Save thousands with the complete e-document distribution solution

Save thousands

with the

complete

e-document

The UK’s leading provider of electronic

document distribution software

Working in Partnership

Since 1989, Albany Software has been developing

software to transform the delivery of your documents,

data and funds.

Albany Software is a leading authority in the e-business

market and has already enabled over 12,000 customers

to benefit from process automation, increased efficiency

and significant cost reductions.

We provide a portfolio of powerful, integrated software

solutions to meet the immediate and future needs of

businesses of any type and size.

We work closely with our strategic partners to ensure

high quality products are developed that directly

meet the ongoing needs of our customer base.

Our partner network includes world renowned, well

respected organisations which have chosen to

partner with us.

g Are you manually printing and posting your business documents, at great cost to your organisation?

eCONNECT will help you save thousands on your document distribution costs. This powerful software solution electronically produces and distributes a range of documents such as invoices, purchase orders, remittances and advance notifications.

g Do you produce pre-printed corporate stationery at great cost to your organisation?

eCONNECT offers the flexibility to produce a variety of secure document formats, such as PDF and TIFF files, allowing the distribution of documents which cannot be modified by the recipient.

Your business documents can be produced with the inclusion of your corporate identity, maintaining the professionalism of your documents whilst offering extremely efficient document distribution.

g Do your business partners require you to communicate with them via Electronic Data Interchange (EDI)?

EDI has long been the communication method of choice for many large organisations, many of whom require their trading partners to communicate by these means. With eCONNECT, implementing EDI is quick, easy and cost effective, allowing you to seamlessly link with a wide variety of trading partners.

g Are you struggling to find an e-document distribution solution that will integrate with your existing accounting applications?

eCONNECT is unique in its ability to integrate with nearly all accounting and payroll solutions, enabling you to gain end-to-end financial document production and distribution at the touch of a button.

e

CONNECT

saves you money, time and resources,

streamlining your business processes.

Look How Much

eCONNECT

Can Save You...

Number of documents sent per month 200 500 1000 Stationery & printing @ 30p each £60 £150 £300

Folding/insertion @ 20p each £40 £100 £200

Envelope @ 2p each £4 £10 £20

Postage (1st class) @ 30p each £60 £150 £300

Monthly total £164 £410 £820

Annual total £1,968 £4,920 £9,840

Annual total usingeCONNECT

Via fax (@ 5p per transmission) £120 £300 £600

Via email (@ 0p per transmission) £0 £0 £0

Annual saving with eCONNECT

Via fax 94% 94% 94% Via email 100% 100% 100%

Why Choose

e

CONNECT

?

g

Produces immediate costs savings

g

Enables quick and easy implementation of

e-document distribution and EDI capabilities

g

Easily integrates with your existing accounting

solutions for seamless production of financial

documents

g

Eliminates delays in communication caused by

time-consuming manual processes

g

Offers real flexibility and ease of use

g

Facilitates substantial gains in productivity and

efficiency

g

Offers an excellent Return on Investment, saving

you thousands on your document delivery costs

g

Allows your corporate identity to be securely

included in your business documents, through

the use of PDF’s

What Will eCONNECT

Do For You?

g Produce multiple document types – offering wide functionality

A wide variety of documents are available -from statements to invoices, remittance advices to purchase orders. Users can select from a gallery of pre-defined document layouts, or via consultation, layouts can be designed to meet your specific needs.

g Numerous output formats – offering a wide choice and flexibility in document production

The ability to choose from EDI, HTML, TIFF and PDF output formats allows

communication with recipients via their preferred medium. PDF and TIFF formats specifically allow the delivery of secure documents which cannot be modified by the recipient, thus preserving the precision of the layout.

g Advanced document management – increasing control and ease of use

The user friendly document manager provides a summary of actions, allowing users to quickly determine the status of outgoing documents. A number of options are available to resend failed items, select an alternative means of delivery or choose a different recipient all together.

g Portrait and landscape orientation – offering flexibility in document

presentation

eCONNECT offers the ability to produce both portrait and landscape documents, depending on your preference. Allowing you to choose the best orientation to suit the type of document will ensure your documents are more concise, with fewer amounts of redundant page space, improving readability for the recipient.

g Automatic failure management – reducing manual processes

eCONNECT can be programmed to

automatically retry multiple delivery options should a document fail to deliver. If all specified delivery methods fail, it will default to printing an item for sending via post, eliminating the need to manually recreate a postal version.

g Variety of delivery options – providing immediate cost savings of over 90% and an excellent Return on Investment

Documents can be emailed, faxed, filed, printed, or sent by EDI. These delivery methods provide savings in postage, stationery and time, delivering a significant Return on Investment. It also ensures faster and more accurate delivery of your financial documents, reducing delays in incoming payments.

e

CONNECT

dramatically increases business efficiency, eliminating the time and money spent on creating and

distributing business documents manually. At the touch of a button,

e

CONNECT

can deliver numerous

* Depending on your IT infrastructure

g Built-in scheduler – reducing manual processes by automating document distribution

eCONNECT allows users to schedule jobs for automatic transmission when required. For additional cost savings, documents can be scheduled for overnight distribution, taking advantage of off-peak tariffs and making best use of available capacity.

g Role-based user security – ensuring confidentiality of information

The eCONNECT administrator can establish restricted user rights and multiple login / password settings. Additional security features also allow certain fax numbers, such as those with high call tariffs, to be blocked, resulting in total control over document distribution.

g e-Document distribution – saving you time and money and minimising paper waste

Not only does e-document distribution reduce costs and streamline business processes, it also allows you to drastically reduce paper consumption and waste, with an associated positive impact on the environment.

g Status reports / filters – providing visibility of document distribution status

eCONNECT filters via recipients / groups, all items, finished items, unfinished items, successes, failures and pending documents, quickly displaying the specific information you require. Status reports can also be printed for each document sent, providing visibility of your document distribution.

g High volume throughput – increasing document processing speed and

efficiency

Documents are created within minutes and distributed automatically. Overnight, eCONNECT is able to send an unlimited number of emails* and over 400 documents per fax line, offering extremely fast and efficient document distribution.

g Address book facility – enhancing control of recipient information

The eCONNECT address book complements and enhances the contact information stored within your accounting package, providing advanced recipient management options. Contact groups, favoured delivery options and multiple contact details can be specified for each recipient.

eCONNECT performs fast and efficient e-document distribution (EDD) at the touch of a button. It works by initially retrieving the data extracted from your 3rd party application, such as your accounts package (which can be scheduled to occur automatically) and then translates this into an electronic document, based on the specified document layout (e.g. purchase order, invoice etc.). eCONNECT then routes the document to the specified recipient, using either the address book or your 3rd party application to provide distribution details. The HTML, PDF or TIFF document is then sent via email, fax, print or file transfer.

EDI, the preferred method of transmission for many large retail and commercial organisations, is a highly effective means of linking trading partners. Increasingly, these organisations are insisting that their suppliers and partners communicate with them using EDI.

eCONNECT supports all of the compulsory message standards, including TRADACOMS, EDIFACT, ODETTE and AS2. EDI

com munications can be sent and received by eCONNECT and any incoming messages can be redefined for integration back into your 3rd party application.

With eCONNECT, one of the most user friendly EDI solutions available, implementing EDI capabilities is quick, easy and cost effective.*

* Optional additional feature

How Does eCONNECT

Work?

Optional SLAs*

If you require additional support and peace of mind, you may wish to take advantage of Albany’s SLAs (Service Level Agreements) . These can include features such as diagnostic links, site visits and targeted resolution times.

* Available at an additional cost

Consultancy Services – Enhancing

your Corporate Identity

Albany Software offers expert consultancy services to eCONNECT clients, designing bespoke document layouts for your organisation. These can be developed to incorporate your corporate logo, ensuring the documents you send out via eCONNECT reflect your corporate identity. Colour, black & white and high & low contrast versions can be created to ensure the best document quality across all distribution mediums.

Support & Maintenance

support and any incident will be dealt with quickly and efficiently, with minimal disruption to your business. Our dedicated team is on hand to guide you from receipt of order through to implementation and can offer high level training and technical support. Help desk support is available from 8am to 8pm.

Several industry specific standards have evolved. The main standards supported by eCONNECT are:

AS2 - Applicability Statement 2. Widely used in numerous supply chains, specifically in retail.

EDIFACT - EDI For Administrations, Commerce and Transport. The international EDI standard messaging syntax under the responsibility of the UN, for trading transactions in all industries.

ODETTE - European automotive industry standard.

TRADACOMS - One of the most common EDI standards used in the UK.

HTML - Hypertext Markup Language

A document format language used in the creation of Web pages.

OFTP - Odette File Transfer Protocol

Used to send EDI files over Value Added Networks (VAN’s).

PDF - Portable Document Format

A format from Adobe enabling documents to be electronically distributed while preserving the document layout and allowing the integration of corporate branding.

TIFF - Tagged Image File Format

A widely used file format for storing greyscale and colour images, typically used by eCONNECT to deliver by fax.

VAN – Value Added Network

A VAN is a service used to link EDI partners.

Technologies in September 2012. Offering world class solutions and service excellence, the combined organisation is focused on delivering event greater value to its

customers.

over 5,000 customers of varying sizes and across all industries to automate their financial processes.

g Payment solutions

The market leading ‘ALBACS’ portfolio covers all market segments, ensuring there is an ideal solution to meet your specific electronic funds transfer requirements

g Collections management

Improve cash flow visibility and save time and money with the complete collections management solution for Direct Debits and credit cards

g Account validation

Eliminate time-consuming and costly errors with fast, accurate validation of UK and European bank account and credit card details

Albany Software provides a comprehensive portfolio of strategic software solutions designed to transform the delivery of your documents, data and funds:

Further Enhance your

e-Business Capability

We would like to hear from you. If you have any questions or would like a comprehensive demonstration of how eCONNECT can

transform your business, please contact our consultants on 01420 547650 or email [email protected]

Albany Software Limited, a Bottomline Technologies Company

Albany House Omega Park Alton Hampshire GU34 2QE

T +44 (0)1420 547650 F +44 (0)1420 547651

[email protected] www.albany.co.uk

eCONNECT is a registered trademark of Albany Software Limited. All other trademarks, brand and product names are acknowledged. eCONbrQ412