onesource
®
workflow manager
for wealth management
improve processes
for full compliance
The more efficient your office, the better you can serve your clients and comply with regulations.
oneSoURCe WorkFlow Manager can help. It uniquely combines comprehensive document
management, workflow, and scanning features with sophisticated functionality and the power
of the Internet to help you manage compliance risk.
It’s tailored to your unique needs and backed by unparalleled service to provide your institution
with a solution that can effectively track, secure, and streamline all documents for any business
process. That’s the kind of efficiency your clients can appreciate. And the kind of compliance
your business demands.
oneSoURCe WorkFlow Manager web-based software standardizes and organizes volumes of documents and offers the flexibility to share, route, and review files whenever needed. Remote access lifts the restrictions of time and distance, while advanced security maintains the integrity of your documents.
Automate your most labor intensive processes, including account openings, regulatory reviews, discretionary payments, estate administration, and more. Benefits include:
• Secure accessibility. All data and documents are accessible from anywhere at any time, enabling you to share data securely without using email.
• Improved compliance. Guarantee that internal processes adhere to companywide management policies.
• Audit preparedness. ensure that your department follows industry regulations, and be able to prove it. Built-in audit trail capabilities track all task and document activity.
• Unmatched client service. Respond to client inquiries in seconds via instant access to files and event statuses.
• Reduced operating costs. eliminate the costs of paper files, storage fees, postage, printing, administrative overhead, etc.
• Easy configuration. Customize drawers, index structures, workflows, and reports so that files can be quickly located according to the requirements of each department.
• Ensured business continuity. Backed by the power of the Thomson Reuters redundant data centers, you’ll never worry about losing data.
• Elimination of manual processes. Automate your procedures —including paper-intensive tasks like account openings.
• Never lose a document. Search and locate files instantly via multiple indexes or text within a document. You can even use your own saved searches.
• Work the way you always have. We won’t change your workflow, just make it more efficient, including easy customization of collaborative business processes.
• Rapid deployment. Take advantage of our wealth management expertise and best practices to be up and running within weeks.
The client folder has all the task activity, checklists, notes, and documents to give you a complete status of projects .
Free yourself from manual processes to focus on your business.
oneSoURCe WorkFlow Manager offers an arsenal of features that help support a seamless workflow.
Ensure compliance throughout your organization
oneSoURCe WorkFlow Manager turns your current procedures into automated processes that comply with applicable regulations and internal policies. Whether you operate in one location or in multiple offices, everyone will follow the same guidelines to help reduce your overall compliance risk.
• Industry-specific customization. Segregate workflows and documents into electronic drawers that mirror how you manage your work. Create index schemes using industry terminology and values that are easy to remember.
• Automatically monitors and tracks processes. A template of tasks and related checklists make your processes easy to maintain. Users can attach notes and insert instructions for others. And a complete audit trail tracks activity by person, date, and time.
• Easy-to-see statuses. Graphical analyses of workflows provide improved workload planning and reallocation. easily reassign tasks and send notifications directly through oneSoURCe WorkFlow Manager.
• Ensures form integrity. Store your business form templates with associated workflows so that staff always uses the latest version. Start a new
workflow and you’ll find forms waiting for editing and completion.
Increase productivity with advanced integration
oneSoURCe WorkFlow Manager works seamlessly with other business software you already use. You can easily import and access documents and files in a flash, and be assured that files are indexed and stored consistently.
• Microsoft® Word and Excel. Save Word and excel files directly into oneSoURCe WorkFlow Manager and access those same documents for viewing or editing from Word and excel.
• Microsoft Outlook and Lotus Notes. Save inbound and outbound email messages directly into oneSoURCe WorkFlow Manager with the ability to separately index email attachments and quickly send documents or links with a single mouse-click.
• Adobe® Acrobat. Take advantage of rich review features for scanned images, including annotating, notes, bookmarking, merging, appending, highlighting, and other useful commenting features.
Locate documents easily
Respond quickly to client inquiries anytime, anywhere with powerful search features. oneSoURCe WorkFlow Manager eliminates time spent finding documents, photocopying, and returning calls or emails. Simply enter your search criteria and select the document to view it in its original format.
• Virtual folders contain all client documents, tasks with due dates, staff assignments, signoffs, checklists, and notes.
• Customized indexes help you locate the exact documents you need, when you need them.
• optical Character Recognition (oCR) technology enables you to find every file that contains specific words or phrases within the body of the document. pertinent words are highlighted so that they’re easily located.
• Save a personal list of searches to speed up common inquiries.
When an assigned task is completed, the workflow is routed to the next person via an email notification.
You’ll never lose a document. Finding them is quick and easy.
ONESoURCe WoRKFloW MAnAGeR FeATUReS
Automate scanning and save countless hours
With the fully integrated ScanFlow module of oneSoURCe WorkFlow Manager, you can create a true paperless process. now you can scan documents upfront and file them automatically into electronic client folders and link them to a workflow for review and signoff.
• 100% accurate barcode and indexing features. Scan large batches of documents quickly. It's a sophisticated solution that identifies documents as they are scanned, converts them to pDF format, and then files them in the appropriate folders.
• Track the status of scanned documents. plus, you can receive email notifications that alert you if documents are not scanned in a timely manner.
Protect file integrity through access control
oneSoURCe WorkFlow Manager offers multiple layers of security to give you full control over your workflows and documents. You determine the files each staff member or group can access, and the activities they can perform.
This advanced security enables you to:
• easily configure privileges for your staff, while preventing unauthorized access. • Restrict folder and document viewing, editing, and e-mailing as required by
job function.
• View detailed audit reports that show every user action from creation through deletion.
• Archive files so that they can be viewed, but not edited.
• Define policies for automated file retention, archiving and purging.
Safeguard your files
With oneSoURCe WorkFlow Manager, you’re assured that your data is in the safest location possible. This secure, web-hosted system uses sophisticated network and data center security technologies to protect all your documents and data. Access control employs user name and password authentication and 128-bit
SSl encryption.
The system is hosted from two redundant Thomson Reuters data centers that ensure a level of continuity, availability, back-up, and disaster recovery not available with an in-house system.
Contact us today to see how oneSoURCe WorkFlow Manager can improve your financial institution’s efficiency.
Use barcode technology to automatically index and file large groups of scanned documents.
© 2011 Thomson Reuters/oneSoURCe. All Rights Reserved.
oneSoURCe_WorkFlow_Manager_Wealth_Management_BR_22011_500
800.872.1041 press 3 | onesource.thomsonreuters.com/trust-tax
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