HCL Digital Solutions
HCL Domino Volt
Visitor Registration Request Application
Version 1.0 – April 2021
Document History
Revision Number
Revision Date Summary of Changes
Table of Contents
1.
Introduction ... 4
1.1. Project Overview ... 4
2.
Visitor Registration Request Application Setup ... 5
2.1. NAB Groups ... 5
2.2. Import Application ... 5
3.
Visitor Registration Request Application Design ... 6
3.1. Employee User Directory Form ... 6
3.2. Visitor Registration Request Form ... 6
4.
Visitor Registration Request Application Workflow ... 7
4.1. Workflow Diagram ... 7
4.2. Workflow Description ... 8
5.
Modifying the Logo ... 9
6.
Modifying CSS ... 12
7.
Domino Volt Stages ... 13
8.
Additional Information ... 14
8.1. Visitor Registration Roles ... 14
8.2. Employee User Directory Dashboard ... 14
8.3. Visitor Registration Request Dashboard ... 15
8.4. Visitor Registration Request Dashboard ... 15
8.5. Anonymous Form ... 16
1. Introduction
1.1. Project Overview
• Visitor Registration Request Application is to Create a meeting request to the visitors. The application was designed using HCL Domino Volt 1.0.2 and built by HCL Lab Services Team. • The application process starts with an Administrator - Who is creating an Employee record
using Employee User Director.
• Based on registered Employee they will create a new meeting request to the multiple visitors based on the meeting date and time with QR Code generator. Employee can
Reschedule/Cancel the meetings.
• The Receptionist will see the upcoming meeting requests, and allow visitors to meeting room only scanned the QR code.
2. Visitor Registration Request Application Setup
2.1. NAB Groups
Create the following groups in Domino NAB and add applicable into each group.
2.2. Import Application
Import the application in your environment and uncheck the “Remove previously defined users and groups from this application” option to maintain the assigned roles.
Application Roles:
• Administrator (Admin)
• Employee
3. Visitor Registration Request Application Design
3.1. Employee User Directory Form
Here Admin can create Employee records using this form.
3.2. Visitor Registration Request Form
Registered Employee will access the Visitor Registration form to create a New meeting request to the Visitors.
4. Visitor Registration Request Application Workflow
4.1. Workflow Diagram
Create Employee Records
Employee Create Meeting Request
Update Cancel
Request Request Sent Email with QR
Code link Scan QR code Visitor Arrived
Application Admin
role
Employee User Directory
Visitor Registration Request
Reschedule Meeting
Cancel Meeting
Receptionist Check-In
Print Badge
4.2. Workflow Description
Employee User Directory Form
• Employee User Directory is a master form in which all Employee records are available.
• Application admin created the data record to the Employee User. • Admin can Update/Delete the Employee record.
Visitor Registration Request Form
• Visitor Registration Request form are accessible to the Employee who are registered by admin in Employee User Directory form.
• Employee can act as Host to Create a New Meeting Request to the visitors. • While Creating a meeting request, if any record is already registered with same
details, it shows the Meeting conflict and unable to book the meeting room. • After the request is raised by the Employee an Email notification is sent to the
Employee and Visitors.
• Employee Can Reschedule/Cancel Meetings. After updating the request, the Email notification Sent to Host and Visitors.
5. Modifying the Logo
Edit the application and open every page. Follow the steps below to apply the logo of your choice
:
• Go to the side-nav section of the page. The highlighted section in the below image.
• In the side-nav section, click the first textbox with the default company logo as shown in the below image.
• Upon clicking the text box, a dialogue box will open with the textbox properties as shown below.
• Remove the existing default logo and add your customized logo in it.
• To add new logo, click on the image icon on the top right which contains image properties.
• Select the image from the existing images or add new image from outside the application using the Add file button. A dialogue box will be opened as shown below.
• Give the name and description and click on OK. Now the image is added to your volt application.
• Add the logo with the custom width and height as shown below.
6. Modifying CSS
You can add your custom stylesheets using the instructions given here.
https://help.hcltechsw.com/domino_volt/1.0/ex_css_toc.html
• The CSS used in this application is named ‘Visitor Registration.css’ and it can be further modified as needed.
CSS Sections
• Buttonso Default buttons like Submit, Next, Back and Custom buttons CSS properties are given in this section.
• Text and Text boxes
o The text boxes width, height, padding and the text headings size, font etc. are specified here.
• Side Nav
o The customization of the side nav bar like background colour, boarder-radius etc. is given here.
• Sections
7. Domino Volt Stages
The following stages will be available in the application to make the workflow process functional. 1. Start – Domino Volt stages start of workflow. (Status – Initiated)
2. Initiated – Employee initiates the visitor request.
3. Pending Arrival – Employee submits the visitor request. 4. Reschedule – Employee reschedules visitor registration. 5. Cancel – Employee cancels the visitor request.
5. Arrived – Visitor arrives
8. Additional Information
8.1. Visitor Registration Roles
The following roles will be available in the application to make the workflow process functional. 1. Employees – Create visitor requests. Modify or Delete visitor requests that they have
previously created.
2. Reception – View visitor requests when a visitor arrives and welcome them.
3. Administrators – Can see everything in the system. Are able to change configuration items (e.g., add or remove the rooms that employee books).
8.2. Employee User Directory Dashboard
This Dashboard Can access the Admin role. Here Admin can see the Created Employee records and update the record also.
8.3. Visitor Registration Request Dashboard
This Dashboard can access the Employee role. Here Employee can act as Host to Create the New meeting request to the multiple Visitors, After Creating the request the Email notification sent to host and visitors and the record will saved in Upcoming Meeting section. Employee can be both
reschedule/cancel meetings, if the meeting is cancelled the record will be saved in past meeting table. After updating the request, an email notification will be sent to both host and visitors.
Employee can be able to search the data according to Meeting Date and Visitor Names.
8.4. Visitor Registration Request Dashboard
This Dashboard can access the Receptionist role in the application. Here the Receptionist will see the Upcoming meeting requests. Once the visitor is arrived, the receptionist will check-in the visitor and scan the QR code which is provided by visitor. once the record is found the receptionist will change the status to Visitor Arrived and the print the badge with specified details.
8.5. Anonymous Form
This form is access only for Anonymous user Where the Booking Id is fetching from the URL parameter and When we click on the Generate Qr button then it will generate Qr code.
8.6. Mail Routing Functionality
When we click on Book now button from Visitor Registration Request form. It will send a mail to register visitor. In mail they will receive a Meeting Details and Anonymous form link .when the Visitor click on the link he will redirect to anonymous page.
