane.

NOTE:

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Figure 34 Restore details

17. For more detailed information, click onStatus in the Commands pane. Look at the information in the Status page of the job.

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Figure 35 Restore status

18. Watch for the job to complete, then clickOK to close the Status dialog of your restore job

NOTE:

You can also view job status by clicking Job Status in the Favorites desk bar, selecting the name of your first restore job and looking at the Details pane.

19. It is also good practice to check the logs and ensure that there were no problems. ClickRecent Logs in the Favorites desk bar. This shows you information that is available for each job that has been run. The job that ran most recently is at the top of the list, but you can sort on any column by clicking the heading.

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Figure 36 Restore log list

NOTE:

If you see a flashingAlertin the Status bar at the bottom of the window, you should check what is causing this by clicking on it.

20. Select the log entry for the restore job and double-click to open it. Scroll through the log to check that everything is OK. If theNext button is bold, there are additional pages to check. Click Close when you have finished reading the log.

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Figure 37 Restore log window 21. You have now created and run your first restore job.

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3 Administering Backup

The entire Backup Domain can be managed and monitored centrally. The Administrator is the primary interface for administering the Backup Domain. On Windows, you can also install a Quick Access program that displays an icon in the system taskbar and gives you a quicker way to perform the most common administrative operations.

Using the Administrator

In this chapter

• Starting Yosemite Server Backup Administrator

• Login Window

• Yosemite Server Backup Window

• Working with Objects in the Yosemite Server Backup Window • Customizing the main Yosemite Server Backup window

Yosemite Server Backup is designed to be easy to use. This section will familiarize you with most Yosemite Server Backup features, including keyboard shortcuts and mouse conventions.

NOTE:

This manual describes the graphical user interface, the Administrator, available on Windows and on Linux systems running X Window.

Starting Yosemite Server Backup Administrator

Windows To start Yosemite Server Backup in Windows, double-click the Yosemite Server Backup shortcut on the desktop.

You can also click theStart button and select Barracuda Networks, Inc. from the All Programs submenu. Then select Yosemite Server Backup.

NetWare To start Yosemite Server Backup on a NetWare machine, access the server console. Then type ytadmin. It is not necessary to specify a search path.

For example, you can launch Yosemite Server Backup on a NetWare computer by typing the following at a console prompt:

:SERVER:ytadmin

Linux (X Window) To start Yosemite Server Backup on a Linux machine running X Window, open a terminal window. Then access the directory where you installed Yosemite Server Backup.

type ./ytadmin For example:

[/usr/local/barracuda/yosemiteserverbackup]# ./ytadmin On Linux systems, you can create a shortcut on your KDE or GNOME desktop. For more information, see Yosemite Server Backup Installation Guide.pdf.

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NOTE:

If you are running Red Hat Enterprise Linux 4, you may see an error message such as libstdc++.so.5 could not be foundwhen you start Yosemite Server Backup. This is because the C++ library version that the application was built with is not present on these systems, and the latest version “libstdc++.so.6” is not backwards compatible. If you are using Red Hat Enterprise Linux 4, you can use an RPM package called "compat-libstdc++.rpm" to install the necessary library. This can also be achieved by installing the “Developer’s Tools” package from the Red Hat Enterprise Linux 4 installation CDs.

Login Window

Each time you start Yosemite Server Backup, you are shown the Yosemite Server BackupLogin window.

Figure 38 Login Window

To log on, you must select a Backup Domain and enter your user name and your password.

Logging on the first time

CAUTION:

Yosemite Server Backup administrators have unlimited access to all of the objects in the catalog. Any user who logs on as the Yosemite Server Backup administrator will have complete access to all of the files and machines contained in the Backup Domain.

The default user name for the Yosemite Server Backup administrator is Admin. By default, no password is required for this user to log on.

NOTE:

Your first security step should be to change the Yosemite Server Backup administrator’s password.

For more information, seeChanging your password.

Grace logons

Your Yosemite Server Backup administrator may have set up your password to expire after a set period of time. For example, your password may expire after 60 days. This forces you to change your password regularly. If your password has expired, Yosemite Server Backup will prompt you to change your password. If you choose not to change your password, Yosemite Server Backup may still let you log on, even with an expired password. Logging on with an expired password is called a grace logon. Your Yosemite Server Backup administrator will determine how many grace logons you are allowed.

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When your password has expired and you have used all of your grace logons, Yosemite Server Backup will ask you to change your password when you log on.

Selecting a Backup Domain

When Yosemite Server Backup was installed on your PC, it was assigned to a Backup Domain. The name of this Backup Domain is the default name that appears in theDomain list on the Login window. Your PC, along with its drives and peripherals, can only be a member of one Backup Domain.

Normally, you should leave the default name in the list unchanged. This is because you will typically want to work with the Backup Domain to which your PC belongs. Occasionally, however, you may wish to work in a different Backup Domain, for example, to run a Yosemite Server Backup job in a different Backup Domain. To select a different Backup Domain

1. Use the drop-down menu to choose a Backup Domain from theDomain name list. (A list of each available Backup Domain will appear.)

2. Select the Backup Domain you wish to use and clickOK.

User name and password

After selecting a Backup Domain, type in yourUsername and Password.

In order to log on, you must have a valid user name and password. These are assigned by your Yosemite Server Backup administrator. If you type your name or password incorrectly, you will be asked to reenter your user name and password.

NOTE:

Passwords are case-sensitive; that is, the password “USER1” is not the same as the password “user1.”

Changing your password

It is a good idea to regularly change your password, particularly if you are working with sensitive and important data.

To change your password 1. Open theAdministration desk bar.

2. SelectSecurity, and then click your User icon.

3. Open theUser Password screen by either

a. SelectingChange Password from the Commands task pane

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Figure 39 User Password 4. Type in your old password and then your new password.

5. Confirm your new password and then clickOK.

When selecting a password, remember that some passwords are notoriously easy to break.

For example, because many people use their birth date or the name of their spouse, these are not good choices for passwords.

TIP:

If a user forgets their password, the Yosemite Server Backup administrator can reset it without knowing the user’s current password.

WARNING!

If you forget the password of the Admin account, there is no way to reset it. You must uninstall Yosemite Server Backup and reinstall it.

Alternate profiles and the support profile

Your Yosemite Server Backup administrator may have set up alternate profiles that you can use when you start Yosemite Server Backup. These profiles contain default or custom settings that determine which features are available during your work session.

For example, you might have a custom profile that enables only certain commands or that limits the options that appear on the desk bar.

When you start Yosemite Server Backup with this profile, you would only be able to perform the commands that are available unless you add more options back into the profile. Yosemite Server Backup contains a special profile called Support that contains only default settings. If you require technical support, you might be asked to start Yosemite Server Backup with this profile. To log on to Yosemite Server Backup with this profile, enter your user name as <username>@support on the Login screen. To log on with a custom profile, enter your user name as <username>@profile, where profile is the name of the custom profile.

Logging out

On occasions you may want to change the Backup Domain you are using or want to log on as a different user. Although you could quit Yosemite Server Backup and restart the program, it is quicker and faster to log on again without quitting Yosemite Server Backup.

To log on again, chooseLogout from the File menu. You will be presented with the Yosemite Server Backup Login window and asked to log on again.

Yosemite Server Backup will continue to run scheduled jobs even when no one is logged on as long as the Yosemite Server Backup service is installed and running.

TIP:

In order to prevent unauthorized access, log out of Yosemite Server Backup before leaving your PC desktop. Any scheduled jobs will still run, but no unauthorized users will be able to work with Yosemite Server Backup unless they can log on.

Yosemite Server Backup Window

You use the Yosemite Server Backup window to view, create and manipulate Yosemite Server Backup objects, such as jobs and media.

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The Yosemite Server Backup window contains the following parts: menu bar, desk bar, tool bar, task and information panes, the object detail area and the status bar. You can easily resize the Yosemite Server Backup window. Point to the lower right corner of the window and drag to the desired shape.

Figure 40 Yosemite Server BackupWindow

Menu bar

The menu bar is located at the top of the window and contains several menus that group together similar commands.

Figure 41 Menu Bar

To invoke a command from a menu, open the menu and then select a command. The available menus areFile, Edit, View, Window, and Help.

For example, to locate and update your Yosemite Server Backup license, selectLicenses from the Help menu. Commands on these menus are often related to the current active object in the object detail area.

For example, selectFile Properties to display the General property page for the current object. Other commands display menus related to general operation in Yosemite Server Backup, like thePreferences page.

Desk bar

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Figure 42 Desk bar

Yosemite Server Backup provides two desk bars that organize similar sets of tasks and commands ... Favorites and Administration.

For information about creating a custom desk bar, seeCreating a custom desk bar.

The Favorites desk bar

The Favorites desk bar contains the functions you commonly use to create and monitor jobs.

Wizards The Wizards view contains groups of predefined wizards that you can use to create backup, restore or verify jobs, work with media, create a virtual library, or create boot-able CDs or DVDs for disaster recovery.

Job Status The Job Status view contains a list of jobs that are scheduled to run, have completed running, or that are currently running. To sort the list, click on any column heading.

Jobs and Media The Jobs and Media view contains a list of all of the jobs or media in Yosemite Server Backup that you have created or for which you have permissions.

Devices The Devices view contains a list of devices contained in the Backup Domain to which you have access. Use this view to quickly locate a device and view its property information.

Yosemite Server Backup User s Guide