Basic Administration Guide
Table of Contents
Introduction ... 3 Audience ... 3 Document Location ... 3 Special information ... 3 1. Login ... 42. Install Microsoft products ... 4
3. Reset/change passwords ... 5
4. User permissions ... 8
5. Manage user groups, Active Directory synchronization and Single sign-on ... 11
6. Exchange ... 14
7. SharePoint ... 14
8. Lync ... 14
Introduction
The purpose of this Basic Administration guide is to describe the guidelines and steps required to successfully login and administrate Microsoft Online Portal.
Audience
This document is compiled for Office 365 users and administrators.
Document Location
The document is placed on Atea Microsoft Office 365 support page.
This is a snapshot of an on-line document. Paper copies are valid only on the day they are printed. Refer to the author if you are in any doubt about the currency of this document.
Special information
Important information and Special conditions are displayed in the following manner:
Be special aware of… Useful information.
1. Login
Login Microsoft Online Portal https://login.microsoftonline.com/ using your email and password.
2. Install Microsoft products
Afterwards follow the instructions and install the necessary product.
3. Reset/change passwords
Select a user you want to change/reset the password and mark the checkbox on the left side of the username and select Reset password.
4. User permissions
Select user by clicking on his/her name, to manage permissions:
5. Manage user groups, Active Directory synchronization and Single
sign-on
To Manage Mail-enabled distribution groups and security groups in Exchange, Active Directory synchronization or Single sign-on,
Log in with your administrator credentials and Choose Management/ Security Groups
Security group in Microsoft Office 365 is a group of SharePoint Online users that is granted access to specific SharePoint resources by an administrator. For example, an administrator can create a security group to grant a certain group of people access to a SharePoint site.
To create a new security group click on the button “New” and fill in the required information.
To set up single sign-on for users, click on “Set-up” and follow the steps:
With single sign-on, also called identity federation, your users can access services in Microsoft Office 365 for enterprises with their existing Active Directory corporate credentials (user name and password). The setup of single sign-on requires Active Directory Federation Services (AD FS) 2.0.
To synchronize your Active Directory, click “Set up” next to Active Directory Synchronization and follow the steps.
If your company has existing users in a local Active Directory environment when you subscribe to Microsoft Office 365 for enterprises, there are tools for synchronizing those users to your Office 365 directory. By using the Microsoft Online Services Directory Synchronization tool, your organization’s administrators can keep your local Active Directory continuously synchronized with Office 365. This allows you to not only create synchronized versions of each user account and group, but also allows global address list (GAL) synchronization from your local Microsoft Exchange Server environment to Microsoft Exchange Online.
To find instructions how to create a distribution group go to Exchange section or click here:6. Exchange
Detailed information about Exchange can be found here:
http://services.atea.com/media/53754/5.%20exchange_eng.pdf
7. SharePoint
Detailed information about SharePoint can be found here:
http://services.atea.com/media/53757/6.%20sharepoint_eng.pdf
8. Lync
Detailed information about Lync can be found here:
http://services.atea.com/media/53751/4.%20lync_eng.pdf
9. Service Health and planned maintenance
You can check whether the services you are using are running as planned and, if you are experiencing any problems or outages, you can check whether Microsoft is informed about it and working on a solution.
Log in into MOP with your administrator credentials and in the Admin Overview choose “Planned Maintenance”.
The details give you information about planned Microsoft updates and detailed information how they can affect your everyday work.
In Admin Overview click on “Service Health” to see if there are any unexpected errors discovered and what is the status of repairing them.
There can be different status displayed, depending on the problem and its development: Service interruption, service degradation, additional information or normal service.
Please, check the information before contacting helpdesk. The status usually contains detailed information of the problem and it means that Microsoft is already
working on restoring it. If possible, the status will contain information about when the services are expected to run as normal again.
