Flat-Bed-Plain Paper Fax and Copier

(1)

Operating Instructions

Flat-Bed-Plain Paper Fax and Copier

Model No.

KX-FB421

General Information

FOR FAX ADVANTAGE ASSISTANCE:

– CALL

1-800-HELP-FAX (1-800-435-7329)

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Thank you for purchasing a Panasonic facsimile.

Things you should keep a record of

Attach your sales receipt here.

For your future reference

Caution:

LThe Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile:

– date and time of transmission,

– identification of the business, entity or person(s) sending the facsimile, and – telephone number of the business, entity or person(s).

To program this information into your unit, complete all the instructions on page 28 to page 31.

LNote that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

LDo not rub or use an eraser on the printed side of recording paper, as the print may smear. Energy Star:

LAs an ENERGY STAR®_{Partner, Panasonic has determined that this product meets the ENERGY}

STAR guidelines for energy efficiency.

ENERGY STAR is a U.S. registered mark.

Trademarks:

LHammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

LopenLCR and openLCR.com are the trademarks of openLCR.com, Inc.

LAll other trademarks identified herein are the property of their respective owners. Copyright:

LThis manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Date of purchase Serial number

(found on the rear of the unit) Dealer’s name and address

(3)

Safety instructions

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions. 2. Follow all warnings and instructions marked

on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example

near a bathtub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

C. If the unit has been exposed to rain or water.

D. If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service center.

E. If the unit has been dropped or physically damaged.

F. If the unit exhibits a distinct change in performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

INSTALLATION:

LNever install telephone wiring during a lightning storm.

LNever install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

LNever touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

LUse caution when installing or modifying telephone lines.

WARNING:

LTo prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

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Initial Preparation

Accessories Included accessories ...6

Accessory information...6

Finding the Controls Overview ...7

Location of controls ... 8

Installation Connecting the document cover ...9

Unlocking the shipping lock ... 10

Ink film – installing / replacing ... 11

Paper stacker and paper tray ... 13

Recording paper ... 14

Connections and Setup Popular ways to use the fax machine ... 15

Case 1: Receives faxes and phone calls (on answering machine) on single line (one phone number) ... 16

Case 2: One line used for fax only ... 18

Case 3: Fax machine and telephone share a single line (one phone number); Fax seldom used ... 20

Case 4: Receives faxes and phone calls on single line, but different numbers (Distinctive Ring) ... 22

Case 5: Receives faxes and voice mail on same line, but different numbers (Distinctive Ring) ... 24

Help Button Help function ... 26

Volume Adjusting volume ... 27

Initial Programming Date and time, your logo and fax number ... 28

Telephone

Automatic Dialing Storing names and telephone numbers into one-touch dial ... 32

Storing names and telephone numbers into navigator directory ... 33

Editing a stored entry ... 34

Erasing a stored entry ... 35

Making a phone call using one-touch dial and navigator directory ... 36

Caller ID Caller ID service from your phone company ... 37

Viewing and calling back using caller information ... 38

Erasing caller information ... 39

Storing caller information into one-touch dial and navigator directory 40

Fax

Sending Faxes Sending a fax manually using the auto document feeder ... 41

Sending a fax manually using the scanner glass ... 43

Documents you can send ... 44

Sending a fax using one-touch dial and navigator directory ... 45

Broadcast transmission ... 47

Receiving Faxes Receiving a fax manually ... 51

Receiving a fax automatically ... 52

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Copy

Copying Making a copy ... 55

Programmable Features

Features Summary Programming ... 59

Basic features ... 60

Advanced features ... 61

Help

Error Messages Reports ... 64

Display ... 65

Frequently Asked Questions When a function does not work, check here ... 67

Jams Recording paper jam ... 70

Document jams – sending ... 73

Cleaning White plate and scanner glass ... 74

Document feeder rollers... 75

Thermal head and roller shaft ... 76

General Information

Printed Reports Reference lists and reports ... 79

Caller IQ Feature openLCR service for the Caller IQ feature ... 80

Specifications Technical data about this product ... 83

FCC Information List of FCC requirements and information ... 85

Limited Warranty Panasonic Facsimile Product Limited Warranty ... 86

Customer Services Customer Services directory ... 88

Index Program index ... 89

(6)

Accessories

Initial Preparation

Included accessories

LIf any items are missing or damaged, check with the place of purchase.

LSave the original carton and packing materials for future shipping and transportation of the unit.

LThe part numbers are subject to change without notice.

Accessory information

The included film roll is 10 meters (321/₂') long. We recommend that you buy a full-size replacement film 120 meters (393') for continuous use of your unit. For best results, use genuine Panasonic replacement film as follows:

L L L

LThe ink film is not reusable. Do not rewind and use the ink film again.

LTo place an order:

LIf you have any questions about internet orders, please contact us at: Power cord ... 1

Part No. PFJA1030Z

Telephone line cord ...1

Part No. PQJA10075Z

Handset ... 1

Part No. PFJXE0805Z Handset cord... 1

Part No. PQJA10126Z

Paper stacker ...1

Part No. PFKS1078Z1

Paper tray... 1

Part No. PFKS1072Z1 A4 paper guide... 1

Part No. PFKS1074Z1

Ink film ...1 Operating instructions ... 1

Part No. PFQX1699Z

Model No. Item Specifications/Usage

KX-FA94 Replacement film 216 mm × 120 m (81/₂" × 393')

Telephone: Call 1-800-332-5368.

Fax: Send a fax to 1-800-237-9080.

Include:

– your name, shipping address and telephone number, – credit card type, number, expiration date and your signature, – order part number and quantity.

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Finding the Controls

Overview

Front view

A

Document guides

B

Document exit

C

ADF (Auto Document Feeder) cover

D

Recording paper exit

E

Paper stacker

The paper stacker may not be shown in all illustrations.

F

Recording paper entrance

G

Paper tray

H

Tension plate

I

Document entrance

J

Document cover

K

Printer cover

L

Printer cover open button

Rear view

A

Power inlet

B

Telephone line jack

C

External telephone jack

D

ADF (Auto Document Feeder) cable

E

Speaker

L

E

_K

J

I

H

F

A

B

C

D

G

A

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Finding the Controls

Location of controls

A

Display

B

{{{{MENU}}}}

LTo initiate or exit programming.

C

{{{{CALLER ID}}}}

LTo use caller ID service (page 38, 40).

D

{{{{REDIAL/PAUSE}}}}

LTo redial the last number dialed.

LTo insert a pause during dialing.

E

{{{{HANDSET MUTE}}}}

LTo mute your voice to the other party during a conversation. Press this button again to resume the conversation.

F

One-touch keys

LTo use one-touch dial (page 32, 36, 45).

LTo transmit to multiple entries (page 47, 49).

G

{{{{COPY}}}}

LTo initiate copying (page 55).

H

{{{{RESOLUTION}}}}

LTo select print quality (page 41, 55).

I

{{{{CALLER IQ}}}}

LTo use the Caller IQ feature (page 80).

J

{{{{RECEIVE MODE}}}}

LTo change the receiving mode.

K

{{{{NAVIGATOR, VOLUME}}}}

LTo adjust volume (page 27).

LTo search for a stored name (page 36, 45).

LTo select the features or feature settings during programming (page 59).

L

{{{{TONE}}}}

LTo change from pulse to tone temporarily during dialing when your line has rotary pulse services.

M

{{{{FLASH}}}}

LTo access special telephone services such as call waiting or for transferring extension calls.

N

{{{{MONITOR}}}}

LTo initiate dialing without lifting the handset.

O

{{{{HELP}}}}

LTo print a quick reference (page 26).

P

{{{{LOWER}}}}

LTo select stations 4–6 for one-touch dial (page 32, 36, 45).

Q

{{{{STOP}}}}

LTo stop an operation or cancel programming.

R

{{{{FAX/START, SET}}}}

LTo initiate fax transmission or reception.

LTo store a setting during programming.

A

B

F

G

H

R

Q

P

O

N

J

I

D

C

E

(9)

Installation

Connecting the document cover

1

Gently insert the two tabs on the document cover into the slots on the unit (1), then close the document cover (2).

2

Connect the ADF cable to the jack on the back of the unit.

LThe arrow (_) on the ADF cable must be facing up.

1

2

Document cover

Slots

Tabs

(10)

Installation

Unlocking the shipping lock

The shipping lock is to avoid damaging the scanner when it is being transported. Before using the unit, unlock the shipping lock.

1

Press down the printer cover open button

(1). Open the printer cover (2).

2

Slide down the shipping lock to unlock

position.

L L L

LThe label for unlocking the shipping lock is attached to the unit. Remove and read it.

3

Close the printer cover by pushing down on

both sides until locked.

Caution: L LL

LWhenever transporting the unit, be sure to slide up the shipping lock to lock it.

Printer cover

Printer cover open button

1

2

Shipping lock

Unlock position

(11)

Installation

Ink film – installing / replacing

Install the included ink film or replace the used ink film with a new one.

Replacement film Model No. KX-FA94: prints about 400 letter-sized pages.

See page 6 for accessory information.

1

For replacement only:

If ejected paper is stacked on the paper stacker, remove it.

2

Press down the printer cover open button

(1). Open the printer cover (2).

LFor first time installation of the supplied

ink film, skip to step 5.

3

Pull out the blue gear and remove the used ink film. Remove the used core.

4

Remove the stoppers and tags from the new ink film.

Paper stacker Ejected paper

Printer cover

Printer cover open button

1

2

Used core

Used ink film Blue

gear

Installation

5

Insert the gear of blue core of the front ink

film roll into the left slot of the unit (1).

Insert the rear ink film roll (2).

6

Turn the gear of blue core in the direction of

the arrow.

LMake sure that the ink film is wrapped

around the blue core at least once.

7

Close the printer cover by pushing down on

both sides until locked.

Note:

LThe ink film is safe to touch, and will not rub

off on your hands like carbon paper.

Rear ink film roll Gear of blue core

Left slot

Front ink film roll

1

2

Gear of blue core

Ink film

Tight 1 turn

Slack

Reverse Correct

Blue core

The ink film is not wrapped around the blue core. Incorrect

(13)

Installation

Paper stacker and paper tray

1

Line up the slots in the paper stacker with

the pegs on the bottom of the unit, then slide until locked.

LThe paper stacker can hold up to

approx. 100 sheets of printed paper. Remove the printed paper before the paper stacker becomes full.

2

Insert the paper tray into the slot on the

back of the unit.

Note:

LDo not place the unit in an area where the

paper tray may be obstructed (i.e. by a wall etc.).

LRecording paper will be ejected from the front

of the unit. Do not place anything in front of the unit.

To use A4 size paper

Insert the bottom tab on the A4 paper guide into the lower slot. Press the guide into the upper slot.

LChange the recording paper size (feature

#16 on page 60).

Pegs

Paper stacker

Slots

Paper tray

Slot

A4 paper guide Upper slot

Lower slot

(14)

Installation

Recording paper

Letter, legal or A4 size recording paper can be loaded. The unit can hold up to 100 sheets of 75 g/m2 (20

lb.) paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper. See the note for paper specifications

on page 84. For superior results, we recommend Hammermill® Jet Print paper.

1

Fan the stack of paper to prevent a paper

jam.

2

Pull the tension plate forward and hold

open while inserting the paper.

LThe paper should not be over the tab.

LIf the paper is not inserted correctly,

readjust the paper, or the paper may jam.

To add paper

1. Pull the tension plate forward and hold open

while removing all of the installed paper.

2. Add paper to the stack of paper you removed

and straighten.

3. Fan the stack of paper.

4. Pull the tension plate forward and hold open

while inserting the paper.

Tension plate Tab

Side to be printed face down.

Stack of paper

Correct Incorrect

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Connections and Setup

Popular ways to use the fax machine

You may already have other devices such as telephone or telephone answering machine besides the fax machine. You may use them in the same room or different room. Depending on your situation, select the way you prefer to use your fax machine.

– Case 1: Receives faxes and phone calls (on answering machine) on single line (one phone number) (page 16)

– Case 2: One line used for fax only (page 18)

– Case 3: Fax machine and telephone share a single line (one phone number); Fax seldom used (page 20)

– Case 4: Receives faxes and phone calls on single line, but different numbers (Distinctive Ring) (page 22)

– Case 5: Receives faxes and voice mail on same line, but different numbers (Distinctive Ring) (page 24)

General information for

connections

Note:

LThe warranty does not cover damage due to

power line surges or lightning. For additional equipment protection, we recommend the use of a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

LTo avoid malfunction, do not position fax

machine near appliances such as TVs or speakers which generate an intense magnetic field.

LIf any other device is connected on the same

line, this unit may disturb the network condition of the device.

LWhen the power is turned on and the display

shows the following, unlock the shipping lock (page 10).

CARRIAGE ERROR

b

RELEASE

SHIPPING LOCK

Connect to LINE.

Handset cord

Telephone line cord

To a single telephone line jack (RJ11C)

To a power outlet (120 V, 60 Hz) Power cord

( )

Line surge protector

( )

Power surge protector

(16)

Connections and Setup

Case 1: Receives faxes and phone calls (on

answering machine) on single line (one phone

number)

Your situation

You wish to use the fax machine and your answering machine in the same room.

Telephone wiring image in

house or office

Connections

Fax machine

Answering machine

Answering machine (Not included)

Telephone line cord

To a power outlet

(120 V, 60 Hz) Power cord

(17)

Connections and Setup

How to set up

1

Set the fax machine to FAX ONLY mode by

pressing _{{{{RECEIVE MODE_}}}} until the

following is displayed.

LThe display will show the number of

rings before the fax machine answers a call in FAX ONLY mode.

2

Press {{{{+++}}}}+ or {{{{----}}}} to change the ring

setting to 5 and press {{{{SET}}}}.

3

Turn on your answering machine.

4

Adjust the ring setting of the answering

machine to less than 4.

LThis will allow the answering machine to

answer the call first.

Note:

LIf you wish to answer calls manually, set the

fax machine to TEL mode by pressing

{{{{RECEIVE MODE}}}}.

How to receive calls

At first your answering machine will pick up the call.

Helpful hint:

LIf the call is a phone call, the answering

machine will record voice message automatically.

LIf a fax calling tone is detected, the answering

machine will be disconnected and the call will be switched to the fax machine. The fax machine will receive a fax automatically.

If the answering machine is turned off

You can receive a fax with the fax machine and an extension telephone, if connected.

With the fax machine

1. When the fax machine rings, lift the handset

of the fax machine.

2. When document reception is required, a fax

calling tone (slow beep) is heard, or no sound

is heard, press _{{{{FAX/START_}}}}.

LThe fax machine will start reception.

With an extension telephone

1. When the extension telephone rings, lift the

handset of the extension telephone.

is heard, press _{{{{*_*_*}}}}{{{{_* 9_}}}} (pre-selected fax

activation code) firmly.

3. Replace the handset.

Note:

LYou can change the fax activation code in

feature #41 (page 62).

{SET_}

{FAX/START} {RECEIVE MODE_}

{+}{-}

FAX

TEL

FAX ONLY MODE 3 RINGS

FAX

TEL

(18)

Connections and Setup

Case 2: One line used for fax only

Your situation

You wish to use the fax machine only for fax reception/transmission.

Telephone wiring image in

house or office

Connections

Fax machine

Telephone line cord

To a power outlet

(19)

Connections and Setup

How to set up

1

Set the fax machine to FAX ONLY mode by

pressing _{{{{RECEIVE MODE_}}}} until the

LThe display will show the number of

rings before the fax machine answers a call in FAX ONLY mode.

2

Press {{{{+++}}}}+ or {{{{----}}}} to change the ring

setting to 2 and press {{{{SET}}}}.

How to receive calls

Just leave it. When the other party sends a fax, the fax machine will receive it automatically.

{SET_}

{RECEIVE MODE_}

{+}{-}

FAX

TEL

(20)

Connections and Setup

Case 3: Fax machine and telephone share a single

line (one phone number); Fax seldom used

Your situation

You wish to use the fax machine and an extension telephone in a different room. Most calls are phone calls and the fax machine is mostly used to send documents.

Telephone wiring image in

house or office

Connections

Room

Extension telephone

Fax machine Room

Telephone line cord

To a power outlet

(21)

Connections and Setup

How to set up

Set the fax machine to TEL mode by pressing

{{{{RECEIVE MODE_}}}} until the following is displayed.

How to receive calls

You can receive a fax with the fax machine and extension telephone.

With the fax machine

1. When the fax machine rings, lift the handset

of your fax machine.

is heard, press {{{{FAX/START}}}}.

With the extension telephone

1. When the extension telephone rings, lift the

handset of the extension telephone.

is heard, press {{{{****}}}}{{{{9}}}} (pre-selected fax

activation code) firmly.

3. Replace the handset.

Note:

LYou can change the fax activation code in

feature #41 (page 62).

{FAX/START_}

{RECEIVE MODE_}

FAX

TEL

(22)

Connections and Setup

Case 4: Receives faxes and phone calls on single

line, but different numbers (Distinctive Ring)

Your situation

You wish to use the fax machine and your answering machine in a different room and receive faxes and phone calls automatically. You must gain another phone number to use for fax besides the current phone number. To get a new phone number, you need to subscribe to Distinctive Ring service at your local telephone company.

LDistinctive Ring service may be called Identa

Ring service. The name of service depends on the telephone company.

Telephone wiring image in

house or office

Connections

Room

Fax machine Answering

machine

Room

Telephone line cord

To a power outlet

(23)

Connections and Setup

How to set up

1

Subscribe to Distinctive Ring service at

your local telephone company to get a new phone number.

2

Turn on the Distinctive Ring in feature #31

(page 53).

LThe display shows the following and

you cannot change the receiving mode while the Distinctive Ring feature is activated.

If you subscribe for two or more phone numbers in a single telephone line

You will gain phone numbers and each phone number has a different ring pattern.

To use one number for fax, program the ring pattern assigned for fax in feature #32 by referring to the ring pattern table (page 54).

How to receive calls

If the number assigned for phone calls is called, the fax machine and answering machine will ring and then the answering machine will record voice message automatically.

If the number assigned for fax is called, the fax machine and answering machine will ring and then the fax machine will start fax reception automatically.

FAX

(24)

Connections and Setup

Case 5: Receives faxes and voice mail on same

line, but different numbers (Distinctive Ring)

Your situation

You have already subscribed to voice mail service and also wish to receive a fax automatically.

You must gain another phone number to use for fax besides the current phone number. To get a new phone number, you need to subscribe to a Distinctive Ring service at your local telephone company.

LDistinctive Ring service may be called Identa

Ring service. The name of service depends on the telephone company.

Telephone wiring image in

house or office

Connections

Room

Extension telephone

Fax machine Room

Telephone line cord

To a power outlet

(25)

Connections and Setup

How to set up

1

Subscribe to Distinctive Ring service at

your local telephone company to get a new fax number.

LYou do not need to apply to a voice mail

service for the new number.

2

Turn on the Distinctive Ring, feature #31

(page 53).

LThe display shows the following and

you cannot change the receiving mode while the Distinctive Ring is activated.

If you subscribe for two or more phone numbers in a single telephone line

You will gain phone numbers and each phone number has a different ring pattern.

To use one number for fax, program the ring pattern assigned for fax in feature #32 by referring to the ring pattern table (page 54).

How to receive calls

If the number assigned for phone calls is called, the voice message will be recorded in voice mail service.

If the number assigned for fax is called, the fax machine and an extension telephone will ring then the fax machine will start fax reception.

FAX

(26)

Help Button

Help function

You can print a quick reference for assistance as follows.

1

Press {{{{HELP}}}}.

PRESS NAVI.[₍ ₎] & SET

2

Press _{{{{<_<_<}}}}_< or _{{{{>_>_>_>}}}} until the desired item is

displayed.

1. How to set the date, time, your logo and

fax number.

QUICK SET UP PRESS SET

2. How to program the features.

FEATURE LIST PRESS SET

3. How to store names and telephone

numbers in the directory and how to dial them.

3

Press {{{{SET}}}}.

PRINTING {SET}

(27)

Volume

Adjusting volume

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press {{{{++++}}}} or {{{{---}}}}- .

To turn the ringer off

1. Press _{{{{-_-_-_-}}}} repeatedly until the following is

displayed.

RINGER OFF= OK? YES:SET/NO:STOP

2. Press _{{{{SET_}}}}.

RINGER OFF

LTo turn the ringer back on, press {{{{+++}}}}+ .

While the ringer volume is set to off

When a call is received, the unit will not ring and will display the following.

INCOMING CALL

Ringer pattern

You can select the ringer pattern (feature #17 on page 60). The ringer pattern you selected will sound when the unit receives a call.

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press _{{{{+₊₊_+}}}} or _{{{{-_-_-_-}}}}.

Monitor volume

8 levels (high to low) are available.

While using the monitor, press {{{{++++}}}} or {{{{---}}}}- .

{SET_}

(28)

Initial Programming

Date and time, your logo and fax number

You should program the date and time, your logo and fax number. This information will be printed on each page transmitted from your unit.

Setting the date and time

1

Press {{{{MENU}}}}.

SYSTEM SET UP PRESS NAVI.[₍ ₎]

2

Press {{{{<<<}}}}< or {{{{>>>>}}}} until the following is

displayed.

SET DATE & TIME PRESS SET

3

Press _{{{{SET_}}}}.

LCursor (|) will appear on the display.

M:_|_|01/D:01/Y:02 TIME: 12:00AM

4

Enter the correct month/day/year by

selecting 2 digits for each, using the dial keypad.

Example: August 10, 2002

Press _{{{{0_}}}}{{{{8_}}}}_{{{{1_}}}}{{{{0_}}}}_{{{{0_}}}}{{{{2_}}}}.

M:08/D:10/Y:02 TIME: _|_|12:00AM

5

Enter the correct hour/minute by selecting 2

digits for each, using the dial keypad.

Press _{{{{*_*_*}}}}_* to select “AM” or “PM”.

Example: 10:15PM

1. Press _{{{{1_}}}}{{{{0_}}}}_{{{{1_}}}}{{{{5_}}}}.

M:_|_|08/D:10/Y:02 TIME: 10:15AM

2. Press {{{{****}}}} until “PM” is displayed.

M:_|_|08/D:10/Y:02 TIME: 10:15PM

6

Press _{{{{SET_}}}}.

LThe next feature will be displayed.

7

Press {{{{MENU}}}}.

Note:

LYou can enter the number by pressing _{{{{+₊_+}}}}₊

or _{{{{-_-_-_-}}}} in steps 4 and 5. In this case, press

{{{{>>>>}}}} to move the cursor.

LThe accuracy of the clock is approximately

±60 seconds a month.

To correct a mistake

Press _{{{{<_<_<_<}}}} or _{{{{>_>_>_>}}}} to move the cursor to the

incorrect number, and make the correction.

If you register with an openLCR service

The date and time will be automatically set. Do not change the date and time setting yourself.

{SET} {<}{>}{+}{-}

(29)

Initial Programming

Setting your logo

The logo can be your company, division or personal name.

1

Press {{{{MENU}}}}.

2

Press {{{{<<<}}}}< or {{{{>>>>}}}} until the following is

displayed.

YOUR LOGO

PRESS SET

3

Press _{{{{SET_}}}}.

LOGO=

4

Enter your logo, up to 30 characters, using

the dial keypad. See page 30 for details.

Example: “Bill”

1. Press {{{{2}}}} 2 times.

LCursor (_|) will appear on the display.

LOGO=_|_|B

2. Press _{{{{4_}}}} 6 times.

LOGO=B_|_|i

3. Press _{{{{5_}}}} 6 times.

LOGO=Bi_|_|l

4. Press {{{{>>>>}}}} to move the cursor to the

6

Press {{{{MENU}}}}.

Note:

LYou can enter your logo by pressing {{{{++++}}}} or

{{{{----}}}} in step 4. In this case, press {{{{>>>}}}}> to move the cursor (see page 30 for details).

To change capital or lower-case letters

Pressing the {{{{####}}}} key will change to capital or

lower-case alternately.

1. Press {{{{2}}}} 2 times.

LOGO=_|_|B

2. Press {{{{4}}}} 3 times.

LOGO=B_|_|I

3. Press {{{{###}}}}# .

LOGO=B_|_|i

4. Press _{{{{5_}}}} 3 times.

LOGO=Bi_|_|l

Press {{{{<<<<}}}} or {{{{>>>>}}}} to move the cursor to the

incorrect character, and make the correction.

To delete a character

character you want to delete and press {{{{STOP}}}}.

To insert a character

1. Press {{{{<<<}}}}< or {{{{>>>>}}}} to move the cursor to the

position to the right of where you want to insert the character.

2. Press _{{{{HANDSET MUTE_}}}} to insert a space

and enter the character.

{SET}

{STOP_}

{<}{>}{+}{-} {MENU}

{HANDSET MUTE_}

{FLASH}

(Hyphen)

(30)

Initial Programming

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using {{{{++++}}}} or {{{{----}}}}

Instead of pressing the dial keys, you can select

characters using {{{{++++}}}} or {{{{---}}}}- .

1. Press {{{{++++}}}} or {{{{---}}}}- until the desired character

is displayed.

2. Press {{{{>>>>}}}} to move the cursor to the next

space.

LThe character displayed in step 1 is

inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Keys Characters

{{{{1_}}}} 1 [ ] { } + – / = , . _ ` : ; ? |

{{{{2}}}} A B C a b c 2

{{{{3}}}} D E F d e f 3

{{{{4_}}}} G H I g h i 4

{{{{5_}}}} J K L j k l 5

{{{{6}}}} M N O m n o 6

{{{{7}}}} P Q R S p q r s 7

{{{{8_}}}} T U V t u v 8

{{{{9_}}}} W X Y Z w x y z 9

{{{{0}}}} 0 ( ) < > ! " # $ % & ¥ @ @ ^ ’ →

{{{{###}}}}# To change capital or lower-case letter.

{{{{FLASH_}}}} Hyphen button (To insert a hyphen.)

{{{{HANDSET MUTE}}}}

Insert button (To insert one character or one space.)

{{{{STOP}}}} Delete button (To delete a character.)

{{{{>>>}}}}> The cursor is moved to the right. To enter another character using the same number key, move the cursor to the next space.

{{{{<<<}}}}< The cursor is moved to the left.

Capital alphabet

Lower-case alphabet Number

Symbol

: Pressing {+}

(31)

Initial Programming

Setting your fax number

1

Press _{{{{MENU_}}}}.

2

Press _{{{{<_<_<}}}}_< or _{{{{>_>_>_>}}}} until the following is

displayed.

YOUR FAX NO. PRESS SET

3

Press {{{{SET}}}}.

NO.=

4

Enter your fax number, up to 20 digits,

using the dial keypad.

Example: NO.=1234567

5

Press {{{{SET}}}}.

LThe next feature will be displayed.

6

Press _{{{{MENU_}}}}.

Note:

LYou can enter your fax number by pressing

{{{{++++}}}} or {{{{---}}}}- in step 4. In this case, press {{{{>>>>}}}}

to move the cursor.

LThe _{{{{*_*_*_*}}}} button replaces the digit with a “+”

and the {{{{####}}}} button replaces it with a space.

Example: +234 5678

Press _{{{{*_*_*_*}}}}{{{{2_}}}}{{{{3_}}}}{{{{4_}}}}{{{{#_#}}}}{{{{_#_# 5_}}}}{{{{6_}}}}{{{{7_}}}}{{{{8_}}}}.

LTo enter a hyphen in a telephone number,

press _{{{{FLASH_}}}}.

incorrect number, and make the correction.

To delete a number

number you want to delete and press _{{{{STOP_}}}}.

{FLASH_}

{STOP_}

{MENU_}

{SET} {<}{>}{+}{-}

(Hyphen)

(32)

Automatic Dialing

Telephone

Storing names and telephone numbers into

one-touch dial

For rapid access to frequently dialed numbers, the unit provides 6 entries for one-touch dial.

LStation 1 can be used alternatively as broadcast key (page 47).

1

Press {{{{MENU}}}} repeatedly until the

DIRECTORY SET PRESS STATION OR

b

DIRECTORY SET PRESS NAVI.

2

Select the desired station key.

For station 1:

1. Press station 1.

STATION 1

DIAL MODE [±]

2. Press {{{{SET}}}}.

For stations 2 and 3:

Press one of the station keys.

For stations 4–6:

Press {{{{LOWER}}}}, then press one of the

station keys.

3

Enter the name, up to 10 characters (see

page 30 for instructions).

Example: NAME=John

STORE:PRESS SET

4

Press {{{{SET}}}}.

Example: <S01>=

5

Enter the telephone number, up to 30

digits, using the dial keypad.

Example: <S01>=1114497

LIf you want to enter a hyphen, press

{{{{FLASH}}}}.

6

Press {{{{SET}}}}.

REGISTERED

u

b

LTo program other entries, repeat steps

2 to 6.

7

Press _{{{{STOP_}}}} to exit the program.

Helpful hint:

LYou can confirm the stored entries in the

telephone number list (page 79).

Note:

LA hyphen or a space entered in a telephone

number counts as two digits.

incorrect character/number, and then make the correction.

To delete a character/number

character/number you want to delete, and press

{{{{STOP_}}}}.

Station keys

(Delete) (Hyphen)

{MENU_} {

FLASH_}

{<}{>} {SET_}

(33)

Automatic Dialing

Storing names and telephone numbers into

navigator directory

For rapid access to frequently dialed numbers, the unit provides the navigator directory (100 entries).

1 b

2

Press _{{{{>_>_>}}}}_> .

NAME=

STORE:PRESS SET

3

Enter the name, up to 10 characters (see

page 30 for instructions).

Example: NAME=Alice

STORE:PRESS SET

4

Press _{{{{SET_}}}}.

NO.=

5

Enter the telephone number, up to 30

digits, using the dial keypad.

LIf you want to enter a hyphen, press

{{{{FLASH}}}}.

6

Press _{{{{SET_}}}}.

REGISTERED

u

NAME=

STORE:PRESS SET

LTo program other entries, repeat steps

3 to 6.

7

Press {{{{MENU}}}} to exit the program.

Helpful hint:

LFor your convenience, HELP-FAX

(1-800-435-7329) has been pre-programmed. If you cannot solve a problem, call using this entry (page 36). If unnecessary, you can erase it (page 35).

Note:

LWhen the following is displayed in step 6, you

can store only 5 more entries.

REGISTERED SPACE= 5 DIRS.

LIf there is no space to store new entries, the

following is displayed in step 6. Erase unnecessary entries (page 35).

REGISTERED DIRECTORY FULL

LA hyphen or a space entered in a telephone

number counts as two digits.

incorrect character/number, and then make the correction.

To delete a character/number

character/number you want to delete, and press

{STOP} {FLASH}

{MENU_}

{SET} {<}{>}

(Hyphen)

(34)

Automatic Dialing

Editing a stored entry

1

Press {{{{>>>}}}}> .

DIRECTORY [+ -]

2

Press _{{{{+₊₊_+}}}} or _{{{{-_-_-_-}}}} until the desired entry is

displayed.

Example: Mary

0123456

b

SEND:PRESS SET EDIT:PRESS MENU

3

Press {{{{MENU}}}}.

Example: NAME=Mary

EDIT=_@ DELETE=#

4

Press _{{{{*_*_*}}}}_* .

Example: NAME=Mary

STORE:PRESS SET

LIf you do not need to edit the name, skip

to step 6.

5

Edit the name (see page 30 and page 33 for

instructions).

6

Press {{{{SET}}}}.

LIf you do not need to edit the telephone

number, skip to step 8.

7

Edit the telephone number. For further

details, see page 33.

8

Press {{{{SET}}}}.

REGISTERED {SET_} {>}{+}{-}

(35)

Automatic Dialing

Erasing a stored entry

1

Press {{{{>>>}}}}> .

DIRECTORY [+ -]

2

Press {{{{++++}}}} or {{{{----}}}} until the desired entry is

displayed.

Example: Peter

9876543

b

3

Press _{{{{MENU_}}}}.

Example: NAME=Peter

EDIT=_@ DELETE=#

4

Press {{{{###}}}}# .

DELETE OK? YES:SET/NO:STOP

LTo cancel erasing, press _{{{{STOP_}}}}.

5

Press {{{{SET}}}}.

DELETED

LThe stored name and number are

erased.

{STOP_} {SET} {>}{+}{-}

(36)

Automatic Dialing

Making a phone call using one-touch dial and

navigator directory

Before using this feature, program the desired names and telephone numbers into one-touch dial and navigator directory (page 32, 33).

Using one-touch dial

1

Press {{{{MONITOR}}}} or lift the handset.

TEL=

PRESS STATION OR

b

TEL=

PRESS NAVI. [ ₎]

2

Select the desired station key.

Press the desired station key.

Press _{{{{LOWER_}}}}, then press the desired

station key.

LThe unit will start dialing automatically.

Using the directory

1

Press {{{{>>>>}}}}.

DIRECTORY [+ -]

2

Press _{{{{+₊₊_+}}}} or _{{{{-_-_-}}}}_- until the desired entry is

displayed.

Example: Lisa

2233445

b

LIf the desired name has not been stored,

press {{{{STOP}}}} and dial the number

manually.

3

Press _{{{{MONITOR_}}}} or lift the handset.

To search for a name by initial Example: “Lisa”

1. Press {{{{>>>}}}}> .

2. Press {{{{+++}}}}+ or {{{{----}}}} to enter the directory.

3. Press _{{{{5_}}}} repeatedly until any name with the

initial “L” is displayed (see the character table on page 30).

LTo search for symbols (not letters or

numbers), press _{{{{*_*_*_*}}}}.

4. Press _{{{{+₊_+}}}}₊ until “Lisa” is displayed.

LTo stop the search, press {{{{STOP}}}}.

LTo make a call, press {{{{MONITOR}}}} or lift

the handset.

Station keys

{LOWER} {MONITOR}

(37)

Caller ID

Caller ID service from your phone company

This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Change the following ring setting to 2 or more rings beforehand.

– FAX ring setting (feature #06 on page 60)

How Caller ID is displayed

The calling party’s name or telephone number will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

The unit will automatically store the caller information (name, telephone number and the time of the call). You can view the caller information (page 38) and print the caller ID list (page 79).

Note:

LIf the unit is connected to a PBX (Private

Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.

LIf the unit cannot receive caller information,

the following will be displayed:

– The caller dialed from an area which does

not provide Caller ID service:

OUT OF AREA

– The caller requested not to send caller

information:

PRIVATE CALLER

– The caller made a long distance call:

LONG DISTANCE

To confirm caller information using the Caller ID list

The unit will store information for the most recent 30 callers.

– To print manually, see page 79.

– To print automatically after every 30 new

(38)

Caller ID

Viewing and calling back using caller information

You can easily view caller information and call back.

Important: L

L L

LCalling back will not be possible in the following cases:

– The telephone number includes data other than numbers (i.e. _*_*_*_* or #). – The caller information does not include a telephone number.

1

Press {{{{CALLER ID}}}}.

Example: 2 NEW CALLS

PRESS NAVI.[+ -]

2

Press _{{{{+₊_+}}}}₊ to search from the most recent

caller information.

Press {{{{---}}}}- to search from the oldest caller

information.

3

Press {{{{MONITOR}}}} or lift the handset to call

back the displayed party.

LTo send a fax using the auto document

feeder, insert the document FACE DOWN into the feeder and press

{{{{FAX/START}}}}.

To change the display of the caller information

Press {{{{CALLER ID}}}} repeatedly after step 2.

Example: SAM LEE

11:20AM Jul 20 _,

b

1345678901

11:20AM Jul 20 _,

LCheck mark (,) on the display means the call

has already been viewed or answered.

To stop viewing

Press _{{{{STOP_}}}} after step 2.

To edit the telephone number for calling back

Press _{{{{*_*_*_*}}}} repeatedly after step 2. Each time

you press _{{{{*_*_*}}}}_* , the telephone number will be

changed as follows:

1. 1 - Area code - Local telephone number (“1”

added)

2. Local telephone number (area code omitted)

3. Area code - Local telephone number

4. 1 - Local telephone number (“1” added and

area code omitted)

To send a fax using the scanner glass

1. Press {{{{CALLER ID}}}}.

2. Press _{{{{+₊_+}}}}₊ to search from the most recent

caller information. Press {{{{----}}}} to search from

the oldest caller information.

3. Follow steps 1-4 on page 43.

4. Press _{{{{FAX/START_}}}} 2 times.

Display while viewing

When the unit could not receive a name:

NO NAME RCVD

When no calls have been received:

NO CALLER DATA

FACE _DOWN

{STOP}

{FAX/START} {CALLER ID}

{MONITOR}

(39)

Caller ID

Erasing caller information

Erasing all caller information

1

CALLER SET UP PRESS SET

2

Press _{{{{SET_}}}}.

CALL LIST ERASE PRESS SET

3

Press _{{{{SET_}}}}.

ALL ERASE OK? YES:SET/NO:STOP

LTo cancel erasing, press _{{{{STOP_}}}}, then

{{{{MENU_}}}}.

4

Press {{{{SET}}}}.

ERASE COMPLETED

5

Press {{{{STOP}}}} to exit the program.

Erasing specific caller

information

1

Press _{{{{CALLER ID_}}}}.

PRESS NAVI.[+ -]

2

Press _{{{{+₊₊_+}}}} or _{{{{-_-_-}}}}_- until the desired entry is

displayed.

Example: SAM LEE

12:10AM Jul 20

3

Press {{{{<<<<}}}}.

DELETE OK? YES:SET/NO:STOP

LTo cancel erasing, press {{{{STOP}}}}.

4

Press {{{{SET}}}}.

DELETED

LTo erase other entries, repeat step 2 to

4.

5

Press _{{{{STOP_}}}} to exit the program.

{SET} {STOP} {MENU_}

{STOP} {CALLER ID}

{<}{+}{-}

(40)

Caller ID

Storing caller information into one-touch dial and

navigator directory

Important: L

L L

LThis feature is not available in the following cases:

– The telephone number includes data other than numbers (i.e. **** or #). – The caller information does not include a telephone number.

1

Press {{{{CALLER ID}}}}.

PRESS NAVI.[+ -]

2

Press {{{{++++}}}} or {{{{----}}}} until the desired entry is

displayed.

Example: SAM LEE

11:50AM Apr 14

3

Press _{{{{MENU_}}}}.

Example: SAM LEE

PRESS STATION OR

b

SAM LEE PRESS NAVI.

4

Select the station key or navigator

directory.

For station 1:

1. Press station 1.

STATION 1

DIAL MODE [±]

2. Press {{{{SET}}}}.

Example: NAME=SAM LEE

STORE:PRESS SET

3. Press _{{{{SET_}}}}.

Example: <S01>=134567

For stations 2 and 3:

1. Press the desired station key.

2. Press _{{{{SET_}}}}.

1. Press {{{{LOWER}}}}, then press the

desired station key.

2. Press {{{{SET}}}}.

For navigator directory:

1. Press _{{{{<_<_<}}}}_< or _{{{{>_>_>_>}}}}.

Example: NAME=SAM LEE

STORE:PRESS SET

2. Press {{{{SET}}}}.

Example: NO.=134567

5

Press {{{{SET}}}}.

REGISTERED

Note:

LThe unit can only store a name of up to 10

characters long.

LTo edit a name and number, see page 34.

LIf you enter a new entry into a station key, the

previous entry will be replaced.

Station keys

{LOWER_}

{CALLER ID}

{SET_}

(41)

Sending Faxes

Fax

Sending a fax manually using the auto document

feeder

1

Confirm that there are no documents on the

scanner glass.

Adjust the width of the document guides to the size of the document.

2

Insert the document (up to 15 pages) FACE

DOWN into the feeder until a single beep is heard and the unit grasps the document.

STANDARD

3

If necessary, press _{{{{RESOLUTION_}}}}

repeatedly to select the desired resolution.

4

Press {{{{MONITOR}}}}.

TEL=

PRESS STATION OR

b

TEL=

PRESS NAVI. [ ₎]

5

Dial the fax number.

Example:

_TEL=5678901

6

Start sending.

When a fax tone is heard:

Press {{{{FAX/START}}}}.

When the other party answers your call:

Lift the handset and ask them to press their start button. When the fax tone is heard,

press {{{{FAX/START}}}}.

CONNECTING... STANDARD

LThe document will be ejected on top of

the document guides.

Note:

LDo not open the document cover when

sending a fax with the auto document feeder.

To select the resolution

Select the desired resolution according to the type of document.

– “STANDARD”: For printed or typewritten originals with normal-sized characters. – “FINE”: For originals with small printing. – “SUPER FINE”: For originals with very small

printing. This setting only works with other compatible fax machines.

– “PHOTO”: For originals containing photographs, shaded drawings, etc.

LUsing the “FINE”, “SUPER FINE” or

“PHOTO” setting will increase transmission time.

LIf the resolution setting is changed during

feeding, it will be effective from the next sheet.

To redial the last number

Press _{{{{REDIAL/PAUSE_}}}}.

LIf the line is busy, the unit will automatically

redial the number up to 2 times.

LDuring redial, the following will be displayed.

WAITING REDIAL

FACE DOWN

Document guides

{FAX/START} {RESOLUTION} {MONITOR}

(42)

Sending Faxes

To transmit more than 15 pages at a time

Insert the first 15 pages of the document. Add the other pages (up to 15 at a time) before the last page feeds into the unit.

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

2. Insert the document.

3. Press {{{{FAX/START}}}}.

Sending from memory (Quick scan feature)

You can scan the document into memory before sending. To use this feature, activate feature #34 on page 61.

1. Insert the document.

2. Enter the fax number.

3. Press _{{{{FAX/START_}}}}.

LThe document will be fed into the unit and

scanned into memory. The unit will then transmit the data. If the document exceeds the memory capacity, sending will be canceled and this feature will be turned off automatically. Transmit the entire document manually.

To stop transmission

Press _{{{{STOP_}}}}.

Sending report for confirmation

This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (page 60). For the communication message in the result column, see page 64.

Journal report

The unit stores the 30 most recent fax

(43)

Sending Faxes

Sending a fax manually using the scanner glass

By using the scanner glass, you can send a page from booklets or small sized paper that cannot be sent with the auto document feeder.

1

Confirm that there are no documents in the

auto document feeder. Open the document cover.

2

Place the document FACE DOWN on the

scanner glass, aligning the top edge of the

document to the t mark on the unit.

3

Close the document cover.

LIf the original is a thick book, do not

close the document cover.

4

If necessary, press {{{{RESOLUTION}}}}

repeatedly to select the desired resolution (page 41).

5

Dial the fax number.

Example:

_TEL=5678901

6

PUT DOC ON GLASS PRESS START

7

Example: PAGES=01 01%

STANDARD

u

NEXT DOCUMENT PRESS START

b

NEXT DOCUMENT OR WAIT TO SEND

LTo send a single page, wait for the fax

machine to start sending.

LTo send multiple pages, place the next

page on the scanner glass and press

{{{{FAX/START_}}}}.

To send more pages, repeat this operation. When you finish scanning all pages, wait for the fax machine to start sending.

TOP

Document cover

Scanner glass

(44)

Sending Faxes

Documents you can send

Using the auto document feeder

Note:

LRemove clips, staples or other similar fasteners.

LDo not send the following types of documents: (Use the scanner glass for fax transmission.)

– Chemically treated paper such as carbon or carbonless duplicating paper

– Electrostatically charged paper

– Badly curled, creased or torn paper

– Paper with a coated surface

Using the scanner glass

Effective scanning area on the scanner glass changes depending on the paper size setting (feature #16 on page 60).

Note for the auto document feeder and the scanner glass

LCheck that ink, paste or correction fluid has dried completely.

LDo not send the following types of documents: (Use copies for fax transmission.)

– Paper with a faint image

– Paper with printing on the opposite side that can be seen through the other side (i.e. newspaper)

LTo transmit the document with a width of less than standard A4 size (210 mm), we recommend

transmitting the document using the scanner glass.

Minimum size Maximum size Effective scanning area Document weight

LSingle sheet:

45 g/m2 to 90 g/m2

(12 lb. to 24 lb.)

LMultiple sheets:

60 g/m2 to 75 g/m2

(16 lb. to 20 lb.)

When the paper size is set to “LETTER”: When the paper size is set to “A4”:

128 mm (5")

182 mm (7

3/16

")

600 mm (23

5/8

")

216 mm (8 1_/₂_")

Document width 216 mm (8 1_/₂_")

208 mm (8 3_/₁₆_")

4 mm 4 mm 4 mm 4 mm Scanned

area

208 mm (8 3/₁₆")

271 mm (10 11_/₁₆_")

4 mm 4 mm

Scanned area

4 mm

4 mm Scanner glass

202 mm (7 15_/₁₆_")

288 mm (11 3_/₈_")

5 mm 4 mm

Scanned area

4 mm

Flat-Bed-Plain Paper Fax and Copier

Operating Instructions