GENERAL OVERVIEW
Introduction
Short-term study abroad programs enrich the curriculum by taking learning to new dimensions outside the classroom. Members of the Webster faculty are invited to plan and propose short-term study abroad courses using the attached application form. The application must be endorsed by the sponsoring department’s chair as well as by the appropriate dean. If the course is to be cross-listed with another department, that department’s chair and dean must also sign off on the proposal. Proposed courses must carry a minimum of 3 credits.
Steps in the Proposal Process
1. Familiarize yourself with the Short-Term Faculty Led Program Policy. http://www.webster.edu/study-abroad/resources/faculty_resources.html
2. Meet with your department chair or program director to discuss your plans, ideas and any college level policies and procedures.
3. Meet with the Director of Global Program Development to discuss the process for proposal and program development, and options available for program support. 4. Complete the Program Proposal Application. (Please download and save before filling
out the proposal).
5. Obtain signatures from Department Chair(s) and School/College Dean(s) to confirm their endorsement of the proposed program.
6. Submit completed proposal packet to the Director of Global Program Development by the corresponding deadline. The proposal packet should include the following: application, program rationale, syllabus, resume/CV itinerary, program description, risk assessment, and budget estimate.
Proposal packet should be sent to:
Hannah Verity, Director Global Program Development, Loretto Hall 314-246-7627 [email protected]
Review and Final Approval
A review committee including Global Program Development, Office of Study Abroad & Risk Management will review proposals for short-term study abroad courses to be offered by faculty members. Recommendations will then be forwarded to the Vice Provost for review and final approval. Decisions will then be communicated to Faculty Leaders all endorsers.
Program Timing
Fall Break
Winter Break
Spring Break
May Term &
Summer Term
Submission/Proposal to Global Program Development October 15 (12 before proposed program) October 15 (14 before proposed program) February 15 (13 before proposed program) February 15 (15 before proposed program)A completed proposal packet will include the following:
PROGRAM PROPOSAL APPLICATION: Form is included here.
SYLLABUS: A detailed syllabus including a course description, textbooks and readings, assignments, learning outcomes, etc. Each proposal should contain specific course content and goals.
RESUME/CV: A current resume or CV of the faculty leader(s) indicating academic and professional qualifications related to the course subject and travel destination.
INTINERARY: An itinerary describing class activities on each day of the trip. These activities should correspond to and support the academic learning outcomes of the course. Also include exact location(s) of the proposed program, including an indication of destination(s) and transportation mode(s) for day trips or longer excursions. The itinerary must include dates or number of days in each location. If you prefer, you may include the itinerary in the syllabus.
PROGRAM DESCRIPTION: Rationale and description of the proposed program addressing academic and administrative issues.
RISK MANAGEMENT ASSESSMENT: A risk management assessment includes information about transportation safety, public health and medical facilities, weather and forces of nature (earthquake region, avalanches, extreme heat or cold, typhoons, etc.), socio-economic and cultural conditions, crimes, political environment, social instability, etc. Global Program Development will seek additional information in relation to safety and liability coverage of on-site service providers in order to safeguard the faculty leader and the university from potential liability in case of an accident.
BUDGET ESTIMATES: An estimate of expenses for the proposed program. When estimating costs, consider the following: airfare, accommodations, ground travel, admission fees, guest lecturers, facility charges, and any formal events. The cost will vary based on the number of students participating; be sure to indicate the number of participants on which the cost estimate was based.
Compensation for Faculty Leaders: It is anticipated that faculty leading short-term programs will be compensated at the adjunct level unless other arrangements are approved by the department or dean. Faculty leaders’ travel, accommodation and program expenses are generally covered by the student program fee. Faculty leaders are expected to travel with and stay with the students throughout the duration of the program.
PROGRAM PROPOSAL APPLICATION
APPLICANT(S) INFORMATION
Faculty Leader: _______________________________________________________________________ Phone: ____________________________________ E-mail:_________________________________ Department: ________________________________________ Dept. Account No.: 1 0 - __ __ __ __ Campus Address: ___________________________________________________________________ Faculty B: ___________________________________________________________________________ Phone: ____________________________________ E-mail:_________________________________ Department: ________________________________________ Dept. Account No.: 1 0 - __ __ __ __ Campus Address: ___________________________________________________________________
PROGRAM INFORMATION
Term: _________________________
Delivery Format:
□
Online Course Plus Travel□
Traditional Classroom Setting Plus Travel□
On Location Only Course Title: ____________________________________________ Course No.: _______________ Existing Course?□
Yes□
No Credit Hours: ______________ Location(s):__________________________________________________________________________ On-Location Arrival Date: _________ On-Location Departure Date: ________ Days Abroad: ______ Full Term Dates if Hybrid: Start Date: _______________ End Date:__________________ The program will be designed for:□
Undergraduate students□
Graduate students□
BothWill the program be open to students from other universities?
□
Yes□
No; If “No,” please explain: ____________________________________________________ Will participation require completion of prerequisite courses?□
Yes□
NoIf “Yes,” please identify prerequisites: APPLICANT’S CERTIFICATION
I certify that I have familiarized myself with the short-term program policies and procedures as well as applicable university policies and agree to abide by them.
_____________________________________________ ______________________ _________
Applicant(s) SIGNED Date
SIGNATURES OF COLLEGE/SCHOOL APPROVAL
_____________________________________________ ______________________ _________ Department Chair(s)/Campus Director (if extended campus) SIGNED Date _____________________________________________ ______________________ _________
PROGRAM DESCRIPTION
Note to Faculty: Please address all questions below. If questions are left blank, it will not be considered a complete proposal. You may use additional pages if necessary.
TERM
When do you wish to offer the program?
□
Spring Break 20□
Summer 20□
Fall Break 20□
Winter Break 20 Why did you select this period?LOCATION
Why did you choose the proposed location?
What is your professional or academic experience in the location?
When was the last time you visited and for how long?
How do you expect the location(s) to benefit your teaching and student learning?
Please describe how you plan to arrange on-location activities such as corporate visits, guest lectures and cultural experiences.
TARGET AUDIENCE
What is your target student population?
Why do you think this program will appeal to them?
MARKETING AND RECRUITMENT How do you plan to promote the program?
How do you intend to recruit the students?
ACADEMIC ISSUES
Have you taught this course previously?
□
Yes□
NoIs this course approved by the Curriculum Committee or Graduate Council?
□
Yes□
No If a new course, when do you expect to obtain the Curriculum Committee or Graduate Council approval?Will the course satisfy major and/or minor requirements?
Do you anticipate offering this course more than once?
□
Yes□
Nodiscipline).
How does the program relate to department curricula and strengthen Webster’s commitment to global citizenship?
Describe the instructional delivery methods to be used, e.g. classroom lectures; online; tours; site visits; guest speakers; etc... How do each of these support the academic learning outcomes of the course?
If any, what pre-departure orientation and activities will be required of the students?
ADMINISTRATIVE ISSUES: Program Management Models:
- Faculty/Department Administered Programs – The faculty leader(s) and their department(s) are responsible for the administration and coordination of the program logistics, such as contracting with hotels and accommodations, travel agents, excursion companies, setting appointments, etc. Global Program Development provides assistance and advice as needed. The Office of Study Abroad processes student program applications (not course registration) and provides required services for students, for example, providing insurance, conducting pre-departure orientation, etc.
- Outside Service Provider Programs – The faculty leader’s main role is the academic components of the program, promoting the course and recruiting students. The service provider administers and coordinates the logistics of the program, such as contracting with hotels or other accommodations, airlines and travel agents, excursion companies, setting appointments, etc. A specific contract with the provider(s) delineating responsibilities is essential; Procurement Services must be engaged. Global Program Development provides assistance and advice when working with outside vendors. The Office of Study Abroad processes student program applications (not course registration) and provides required services for students, such as insuring them.
Do you intend to use the services of a third-party provider for logistics or other elements of the program?
□
Yes□
NoIf yes, explain how and provide name and contact details of provider(s).
What on-site resources will be needed, such as class meeting space, teaching facilities, academic or cultural resources, and housing/accommodations?
Please provide any information about the program’s format, activities, or selected travel or accommodation arrangements that might limit access for students with disabilities.
Please provide the visa requirements for particular location(s). This information can usually be found on the Country Specific page of the U.S. Dept. of State website.
RISK ASSESSMENT
Instructions:
This section of the Faculty Led Program Proposal consists of a worksheet titled:
Risk Assessment and Safety & Security Measures
The faculty leader will use this worksheet to identify the known health and safety risks specific to
locations on the program itinerary. The faculty leader will describe the measures that will be taken to
minimize these risks and to provide for the well-being of program participants. This worksheet must be
completed and submitted with the proposal prior to program approval.
The following resources may be helpful to faculty members preparing the Risk Management section of
their program proposals:
http://travel.state.gov/
http://usembassy.state.gov/
http://www.cdc.gov/travel/
http://www.globaled.us/safeti/
http://www.who.int/ith/en/
http://www.who.int/countries/en/
https://www.iamat.org/
RISK ASSESSMENT AND SAFETY & SECURITY MEASURES
Course Title: _______________________________________________________ Course No.: ______________ Please attach the current Country Specific Information page for each country on the program itinerary. Country Specific Information pages are available from the State Department’s web site: https://www.state.gov/
What is the current Travel Advisory Level by the U.S. State Department for each
country on the program itinerary? ________________________
Please note the emergency telephone number
(911 equivalent) for each country on the itinerary:
RISK ASSESSMENT SAFETY & SECURITY MEASURES
Please describe any known risks or dangers specific to locations on the program itinerary
Please describe the safety and security measures that will be taken to address potential threats Weather and Forces of Nature: Public Health and Medical Facilities: Transportation Safety: Socio-Economic and Cultural Conditions: Crime: Political Environment: Other:
BUDGET ESTIMATES
Name of Faculty ______________________________________________ Date Prepared _______________ Department __________________________________________________________________________________ Course Title _________________________________________________ Course No. __________________ International Site: ________________________________ Dates of International Travel: ______________________
General guidelines for preparation:
1. Make best estimate of number of students expected to take the course.
2. Please provide best estimates for budget lines (Global Program Development can help prepare the estimates). 3. The official program budget will be prepared with the information contained in this form.
I. STUDENTS
How many students are expected to take this course? _____
II. EXPENSES
Column A Column B Column CA. Faculty Expenses:
1. Airfare $ __________
2. Accommodations (housing/lodging) $ __________
3. Meals $ __________
4. Events (tickets, admissions, etc.) $ __________ 5. Excursions and Local Transportation $ __________ 6. Transportation (home campus location) $ __________ 7. Insurance ($30) per faculty) $ __________
Subtotal A (Add “1” through “7”) $ __________
B. Program Expenses:
1. Course Materials (handouts, etc.) $ __________ 2. Events (tickets, admissions, etc .) $ __________ 3. Publicity and Recruitment $ __________ 4. International Faculty Honorarium $ __________ 5. International Service Provider Fees $ __________ 6. Rentals (list) __________________ $ __________ 7. Other (list) ____________________ $ __________ 8. Contingency (usually $500) $ __________
Subtotal B (Add “1” through “89”) $ __________
Total Faculty and Program Expenses (add subtotals A and B) $__________ C. Student Expenses: Costs per student if arranged by Webster University
1. Airfare $ __________
2. Accommodations (housing/lodging) $ __________ 3. Selected Meal(s) (if any) $ __________ 4. Events (tickets, admissions, etc.) $ __________ 5. Excursions and Local Transportation $ __________ 6. Other __________________________ $ __________
