Contents Page:
A. Backing up your emails into a Personal Folder (.pst file) 1
B. Backing up from My Documents folder. 6
C. Searching and Backing up other personal files & folders. 7
D. Backing up your Microsoft Outlook Personal Address Book (.pab)
10
E. Transferring/ Adding a Personal Address Book (.pab) into your Outlook.
14
F. Backing up your Contacts folder (into .pst format) 21
G. Backing up your Personal Folder (.pst file) 24
H. Favorites (Backup for Internet Explorer users) 25
A. Backing up your emails into a Personal Folder (.pst file)
Applies to MS Outlook 2000, 2002, 2003:
1) Creating a Personal Folder.
Go to File > New > Outlook Data File.
Select which type of .pst file you’d like to create. I.e. For compatibility with Outlook 2003 or not.
In the Save In list, specify the directory where you wish to save your .pst file. Rename your personal file accordingly. For e.g. backup1.pst, marchbackup.pst.
* Take Note: The Personal Folders are stored in your local drive, as specified by you. They do not reside in the Exchange Server. Therefore, you can only access those Personal Folders on that pc whereby you stored them.
2) Moving your emails to your Personal Folder.
Simply drag your emails from the Inbox to your Personal Folder.
B. Backing up from My Documents folder.
1) Go to My Documents folder.• For Win 2000/XP users, the default directory is C:\Documents and
Settings\userid\My Documents, where userid is your NUSNET id.
2) Select the files you wish to backup.
C. Searching and Backing up other personal files & folders.
1) Locate specific files with the Windows Search function.• Go to Start > Search.
• Click on All Files and Folders.
• Type in the name of the file. For e.g. mylist.doc
• Specify the location, be it C: or D: drive, or any folder. Click on browse to select a specific directory.
• Click on Search button.
2) Copying and saving those files.
D. Backing up your Microsoft Outlook Personal Address Book
(.pab)
To check which Outlook version you are using, please launch your Outlook and click on the Help button > About MS Outlook.
Applies to MS Outlook 2000:
2. Select Personal Address Book.
3. Take note of the path of your Personal Address Book and the name of the .pst file.
Applies to MS Outlook 2002 and 2003:
1. Launch Outlook. Go to Tools > Email Accounts.
3. Select the Personal Address Book. Click on Change button.
4. Take note of the directory (where it’s stored) and the name of the .pab file.
E. Transferring/ Adding a Personal Address Book (.pab) into
your Outlook.
Applies to MS Outlook 2000:
1. Launch Outlook. Go to Tools > Services.
3. Select Personal Address Book and click OK.
4. Click on the Browse button and look for the directory/folder where you have stored the
.pab file.
6. Click Apply.
Applies to MS Outlook 2002 and 2003:
1. Launch Outlook. Go to Tools > Email accounts.
3. Select Additional Address Books. Click Next.
5. Click on Browse.
7. Select the .pab file and click Open.
8. Click on Apply, and then OK.
F. Backing up your Contacts folder (into .pst format)
To back up the Contacts folder, you need to export the folder to a file in .pst format.1. On the File menu, select Import and Export.
3. In the Create a file of type list, select Personal Folder File (.pst), and then click Next.
4. In the ‘Select a folder to export from’ list, click Contacts.
*If you have subfolders below the Contacts folder that you want to include, select the Include subfolders check box.
6. Click Browse, choose a location for the file, such as My Documents, and then type a name for your backup file, such as ContactsBackup.pst. Click OK.
7. Then, click Finish.
G. Backing up your Personal Folder (.pst file)
Applies to Outlook 2000, 2002 and 2003
1. Right click on your Personal Folder. Select Properties.
2. Take note of the path and name of the .pst file.
H. Favorites (Backup for Internet Explorer users)
1. Launch Window Explorer by clicking Start --> Run and enter explorer in the text box. Click Ok.
• For Win2000/XP users, go to the directory C:\Documents and
Settings\XXX\Favorites, where XXX is your NUSNET ID
• Backup all these internet shortcuts into a floppy disk, thumb drive etc. Example of Storage Devices
• On the new pc, launch Window Explorer again.
• For Win2000/XP users, go to the directory C:\Documents and
I. Bookmarks (Backup for Netscape users)
For Netscape version 71. Launch Window Explorer by clicking Start --> Run and enter explorer in the text box. Click Ok.
2. For Win2000/XP users, look inside this directory C:\Program Files\Netscape\Users\
Note: If you want to confirm whether you have saved the correct bookmark, you may double
click on the bookmark.htm file saved. A list of your bookmarks should be shown. • On the new pc, launch Window Explorer again.
• For Win2000/XP users, go into this directory C:\Program
