EANCOM D.96A Version: 007 Print: EAN ORDERS D.96A DE

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UNB

M 1

INTERCHANGE HEADER

Is used to start, identify and specify an interchange.

EDIFACT EAN Description

S001 Syntax identifier M

0001 Syntax identifier M a4 Use of the character set UNOC (Version 2) 0002 Syntax version number M n1

S002 Interchange sender M

0004 Sender identification M an..35 Sender of an order is always Media Saturn Holding 0007 Partner identification code,

qualifier

C an..4 Use of ILN S003 Interchange recipient M

0010 Recipient identification M an..35 Message recipient 0007 Partner identification code,

qualifier

C an..4 S004 Date/time of preparation M

0017 Date of preparation M n6 Preparation date

0020 Interchange control reference M an..14 Unique interchange control reference per recipient S005 Recipient’s reference/password C 0022 Recipient’s reference or password

M an..14 Transmission of Media-Saturn archive number 0026 Application reference C an..14

0029 Processing priority code C a1 0031 Acknowledge request C n1 0032 Communications agreement

ID

C an..35

0035 Test indicator C n1 Test indicator is set for all test transmissions (also in the event of a double transmission FAX and EDI)

Interchange header

UNH

M 1

MESSAGE HEADER

A service segment starting and uniquely identifying a message as well as

specifying version and controlling agency. The UN message type code for the Purchase order message is "ORDERS".

0062 Message

reference number

M an..14 A sender’s unique message reference. Serial number of messages in the

data exchange. Identical with DE 0062 in UNT, assigned by sender.

S009 Message identifier M

0065 Message type M an..6 ORDERS = order 0052 Message version number M an..3 D=DRAFT

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EDIFACT EAN Description 0051 Controlling agency,

coded

M an..2 UN = responsible association 0057 Association assigned code C an..6 EAN007 = EAN version number The data elements 0065, 0052, 0054 and 0051 declare the message as a UNSM order from the D.96A directory under the control of the United Nations.

Data element 0057 describes the message as EANCOM version 007 of a UNSM order. Example:

UNH+ME000001+ORDERS:D:96A:UN:EAN007'

BGM

M 1

BEGINNING OF MESSAGE

A segment by which the sender uniquely identifies the order by specifying the type and the document number.

C002 Document/ message name

C 1001 Document/

message name, coded

C an..3 220 = Order 221 = Basic order 224 = Rush order 226 = Blanket order

22E = Order created by manufacturer (EAN code)

1004 Document/ Message number

C an..35 Consecutive number assigned per market in WWS The order number (assigned by Media-Saturn) is 17 digits and purely numeric.

DTM

M 35

DATE/TIME/PERIOD

A segment for specifying the order date, delivery date or collection date for goods ordered.

C507 Date/time/period M 2005 Date/time/period of time,

qualifier

M an..3 2 = Delivery date (date/time) requested 61 = Cancel if not delivered by this date 63 = Delivery date/time, at the latest 64 = Delivery date/time, at the earliest 137 = Documents/messages, date/time 2380 Date/time/period C an..35

2379 Date/time/period, format qualifier

C an..3 102 = Qualifier for the date format YYYYMMDD 203 = Qualifier for the date format

YYYYMMDDHHMM

718 = Qualifier for the format of a period of time YYYYMMDD-YYYYMMDD

This segment is used to specify the order date and the delivery date of the goods. DE 2005: You need to specify the document date (code value 137) in the order. Format YYYYMMDD.

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Examples:

DTM+137:19930830:102'

This example shows 30 August 1993 as the message date.

DTM+61:19981001:102' (Cancel the product ordered if it has not been delivered by this date) DTM+63:19981030:102'

DTM+64:19981001:102'

The example shows 1 October 1998 as the earliest delivery date, and 30 October 1998 as the latest. DTM+2:19981018:102'

This example specifies 18 October 1998 as the requested delivery date.

FTX

C 5

FREE TEXT

A segment with free text information in coded or clear form in order to provide additional information about the overall order if need be. With Electronic Data Interchange, such text normally needs to be processed manually by the recipient.

4451 Text assignment, coded M an..3 PUR = Procurement information ZZZ = Bilateral agreement ERS = Opening order 4453 Word processing reference,

coded

C an..3 * 1 = Text for subsequent use C107 Text reference C References to a standard text

4441 Free text, coded M an..3

C108 Text C

4440 Free text M an..70 A= free text

4440 Free text C an..70

Can be prepared in WWS and transmitted via EDI, although this is not recommended. If it arises

from figures based on experience that certain agreements are recurring, this will be transferred as coded segments.

Possible field content (4 lines with 70 characters per line) SG1

C 1

RFF-DTM

A group of segments for giving references and, where necessary, their dates, relating to the whole message, e.g. contract number, import/ export licence number etc.

RFF

M 1

REFERENCE

A segment identifying the reference by its number, e.g. contract, import/export licence etc.

C506 Reference M

1153 Reference qualifier M an..3 PD = Number for advertising promotion 1154 Reference number C an..35

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SG2

C 1

NAD-SG3-SG5

A group of segments specifying the parties with associated information.

NAD

M 1

NAME AND ADDRESS

A segment for specifying names and addresses as well as their functions, which are

important to the whole order. Identification of the seller and buyer parties is mandatory for the order. The delivery address is likewise specified in a NAD segment as well as other addresses, e.g. billing address.

3035 Party, qualifier M an..3 BY = Buyer

DP = Delivery address (where the goods are to be delivered to)

IV = Invoice recipient SU = Supplier/manufacturer MF = Manufacturer

C082 Identification of party C

3039 Identification of party M an..17 International location number (ILN) - format n13 of the market placing the order

1131 Code list, qualifier C an..3 3055 Body responsible for code

maintenance, coded

C an..3 * 9 = EAN

The NAD segment is used to identify the business partner that the order relates to. Buyer and supplier of goods and services need to be specified. In addition, invoice recipients

and the delivery address need to be specified if they differ from the buyer.

The delivery address in the NAD segment of the header applies to all items. It can be overwritten at item level by using the segment group 32 LOC/QTY/DTM for decentralized deliveries.

Only the ILN is used to identify the address. Example: NAD+BY+5412345000010::9' NAD+SU+4012345000009::9' NAD+DP+5410738377117::9' NAD+IV+4335347000007::9' SG2 C 2 NAD-SG3-SG5

A group of segments specifying the parties with associated information.

NAD

M 1

NAME AND ADDRESS

A segment for specifying names and addresses as well as their functions, which are

important to the whole order. Identification of the seller and buyer parties is mandatory for the order. The delivery address is likewise specified in a NAD segment as well as other addresses, e.g. billing address.

3035 Party, qualifier M an..3 SU = Supplier/manufacturer C082 Identification of party C

3039 Identification of party M an..17 International location number (ILN) - format n13 1131 Code list, qualifier C an..3

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EDIFACT EAN Description 3055 Body responsible for code

maintenance, coded

C an..3 * 9 = EAN

SG7

C 1

CUX-DTM

A group of segments specifying the currencies and related dates valid for the whole order.

CUX

M 1

CURRENCIES

A segment identifying the currencies required in the order. A

rate of exchange may be given to convert a reference currency into a target currency.

C504 Currency C

6347 Currency details, qualifier

M an..3 2 = Reference currency 6345 Currency, coded C an..3 ISO 4217 3 Alpha code 6343 Currency, qualifier C an..3 9 = Order currency

The CUX segment always conveys the currency of the order. According to WWS, this is preassigned with the local currency of the supplier. However, it can also be overwritten in isolated cases.

The CUX segment is always transferred. Example:

CUX+2:DEM:9' SG8

C 1

PAT-DTM-PCD-MOA

A group of segments specifying the terms of payment for the whole order.

PAT

M 1

PAYMENT TERMS BASIS

A segment specifying the terms of payment and date/time basis.

4279 Type of

payment terms, qualifier

M an..3 1 = As usual (no change in market)

22 = Reduction (cash discount), change was made during the order

C110 Payment terms C 4277 Payment terms, identification M an..17 C112 Date/time for payment terms C 2475 Payment date, coded

M an..3 5 From invoice

21 From goods receipt

2009 Time reference, coded C an..3 Due date calculated from the end of the month when the invoice was received

2151 Type of period, coded C an..3 Specified in days 2152 Number of periods C n..3 Value dates + days due

This segment is used by the sender to request special payment conditions for the current order only. Example:

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PAT+22++5:3:D:20'

This example specifies the conditions for cash discount deduction when paying within 20 days of the invoice date.

SG8

C 1

PAT-DTM-PCD-MOA

A group of segments specifying the terms of payment for the whole order.

PCD

C 1

PERCENTAGE DETAILS

A segment specifying the cash discount, the interest rate, the contract penalty as well as the instalment percentage.

C501 Percentage details M

5245 Percentage, qualifier M an..3 12 = Deduction (cash discount)

5482 Percentage C n..8

5249 Percentage base, coded C an..3 13 = Invoice value

This segment is only used if the order market has altered the standard payment conditions. Example:

PCD+12:4:13'

A 4% cash discount is deducted from the overall invoice amount. SG25

C 1

LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments providing details of the individual

items ordered.

LIN

M 1

LINE ITEM

A segment identifying the product or service ordered.

1082 Item number C n..6 Item number within the order allocated by the programme 1229 Type of activity/announcement, coded C an..3 C212 Commodity/service number, identification C

7140 Product/service number C an..35 Format n..14

EAN-8, UPC-A, EAN-13 Number of the article ordered

7143 Product/service number, type, coded

C an..3 * EN = EAN * UP = UPC C829 Display for sub-item C

5495 Display for sub-item, coded

C an..3 Only if sub-items = individual articles in set The item part of the order is formed from a recurring group of segments that each begins with the LIN segment.

Each LIN segment refers to an ordered product. Example:

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Notes:

DE C212: This data element group is only used for identifying EAN/UPC codes. If

other codes are used, e.g. HIBC, the data element group is not used and a PIA segment is used instead. The data elements 5495 and 7083 are only used if sub-items are needed.

YOU CAN FIND THE COMPLETE DESCRIPTION ON HOW TO USE SUB-ITEMS IN PART I, CHAPTER 4.11.

SG25

C 1

LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items.

PIA

C 25

ADDITIONAL PRODUCT ID

A segment providing either additional identification to the product specified in the LIN segment or providing any substitute product identification.

4347 Product

identification function, qualifier

M an..3 1 = Additional identification

C212 Goods/service number, identification

M

7140 Product/service number C an..35 7143 Product/service number,

type, coded

C an..3 BP = Article number of buyer SA = Article number of supplier C212 Goods/service number,

identification

C

7140 Product/service number C an..35 C212 Goods/service number,

identification

C

7140 Product/service number C an..35 7143 Product/service number,

type, coded

C an..3 Use for additional product information

- Supplier order number

- Internal MediaSaturn article number SG25

C 1

IMD

C 99

ITEM DESCRIPTION

A segment for describing the product or service ordered as well as product characteristics. This segment should be used for products and services that cannot be fully identified by a product code or article number. It can also be used to communicate coded descriptions of the

article number in the LIN segment, e.g. an article number referring to the consumer unit, delivery unit, trade unit or a product that varies in quantity.

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EDIFACT EAN Description 7077 Product/service description,

type, coded

C an..3 C = Code (from the list of the agency maintaining the codes)

F = Free format

S = Structured (from the list of the agency maintaining the codes)

7081 Product/service group, coded C an..3 35 = Colour C273 Product/service description C 7009 Product/service description, identification C an..7 1131 Code list, qualifier C an..3 3055 Body responsible for code

maintenance, coded

C an..3

7008 Product/service description C an..35 Colour designation This segment is used to describe the current item.

Segment used for Colour

IMD+F+35++:::Colour Article designation

IMD+F++:::Article designation

Coded display (trade unit, consumer unit) IMD+C++CU'

SG25

C 1

IMD

C 99

ITEM DESCRIPTION

7077 Product/service description, type, coded

F = Free format

7081 Product/service group, coded C an..3 C273 Product/service description C 7009 Product/service description, identification C an..7 1131 Code list, qualifier C an..3 3055 Body responsible for code

maintenance, coded

C an..3

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SG25

C 1

IMD

C 99

ITEM DESCRIPTION

7077 Product/service description, type, coded

F = Free format

7081 Product/service group, coded C an..3 C273 Product/service description C 7009 Product/service description, identification

C an..7 CU = Consumer unit (EAN code) DU = Delivery unit (EAN code) TU = Trade unit (EAN code) This segment is only used in connection with sub-items.

SG25

C 1

QTY

C 10

QUANTITY

A segment identifying the total quantity of products in an order item.

C186 Quantities M

6063 Quantity, qualifier M an..3 47 = Quantity ordered for calculation 21 = Ordered Quantity

15E = Quantity without calculation (EAN code)

6060 Quantity M n..15

6411 Unit of measurement, qualifier

C an..3 KGM = Kilogram This segment is used to specify the total quantity for the current order item.

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The segment should occur once – if using rebate in kind, the segment is sent twice.

SG25

C 1

SG28

C 1

PRI-CUX

A group of segments for relevant price details of the goods or services ordered.

PRI

M 1

PRICE DETAILS

A segment to specify the price type and the amount of the goods or services in the LIN segment.

C509 Price information C

5125 Price, qualifier M an..3 AAB = Gross costing

5118 Price C n..15

DE 5125 = AAB specifies that this segment is to do with the industry EK (=list price). SG25

C 1

SG28

C 2

PRI-CUX

PRI

M 1

PRICE DETAILS

C509 Price information C

5125 Price, qualifier M an..3 AAA = Net calculation AAB = Gross calculation

5118 Price C n..15

DE 5125 = AAA specifies that it is to do with the net invoice price per item.

If this value differs from the gross value in the previous PRI segment, the differential amount must appear in the following ALC segments.

SG25

C 1

SG28

C 3

PRI-CUX

PRI

M 1

PRICE DETAILS

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5125 Price, qualifier M an..3 XXX = Information price incl. taxes

5118 Price C n..15

5375 Price type, coded C an..3

5387 Price type, qualifier C an..3 SRP = Recommended retail price This segment is only used if an article price marking was agreed with the supplier.

The order market has the possibility to maintain the selling prices directly during the order (dependent on the EDI order output identifier of the supplier).

SG25

C 1

SG34

C 1

TAX-MOA

A group of segments specifying tax-related information.

TAX

M 1

DUTY/TAX/FEE DETAILS

A segment specifying a tax type, category and rate or exemption relating to the order item.

5283 Duty/tax/fee class, qualifier M an..3 7 = Tax C241 Duty/tax/fee type C 5153 Duty/tax/fee type, coded

C an..3 VAT = Value-added tax C533 Allocation details

of duty/tax/fees

C 5289 Identifier for the

allocation of duty/tax/fees

M an..6 5286 Duty/tax/fees,

tax assessment basis

C an..15

C243 Duty/tax/fees C

5279 Duty/tax/fee rate, identification

C an..7 1131 Code list, qualifier C an..3 3055 Body responsible for code

maintenance, coded

C an..3

5278 Duty/tax/fee rate C an..17 Tax rate The TAX is sent with each item.

SG25

C 1

SG39

C 1

ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43

A group of segments specifying charges and allowances for items. Where relevant, additional information and tax details can be included. The

basis for the calculation of the charge/allowance may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly.

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ALC

M 1

ALLOWANCE OR CHARGE

A segment specifying the allowance or charge and, where necessary, its calculation sequence.

5463 Allowance or charge, qualifier M an..3 A = Allowance C = Charge C552 Allowance/charge information C

1230 Allowance or charge, number C an..35

4471 Allocation type, coded C an..3 st O 1227 Calculation sequence

indicator, coded

C an..3 1 = First calculation level 2 = Second calculation level etc, etc, etc...

9 = Ninth calculation level C214 Identification of special

services

C

7161 Special services, coded M an..3 AA = Advertising allowance

RAA = Agreed discount (=invoice conditions) The ALC segments at item level tell you which deductions from the gross calculation have led

to the net calculation.

A separate ALC segment needs to be sent for each deduction used in % or EUR. Example:

ALC+A+RR++1'

PCD+1:2' Agreed deduction with 2% from the above ALC+A+RR++2'

PCD+1:3' Agreed discount with 3% on going SG25

C 1

SG39

C 1

basis for the calculation of the charge/allowance may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly. SG41

C 1

PCD-RNG

A group of segments specifying the percentage for the charge or allowance, e.g.

the charge/allowance amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.

PCD

M 1

PERCENTAGE DETAILS

A segment identifying the percentage and the percentage basis for the calculation of the charge or allowance.

C501 Percentage details M

5245 Percentage, qualifier M an..3 1 = Allowance 2 = Charge

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This segment helps specify percentage charges/allowances for the current item. Example: PCD+1:1.25' SG25 C 1 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items.

SG39 C 1

A group of segments specifying charges and allowances for items. Where relevant, additional information and tax details can be included. The

basis for the calculation of the charge/allowance may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly. SG41

C 1

PCD-RNG

A group of segments specifying the percentage for the charge or allowance, e.g.

the charge/allowance amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.

RNG

M 1

RANGE DETAILS

A Segment specifying, if required, a range for the application of the percentage or amount

6167 Range type qualifier M n..3 1 = Allowance range 2 = Charge range

C280 Range C

6411 Measure unit qualifier M n..3 P1 = Percentage AMT = Amount

SG25

C 1

SG39

C 1

basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly. SG42

C 1

MOA-RNG

A group of segments specifying a monetary amount for a charge or allowance. A range to which the charge or allowance applies can be specified, e.g. an allowance of BEF 5,000 may be specified if the goods value ordered is greater than BEF 100,000.

MOA

M 1

MONETARY AMOUNT

A segment identifying the monetary amount for the charge or allowance.

C516 Monetary amount M

5025 Type of monetary amount, qualifier

M an..3 23 = Charge amount 204 = Allowance amount 5004 Monetary amount C n..18

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UNS

M 1

SERVICE CONTROL

A service segment placed at the start of the summary section to avoid segment collision.

0081 Segment ID, coded M a1 * S = Separation of item part/total part This segment helps separate the item and total part of a message.

Example: UNS+S'

MOA

C 12

MONETARY AMOUNT

A segment giving the total amounts for the whole order.

M an..3 79 = Total amount for item 5004 Monetary amount C n..18

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This segment helps specify total amounts for the order. 79 Total item value (net)

86 Total value of message (total items less document amount conditions)

131 Document amount allowances, such as advertising expense allowances or agreed discounts, possibly incidental costs as well

MOA

C 12

MONETARY AMOUNT

M an..3 79 = Total item amount

86 = Total amount for message

(=Total item amount document conditions) 131 = Total amount of document conditions 5004 Monetary amount C n..18

MOA

C 12

MONETARY AMOUNT

M an..3 79 = Total item amount

86 = Total amount for message

(=Total item amount document conditions) 131 = Total amount of document conditions 5004 Monetary amount C n..18

CNT

C 10

CONTROL TOTAL

A segment by which control totals may be provided by the sender for checking by the receiver.

C270 Control statement M

6069 Control qualifier M an..3 1 = Computed total amount of contents of QTY segments at item level

6066 Control value M n..18 This segment helps specify quantity control totals. Example:

CNT+1:55'

The message contains 55 ordered quantities (incl. rebate in kind)

CNT

C 10

CONTROL TOTAL

A segment by which control totals may be provided by the sender for checking by the receiver.

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Example: CNT+2:4'

The message contains four LIN segments.

UNT

M 1

MESSAGE TRAILER

A service segment ending a message, giving the total number of segments in the message as well as the reference number of the message..

0074 Number of segments in a message

M n..6 The total number of segments in a message is specified here

0062 Message reference number M an..14

The UNT segment is a mandatory segment in UN/EDIFACT. It must be the last segment of each message. Example: