ICCCFO
SPRING 2011CONFERENCE
SPRING 2011CONFERENCE
GETTING THE MOST OUT OF YOUR ACADEMIC SPACE
,
This
number
represents:
´
A.
The
Average
g
Community
y
College
g
building
g
area
´
B. The
Average
cost
of
a
college
degree
in
2021
´
C
Total students attending Illinois Community Colleges
´C. Total
students
attending
Illinois
Community
Colleges
´D. None
of
the
above.
,
´
Cost
of
building,
maintaining, heating/cooling
a
new
32 seat classroom without inflation for 30 years
32
seat
classroom
without
inflation
for
30
years.
« (864 sf classroom at $250/sf + soft costs + energy + O&M costs)
² Many community colleges have more than 100 teaching spaces.
AGENDA
´
The $935,193 question
´
The $935,193 question
´
Past /Current
Master Plans
´
Space Utilization
´Space Utilization
«Methodology
Li it ti
«Limitations
«Calculations
Utili ti S i ² Utilization Summaries² Seat Utilization Summaries
«
Benchmarks
«Benchmarks
«
Potential
Recommendations
MASTER PLANS
´
Past Master Plans Located Growth
´
Past Master Plans Located Growth
C
t
M t Pl
d i
b
´
Current
Master Plans are driven by:
«
Sustainable Campuses
«
Student Success
«
Technology Use
«
Technology Use
«
Getting more out of our Facilities
²
Space Utilization
²
Space Utilization
²
Space needs
SPACE UTILIZATION
´
What is
Space Utilization
?
«
A study of how often teaching spaces are used
«
A study of how often teaching spaces are used.
Utili ti St di
«
Utilization Studies can measure:
²
Hours of use per day or week
f
b h
d
k
²
Percentage of use by hour, day or week
²Seat utilization or average class size
²
Benchmarking against our peers
SPACE UTILIZATION – WHY?
²High cost of New Construction
g
²
Long term Operational Costs
²
Understand seat utilization or average
class size
²
Understand why some spaces are used
more than others
²
Generate changes to the schedule to free up
classrooms
Ob
/D f Ed
l
²
Obama/Dept of Education goal to increase
college graduates by 50% by 2020
SPACE UTILIZATION – MEASUREMENT
´Measurement Standards
´Measurement Standards –
Classrooms
«65% Utilization
-D
P k T
During Peak Times
h
l
«
40 hours Total
Use per Week - 24/7
ICCCFO SPRING 2011 CONFERENCE
SPACE UTILIZATION – METHODOLOGY
«
Determine areas to study
«Determine areas to study
² Classrooms, Instructional Labs, Computer Labs,
Conference/Meeting Roomsg
«
Times
² 8am-1pm, 1pm -5pm, 5pm-10pm
«
Peak Utilization
² Monday – Thursday 8am-1pm & 5pm-10pm
«
Passing time per hour
«
Acquire data during a selected week
² 6+ weeks into the Fall or Spring Semester
² Export data from the College’s Scheduling Software
SPACE UTILIZATION – LIMITATIONS
²
Accuracy of scheduling software
²
Off-line schedulingg
²
Not perfect, but a snapshot to work from dates
selected
selected
²
Over-Utilization
C dit
dit
²
Credit vs. non-credit
SPACE UTILIZATION – EXPORTED DATA
SPACE UTILIZATION – EXPORTED DATA
4hours 5 hour 4hours (5 hours) ( )ICCCFO SPRING 2011 CONFERENCE
SPACE UTILIZATION – EXPORTED DATA
´ Exported raw data from R25 Scheduling Software
´ Total hours – morning/afternoon/evening – Mon-Friday
(E l Cl 1001 8 1 M d F id )
(5 hours)
« (Example Classroom 1001 – 8am-1pm - Monday - Friday)
(5 hours)
4.00 (hrs use) /5 (max hrs) = 80% Utilization Mondays 8am-1pm
ICCCFO SPRING 2011 CONFERENCE
SPACE UTILIZATION - CALCULATIONS
2 00 (h ) / 540%
´ 2.00 (hours use) / 5 (max hours) = 40%40%
60%
40%
40%
40%
0%
50%
50%
40%
40%
80%
0%
80%
0%
37%
SPACE UTILIZATION – SUMMARY DATA
75.3%
SPACE UTILIZATION – SUMMARY DATA
58.83%
31 99 hrs ICCCFO SPRING 2011 CONFERENCE
SPACE UTILIZATION – SUMMARY DATA
SPACE UTILIZATION – SUMMARY DATA
SPACE UTILIZATION
– INSTRUCTIONAL LABS
33.71%
17 90 hrs ICCCFO SPRING 2011 CONFERENCE
SPACE UTILIZATION
– COMPUTER LABS
55.53%
30 67 hrs ICCCFO SPRING 2011 CONFERENCE
SPACE UTILIZATION
– CONFERENCE ROOMS
SPACE UTILIZATION
– CONFERENCE ROOMS
SPACE UTILIZATION
–
SEAT UTILIZATION DATA
SPACE UTILIZATION
– SEAT UTILIZATION
Classroom seats filled during scheduled classes – Avg . Class Size 21.48
Morning ‐ 73.6% Afternoon ‐ 67.4% Evening ‐ 62.5%
Avg. Class Size – Morning 23.8 , Afternoon ‐ 21.2, Evening ‐ 19.5
ICCCFO SPRING 2011 CONFERENCE
SPACE UTILIZATION
– SEAT UTILIZATION
SPACE UTILIZATION
– SEAT UTILIZATION
SPACE UTILIZATION
- BENCHMARKING
SPACE UTILIZATION -
POTENTIAL RECOMMENDATIONS
´ Standardize the start/stop times of scheduled / p
Classes and Instructional Labs
´ Schedule more 8am class start times
´ Develop a block schedule for 2 hour and 1 hour
classes 8-9am, 9-11am,11-1pm as a framework for scheduling
for scheduling
´ Further study seat utilization and compare to ideal class size by
disciplinep
´ Utilize the Scheduling Software for optimizing /compacting the
schedule
f
´ Develop a pool of standard classrooms on a block schedule to
increase utilization
´ Study the number of classes and time length
ICCCFO SPRING 2011 CONFERENCE
SUMMARY
65% S d d f
d Cl
U ili i
´
65% - Standard for good Classroom Utilization
during Peak Times
g
´
Peak times – Monday – Thursday 8-1pm,
5-0
10pm
40 h
l St d d f T t l Cl
´
40 hour rule – Standard for Total Classroom
Use during a week – 24/7
´
