• Put convenience and productivity at your fingertips
• Gain control over your document workflow
• Save time and money by benefiting from an integrated system
• Security features help make your documents safe
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Performance and productivity
Gain performance and productivity using this tool, which is designed to meet today’s multitasking office needs. With the bundled Adobe® Acrobat® software, you can easily create, edit
and store documents within a PDF workflow. You can also convert your electronic files into PDF files that can be combined and distributed throughout your organization and opened or printed by any user with Adobe Reader.
The tool also offers a combination of visual and functional capabilities that can increase performance by letting you access existing applications and PDF files within a defined area on your PC. With the Océ Document Management Tool, you can preview thumbnails of files without opening software, move documents or pages within documents and bind them for grouped transmission. You can also enhance images, OCR text, attach email files or send and print while distributing data to others.
Control
With the Océ Document Management Tool, you can leverage key functions of your Océ MFP at your desktop. Mailboxes in your Océ MFPs can be set up to receive documents, store files or pull files through to your DMT workspace. In addition, Scan-to-Watch folders can be created with filters that correct for skewing, image quality and OCR conversion before they are received and converted to a file.
Distributing, storing and altering documents is easy with the Océ Document Management Tool. When saving files, you can add descriptive tags, markers, keywords or individual notes stored in separate files so other users can open documents in their original form. In addition to text, you can enhance images by editing and rotating, straightening, removing color backgrounds and more.
Océ Document Management Tool .
Digital document workflow software that
streamlines productivity
The Océ Document Management Tool (DMT) enables you to increase control of your business documents by putting access, editing and distribution decisions at your fingertips. With this tool, many types of data, including scanned documents, images and applications created with your office software, can be
DMT 2.2 main window functions
Shortcut toolbars
With the click of a toolbar button you can alter the file view and network link, search, group, separate and rotate images to rearrange the page.
Drop-down menus
Access advanced tools, such as application setup, customized view settings, OCR capability and security functions with the drop-down menus.
File area
In this section you can create, delete or move files and folders, change their names or create and add shared folders. Or, just click on an MFP to view the files located within it.
Preview thumbnails
These icons enable you to view the file format of documents and how many pages are in them without opening a file.
Binder view
Virtually bind documents by dragging and dropping them from various applications without actually merging your original PDF files. Just create a new binder and drag the text, photo, spreadsheet and PDF files that you want to edit.
Customizable launcher
Add applications, email settings and print drivers to the launcher for easy drag-and-drop functionality. With the launcher, you can save print settings or print documents without opening a file.
Card view
With this view, you can manage and examine a document’s properties, including the name of the author, the title and the subject.
Connectivity
Access your networked Océ MFPs, watch folders, TWAIN compliant scanning devices and email with the Océ Document Management Tool. With batch printing, linked application sharing, output in multiple formats and automatic data transfer, the Océ Document Management Tool is your connection to most office devices. In addition, PDF files can be directly registered in or transferred to another document management or information sharing application for smooth and efficient use of documents as information assets.
When sharing larger files, the tool can automatically set up a simple FTP server from your PC. You can then post documents or have files sent to the FTP folder for group access and control with password and log on security.
Océ MFP integration Scanned images or paper documents can be sent to the mailboxes in the MFP. Stored forms or documents can be released on demand from the mailbox.
DMT can set up mailboxes, create passwords and manage PDF
files from the user’s PC
Scan Print
Convenience
The Océ Document Management Tool puts convenience at your fingertips with an intuitive process for working with documents, choosing options and organizing workflow. Key function tool menus can be displayed or hidden and Word, Excel® or PowerPoint® files can be converted into PDF files
and registered just by dragging and dropping them into a document folder.
To find documents, just search based on text, bookmarks or annotations in PDF files, or by filename, date of update and title, all in a single search operation. For fast printing or distribution of document sets, just bind or unbind file groups. You can also easily organize your workspace in the main window, which includes areas for files, folders, document toolbar functions and an application launcher toolbar. With all of these features, DMT gives you the enhanced empowerment, convenience and control you need to accelerate your document workflows and get jobs done faster from your desktop.
Security
It is easy to keep confidential information secure with the Océ Document Management Tool. Password and watermark features along with security functions in the Adobe Acrobat software protect important data and communications. The tool lets you define and set detailed access restrictions, including permitting only authorized people to view, print or add comments on PDF files. To further prevent unauthorized use and reduce the time required for circulating documents, add digital signatures or department approval stamps to your files and save the originals.
• Connectivity and management of MFP networked devices • PDF and document generation • Document management with
full text search
• Optical Character Recognition (OCR)
• Image and photo enhancement
Océ Document Management
Tool 2.2 Local filestorage
Digital document workflow software that
streamlines productivity
Key benefits
The Océ Document Management Tool offers a combination of visual and functional capabilities that can increase performance for document users by letting them take advantage of their existing applications and the added tools that come with the DMT. With these added features, users can easily perform the following daily tasks quickly and efficiently.
Centralize management of workflow
The Océ Document Management Tool can display data in a box of a specified MFP and even change the filename. Downloaded data can be edited, processed and output again as needed without leaving your desk. This enables more integrated document management.
Automatic document filtering
Save time, steps and improve usability of scanned or digital files with automatic document correcting filters that can be turned on to enhance images, trim, OCR and save files into PDF or TIFF formats. No matter which way you import your files, these filters will help to improve your text, layout and images before you even open the processed document.
Enhance images
The Océ Document Management Tool features automatic and manual image correction features. The tool can automatically judge the image conditions and apply suitable corrections or you can do it yourself. You can manually rotate images to straighten them, remove color background or color interference, delete bleed-through from the reverse side of pages and correct and enhance digital color photos.
Search with greater flexibility
Search for specific information by whatever criteria you prefer, including filename, date, keyword, or a combination of search criteria to zero-in on the precise data you want. For refined searches, use multiple keywords and the AND/OR operative. Océ Document Management Tool 2.2 workflow Word Excel • Deskew • Orientation • Auto-enhance • OCR • Trimming • Print • Save TIFF as multipage TIFF
Input Automatic filtering Document management Output
Originals PDF
Unbind Bind
Skewed Corrected
Original Enhanced Set up filters to perform automatic actions upon import into DMT:
• Combine documents to create PDFs • Bind and unbind files
• Search a document using OCR text • Secure your documents
Image conversion
PDF, compact PDF, JPEG, JPEG 2000, BMP, PSD, PCT, TIFF, PNG, RTF
Image correction/processing
• Background removal • Halftone removal • Bleed through removal • Skew adjustment
• Automatic enhancement of document image
• Automatic enhancement of photo image • Preset enhancement of photo image • Image enhancement (brightness, contrast,
gamma, vividness, color balance) • Sharpness adjustment
• Resolution change • Image size change
• Negative/positive inverting • Mirror imaging • Embossing • Trimming • Rotation Printing
Printing of thumbnails, cards, lists and files
Security
• Encryption based on password • Encryption by digital certificate • Addition of digital signature
Other
• OCR function • PDF text pasting
• Document image output (BMP) • Text output
• Folder monitoring
System requirements
Operating system
Windows® 2000 Professional, Windows
XP Home Edition, XP Professional, Windows Vista® Home Basic, Home
Premium, Ultimate, Business and Enterprise
Memory
• 256 MB or more recommended • 1 GB or more for Windows Vista OS • 512 MB or more for Windows Vista
Home Basic OS
CPU
Intel® Pentium® 4 (1.6 GHz or faster)
Web browser
Microsoft® Internet Explorer® 6 or higher
Hard disk
800 MB of available space or more
Display resolution 1024 x 768 pixels Network TCP/IP
General specifications
Data registration • Documents produced on PC • Image files created on PC • Scanner input Display views • Folder tree • Icon • Thumbnail • List • Details • CardSearch (with advanced search function)
File name, title, subtitle, author, keyword, date, bookmark, full text, annotation
Scan destinations
• Scan to FTP • Scan to email (POP) • Scan to TWAIN
MFP Box operations
Box display, file display, thumbnail size change
File operation
Copy, move, delete, next page, grouping by binder, actual merge
Page editing
• Rearrangement • Insertion/copy/deletion
• Rotation, grouping, separation, blank-page insertion
• Displayed page division, displayed page duplication
• Saving in PDF
Océ helps the people who make our world. Companies everywhere use Océ technical documentation systems in manufacturing, architecture, engineering and construction. Each week, high-speed Océ printing systems produce millions of transaction documents such as bank statements and utility bills. And in offices around the world, people use Océ professional document systems to keep the wheels of business and government turning. Océ is also at work in publishing on demand, newspaper production and wide format color for spectacular display graphics. It all helps our professional customers go ‘Beyond the Ordinary’ in printing and document management.
Beyond the Ordinary
Printing for
Professionals
Océ North America
Document Printing Systems 100 Oakview Drive Trumbull, CT 06611 Telephone 1.866.462.4478 Fax 1.800.446.0760
For information and services, visit us at:
www.oceusa.com
Océ and the Océ logo are registered trademarks of Océ-Technologies B.V. Windows, Windows Vista, Excel, PowerPoint and Word and corresponding logos and icons are registered trademarks of Microsoft, Inc. Adobe, Adobe Acrobat and Adobe Reader and corresponding logos and icons are registered trademarks of Adobe, Inc. All other terms and product names may be trademarks or registered trademarks of their respective owners and are hereby acknowledged. Specifications subject to change without notice.
