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Table 1: CFT Voting Members. Table 2: VA FTF Attendees

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Meeting Purpose and Objectives:

The purpose of the VA-IHS Bar Code Medication Administration (BCMA) Cross Functional Team (CFT) Kick-off Meeting is to address the goals and objectives identified in the CFT Charter and establish an operational relationship. The CFT will assist and guide implementation and operational use of BCMA in Indian Health Service (IHS) and tribal healthcare facilities.

Roll Call – Face-to-Face (FTF) Attendees:

Table 1: CFT Voting Members

Last Name First Name Title

Curtis Clayton, MD Veterans Health Administration (VHA) IHS Liaison and IT Informatics

Peters Dave Assistant Deputy Chief Information Officer, Development Management, Office of Information and Technology (OI&T), Department of Veterans Affairs (VA)

Kompkoff Jeanette Resource and Patient Management System (RPMS) Acting Investment Manager, Office of Information Technology (OIT), IHS

Ayala Mollie Co- Project Manager, IHS BCMA Co-Federal Lead Table 2: VA FTF Attendees

Last Name First Name Title

Scott Hugh Management and Program Analyst, VHA Office of Health

Informatics

Beene Murielle Chief Nursing Informatics Officer, VHA Health Informatics

Tucker Chris Director, Bar Code Resource Office, Office of Health Informatics, VHA Office of Informatics and Analytics (OIA)

Graves Cathi Senior Management Analyst, Bar Code Resource Office, Office of Health Informatics, VHA OIA

Bagby Jonathan Nurse Consultant, Bar Code Resource Office, Office of Health Informatics, VHA OIA

Zeller Jan-Erik BCMA Education Project Manager, Employee Education System (EES), OI&T, VA

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Last Name First Name Title

Fox Kirk Clinical 1 Support Team, OI&T, VA

Shum Daphen VHA Pharmacy SME from the VA Maryland Health Care System, Perry Point Division

Table 3: IHS FTF Attendees

Last Name First Name Title

Taylor David BCMA Federal Lead, OIT, IHS

Allen Mike BCMA Pharmacy Consultant, OIT, IHS

Bishop Bradley BCMA Pharmacy Consultant, OIT, IHS

Whaley Cathy Project Manager, Data Networks Corporation (DNC) Contractor Burkybile Deborah BCMA Nurse Consultant, OIT IHS

Saddler Chris BCMA IT Support, OIT, IHS

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Agenda for Tuesday, March 19, 2013: 8:00-2:00 PM MST/PDT (11:00-5:00 PM EDT)

Note: Phoenix does not observe Daylight Savings Time and during that period its time (MST) is the same as that of the Pacific Time Zone (PDT). Consequently, the time difference between Phoenix (MST) and the East Coast (EDT) is three hours.

Time (MST) Agenda Topics Facilitator

8:00 - 8:10 Introduction and Welcome Clayton Curtis

8:10 - 8:30 Discussion of Meeting Objectives and Deliverables Clayton Curtis 8:30 - 9:00 Think Tank Overview

https://ihs.groupsystems.com/thinktank/web/index.html ?meetingNum=13841

Passkey = session

Mollie Ayala

9:00 - 10:30 Discuss Roles and Responsibilities – VA and IHS

a. IHS David Taylor,

Mollie Ayala, Cathy Whaley

b. Bar Code Resource Office (BCRO) Chris Tucker

c. VA OIT Kevin Cownie

d. EES Jan Zeller

10:30 - 10:45 Break

10:45 -11:15 Meaningful Use (MU) Stage 2 David Taylor

11:15 – 12:30 University of Dayton Research Institute (UDRI) - MU2

Usability BCMA/eMAR - MU 2014 Certification for EHR UDRI Rep, Mike Allen, David Taylor 12:30 -1:30 Lunch

1:30 -2:00 Action Items Overview, Think Tank Review, Wrap Up, and

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Agenda for Wednesday, March 20, 2013: 8:00 AM-5:00 PM MST/PDT (11:00-3:00 PM EDT)

Time (MST) Agenda Topics Facilitator

8:00 - 8:30 Recap with focused discussion of operational processes

and plans (all day) Clayton Curtis

8:30 - 10:30 Develop and finalize VA IHS BCMA-related working

arrangements moving forward Clayton Curtis, Mollie Ayala, David Taylor 10:30 - 10:45 Break

10:45 -11:30

11:30 – 12:00 Action Items Overview, Think Tank Review, Wrap Up, and

Adjourn Mollie Ayala

12:00 -1:00 Lunch 1:00 - 5:00

PDT No Virtual CFT Meeting: FTF attendees will tour the Phoenix Indian Medical Center Mollie Ayala, Lynda Von Bibra, Dan Diggins

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Agenda for Thursday, March 21, 2013: 8:00-2:00 PM MST/PDT (11:00-5:00 PM EST)

Time (MST) Agenda Topics Facilitator

8:00 - 8:30 Recap with focused discussion of operational processes

and plans (all day) Clayton Curtis

8:30 - 9:30 Discuss BCMA Business Processes and Workflows: Practice Improvement Recommendations IHS-former Change Package Document located on VA IHS

Collaboration SharePoint site – Shared Documents – under Pre-Implementation folder – within the Evaluate Clinical Business Process folder. BCMA Shared

Documents

Chris Tucker, Jonathan Bagby

9:30 - 10:30 Training Required and Supporting Documentation Jan Zeller, David Taylor, Mollie Ayala, Cathy Whaley, Mike Allen 10:30 - 10:45 Break

10:45 -12:30 MU Test Scripts: Scenarios Required David Taylor,

Mollie Ayala, Cathy Whaley, Mike Allen 12:30 -1:30 Lunch

1:30 -1:45 Identify best Day and Time, as well as Frequency, for CFT

Calls Cathi Graves, Mollie Ayala

1:45 - 2:00 Action Items Overview, Think Tank Review, Wrap Up, and

References

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