Records Management System

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GIS Based Land Records Management System

GIS Based Land Records Management System

Abstract—Land is the habitat of men. As land holds importance in many spheres, it is required to have a system to gather, distribute and update information of land records. Nowadays; everybody needs more detailed land information than it has been traditionally available. But Since last decade, it has been realized that the existing village maps are not geo-referenced. On the other hand, policy makers, planners, land administrators and individual citizens all have a dire need for right information in timely manner. Lack of proper land records, poor records keeping and inefficient judiciary makes concerning system vulnerable to high loss and its demands a system that keeps the accurate record of lands and makes it available in time. GIS technology is having capability of capturing, storing, analysing and displaying geographically referenced information which is needed for present scenario. In GIS map of village is mapped and attribute data is entered in data sheet which will helpful to policy makers, planners, land administrators and individual citizens to find out Land Records within in minute. This paper brings out GIS is a tool that can be effectively used in Land records management system. It integrates non-spatial and spatial datasets for query and better display. Such Geo-referenced Maps can be used on a day-to-day basis by decision-makers at grass root level
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Electronic Records Management System Adoption Readiness Framework for Higher Professional Education Institutions in Yemen

Electronic Records Management System Adoption Readiness Framework for Higher Professional Education Institutions in Yemen

Abstract— Electronic records (e-records) are used to provide proof of organizational activities. E-records are crucial in complementing business functions, an essential tool to assess organizational performance and are the core of good governance. E- records in Higher Professional Education (HPE) institutions contain valuable information in running the education business in an efficient and effective manner, supplying services consistently and in supporting effective performance evaluation and decisions. There are serious consequences and risk awaiting when the administrators of HPE are not based on information contained in e- records in making decisions. Well-informed decision makings would thus be impossible if electronic records are not efficiently and effectively managed the using system. Therefore, Electronic Records Management System (ERMS) is an effective and efficient tool to hinder such a problem. Voluminous electronic records are created every day in HPE. The record keepers inclusive of records managers, archivists, administrators and IT personnel, who are the people essentially involved in creating, maintaining and preserving the contents of the e-records. Thus, this personnel participating in the records keeping should identify the readiness of the HPE institutions to adopt ERMS. Therefore, the aim of this paper is to investigate the readiness of the Yemeni HPE institutions to adopt the ERMS. The study involves interviewing 20 specialists from Yemeni HPE institutions who are involved in ERMS. The findings showed that in order to promote effective ERMS readiness in the HPE institutions, there should be a framework to be used as guidance in such process.
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A Conceptual Model for Electronic Document and Records Management System Adoption in Malaysian Public Sector

A Conceptual Model for Electronic Document and Records Management System Adoption in Malaysian Public Sector

Abstract— The government has spent a large amount of fortune in ascertaining that their information management practice meets the widely accepted standards of practice for enhancing the systematic, speedy, effective and efficient information service delivery. The rapid development of ICT has urged the public sector to shift their operations from manual to electronic system-based in handling the information-related works. Electronic Document and Records Management System (EDRMS) is one of the systems to be considered. However, the adoption rate of such a system is exceptionally below satisfaction due to users are not keen on using it. In this paper, the factors which influence the decision on whether EDRMS should be adopted or otherwise are identified. A qualitative study involving a critical review of the related literature in the area and interviews were employed. The interviews involve EDRMS experts from the Malaysian Administrative Modernisation and Management Planning Unit (MAMPU) and the National Archive of Malaysia (NAM). There are 14 factors identified as impacting the decision to adopt EDRMS offered by the Technology Adoption Theories and the literature review. However, only ten factors were considered being validated and ranked by the selected experts. A new conceptual model for EDRMS adoption in Malaysian public sector was then constructed as the outcome of the study.
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A Secure Web Based Records Management System for Prisons: A Case of Kisoro Prison in Uganda

A Secure Web Based Records Management System for Prisons: A Case of Kisoro Prison in Uganda

This study was set out to develop a secure web-based records management system for prisons using a user- centered approach to software development. The scope set at inception was restricted to developing a system for tracking records. The study led to design and implementation of a prototype for a web based system for tracking records. The system was tested and validated for functionality. The system was implemented using a 3-tier approach, with a backend database (specifically MYSQL database), a middle tier of Apache server and PHP, and a front end web browser (client). This paper has also discussed each of the underlying techniques used to design and implement the application and the steps undertaken to achieve this. The study provided solution of providing easy and faster way for managing prisons centrally and tracking the records with ease by the authenticated users and even the top government officials who need information about a particular prison. The system will also update the records and improve performance of the man power, as well as reducing maintenance and repair costs. The desired aim of providing centralized access to information and records tracking on prisons are more applicable to developing countries, Uganda in particular is among.
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Use of GIS in Land Records Management Systems

Use of GIS in Land Records Management Systems

This study bring out the importance of land records management system in India. It would serve the correct and timely information of land records. From the literature review it has been seen that in the international market the land record system is being used. By using GIS the information of the various areas is available in minutes. In India, there is a big problem of land dealing. The land is being sold illegally and then the problems of land duplication comes. To reduce all this the land records are to be managed properly. For this a system is required which helps in maintaining the record. GIS is a tool which can reduce the work and keep the record effectively. It will benefit the land owners, planners, decision makers and land administrators by improving the effectiveness and efficiency of land records management. This project will effectively help the people who wants to know the information of a particular land before purchasing it. By using QGIS software the record for the Shindewadi village could be done. There are numerous benefits of land record management system which will help to make better and judicious use of land resources. To calculate taxes the use of GIS is very much useful. The government can be benefited by using GIS. The exact tax for the particular area can be collected and the GDP loss to government can be recovered to a certain extent.
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Information Seeking Behaviour of Electronic Records Management Systems (ERMS) Users: Implications for Records Management Practices

Information Seeking Behaviour of Electronic Records Management Systems (ERMS) Users: Implications for Records Management Practices

Definitions of ISB and ERMS are best addressed before moving fur- ther into the body of the article. Information seeking in this research focuses on the user who is actively involved in the information seeking process. ISB encompasses both information searching and information retrieval. Information seeking is a response to what the individual percei- ves as an immediate need For the purposes of this article, the ERMS is defined as an automated records management system that enables organi- sations to manage both their paper and electronic records. The ERMS integrates with common office word processing, scanning, and e-mail management applications. It is an electronic tool that enables organisa- tions to register, capture, use, search, retrieve, modify, maintain, dispose, and archive their corporate and business records. This is similar to how Johnston and Bowen (2005) cite the National Archives of Australia’s (NAA) description of electronic document and records management systems (EDRMS), but in this case the ERMS excludes documents and focuses only on records: “The EDRMS includes the whole of documents, records, methods, procedures, tools, [meta]data [index terms], know- ledge, means and persons with which an organisation operates and fulfils its requirements to preserve evidence of its activities, maintain its mem- ory, and preserve its knowledge” (Johnston & Bowen 2005, 133).
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E-Archiving Management System: Analysis, Design, and Implementation (A Case Study at Computer Center, Thi-Qar University)

E-Archiving Management System: Analysis, Design, and Implementation (A Case Study at Computer Center, Thi-Qar University)

This document is a part of the original document was developed by the National Archives of Malaysia under the first phase of the e-SPARK project. It's discussed the creation and management of electronic records. This model explains the requirements list, which must provide in electronic records management system to all possible system functions and specific functional requirements with the user roles either as a relevant mandatory requirements or specify limitation to an authorized user. This model can be concluded that all the information that associated with electronic record management system are containing in the model. With this model, it can be as a reference for developer, designer and users themselves to understand the requirements before developing the system.
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Problems of and strategies for improving records management in a depressed economy: nigeria in focus

Problems of and strategies for improving records management in a depressed economy: nigeria in focus

Records have been defined in the code of British Standard (dealing with records management) as information created, received and maintained as evidence and information by an organization or person in pursuance of legal obligations or in the transaction of business. Records can be in any format. It is applied to all records irrespective of the technology used to create and store them or the type of information they contain. They include therefore not only paper series and digital records management system but business and information systems. Elisha (2000) defined records as official documents of an organization which furnish information on such organization’s functions, policies, procedures, operations and other related activities. This definition shows records as the documentary account of daily operations of an organization, which can enhance the effective discharge of its operational services. Ayani (2002) defined records as statement, facts, figure, recorded in form of impression and expression purposely established for remembrance and references. This shows that records can be evidence of events, activities, programmes, facts etc in any form or medium like signed copies of annual reports. Tiamuyi (2000) share the same opinion when he defines records as valuable data or information recorded in a medium for purpose of storages, conveyance or transmission over time and space. Uwaifo (2004) sees records as indispensable tools for planning, decision making and implementation. To Ibrahim (2005), records are means of accounting as well as evidence of events.
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Investigation of the quality management system at Lockyer Valley Regional Council

Investigation of the quality management system at Lockyer Valley Regional Council

The ISO 9000 Store’s checklist was found to be less detailed than the other checklists and was therefore discarded. The remaining three checklists were obtained from state government departments in Queensland and New South Wales and all related to the construction industry. All three gap analysis checklists were developed by these departments to help their service providers develop appropriate quality management system in accordance with ISO 9001. It was found that all three checklists were similar in structure and relevance with ISO 9001. It was determined that the checklist developed by the Queensland Department of Main Roads would be used. This is because Lockyer Valley Regional Council provides services to the Queensland Department of Main Roads and is required to have a quality management system that is approved by the Department.
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System for Locating Identification of Records Matching

System for Locating Identification of Records Matching

Apart from the tasks related to the logical and the physical side of the database system, Database Administrator may also take part in database System operations. Main role is to give developers recommendations about the DBMS specificity, other important work of the DBAs are related to data modeling at optimizing the system, as well as to the creation and analysis of new databases. Computer science is evolutionary computation sub field of artificial intelligence (more particularly computational intelligence) that involves combinatorial optimization problems. Restaurant and Cora datasets are will be used to analyze the proposed algorithm and the performance of the proposed algorithm is compared against the genetic programming technique with the help of evaluation metrics in this experiment
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Electronic medical records concepts and data management

Electronic medical records concepts and data management

For example the EMR vendor finds that the transcription system is not efficient. It is tedious to send the documents to the transcriptionist and then get the electronic version of the document and then pass it on to other systems. Now if the new EMR system implements the whole transcription process of voice recognition then it will reduce the work but at the same time it needs to be determined whether the output of the EMR system can be recognized by other systems in the facility. Also this might not be as accurate as human transcriptionist. If the EMR system completely replaces the existing working system in an office then the hurdle might be training as well the working model will change. Also it will take a lot of time for the system to become stable and to be able to interact properly with other systems. [72 – 73]
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Practical Use of Police Records System

Practical Use of Police Records System

They may not operate ten fingerprint files as this work is all done by the central clearing house at Scotland Yard, but it is the consensus of opinion that each local police unit should [r]

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high mortality rates of psychiatric inpatients have mostly been due to natural causes, the underlying mechanism is still unclear and doesn’t fully explain the excess mortal- ity (1, 6). Moreover, people with mental illness also die from unnatural causes, such as suicide, homicide and accidents, and have been reported in Ethiopia (10,12). The increased mortality among psychiatric patients could reflect a general neglect of health in this population by the health system as well as unrecognized co-morbid medical illnesses, and lifestyle factors including smok- ing, poor diet and sedentary life style predisposing to cardiovascular diseases (1,13). Hence, there is still a paucity of studies on mortality from low and middle in- come countries with the few systematic studies from Africa coming from Ethiopia (12,14). Nevertheless, mortality among inpatients and the impact of the re- peated service reconfigurations on mortality have not been assessed. Such studies would provide evidence on the quality of care provision and contribute to policy. Several service improvement initiatives have been car- ried out in many Federal hospitals in Ethiopia. At this tertiary psychiatric hospital where the current study was conducted, Business Process Re-engineering (BPR) was
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Records management and administrative reform programmes in Kenya.

Records management and administrative reform programmes in Kenya.

The memorandum instructed all provincial and district commissioners to ensure that all valuable records were selected for permanent preservation and valueless materials were destroyed at the earliest convenience, to avoid wastage of storage space and to facilitate easy retrieval of information.^^ However, although the Chief Secretary issued several other memoranda on the same subject, the administration in Kenya made no effort to develop an effective records preservation and disposal programme. Thus, in spite of the British Government's policy urging that official records created in Her Majesty's overseas territories should be properly preserved, in Kenya the administration pursued a policy which appeared to tolerate rather than discourage the destruction of valuable official records. Colonial Office circulars sent from London urging the colonies to adopt appropriate measures safeguarding such records were often ignored by the local administration. No effort was made to establish archival services in the country until much later. By 1956, the authorities in Kenya had received five or six such circulars expressing concern about the preservation and disposal of official records.
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Railway records: Their management and exploitation in Kenya

Railway records: Their management and exploitation in Kenya

When Kenya, Uganda and Tanganyika became independent, the responsibility for pensions of employees European and Asian origin was taken over by the British Government.^® However interviews conducted with senior officers of Kenya Railways indicate that these pensioners are still entitled to certain privileges such as reduced train fares. For this reason, the management has been reluctant to dispose any of the records of its former employees. This causes congestion of files in the record stores. One way out is for the management to specify the period for which a retired employee can enjoy these privileges. This period should be limited to not more than fifteen years after the officer has left employment with the Kenya Railways. Alternatively the details could be transferred onto a card and the files destroyed.
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THE TRANSPORT MANAGEMENT SYSTEM

THE TRANSPORT MANAGEMENT SYSTEM

To overcome these problems we can used the prototype model. The basic idea for using this model is that the requirements are not known initially. In this model a prototype is build to understand the requirements. This prototype is developed based on the currently known requirements. The prototype means to develop the formal model of the software which meets the current requirements. By using this prototype, the client can get an actual feeling of the system because the interaction with the prototype can enable the client to better understand the requirements of the desired system. By using this model there is no work manually. By using this model we can create a prototype, which meets the primary requirements of the TRANSORTATION MANAGEMENT SYSTEM. In the waterfall model the requirements had been known in advanced. To solve this problem we can used the prototype model.
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Challenges and Opportunities in Electronic Records Management Collaborations for State Government Records Units

Challenges and Opportunities in Electronic Records Management Collaborations for State Government Records Units

Nine representatives reported that agency autonomy was an issue when trying to institute electronic records management initiatives. Each agency responds differently to the RM unit; therefore, instituting policies and procedures for initiatives that address electronic records can vary wildly among the agencies. As one practitioner said, “some agencies really get it, and some do not. They have so many other responsibilities.” RM units expend a lot of energy and resources trying to recruit individual agencies as active partners in electronic records management. One practitioner indicated that her own overarching department, which is in general services, “does not have a sense of how important the records management program is.” As another interviewee stated, “agencies do not take seriously information as an asset. They would not treat their financials that way.” Also, some of the interview participants stated that many agencies do not understand the changing nature of records management as becomes digital. “We have people saying to us ‘I don’t need a records retention schedule anymore because it is all electronic. We have done a lot to raise awareness, but it is hard to bring about change.”
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Police Science Book Reviews

Police Science Book Reviews

The titles of these chapters are the need for police records, organization and installation of a police records system, recording daily police activities, records relating to persons arr[r]

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Retreat Nursing Home, Loughandonning, Bonnavalley, Athlone, Westmeath

Retreat Nursing Home, Loughandonning, Bonnavalley, Athlone, Westmeath

A medication management policy was in place and available to staff to inform safe medicine management practices in the centre. The inspector observed that residents' medications were stored appropriately including medicines requiring refrigeration or controlled under Misuse of Drugs legislation. Balance checking of controlled medicines on the premises was consistently completed. Inspectors examined a sample of these records and found that they were correct. Medicine refrigerator temperatures were checked daily to ensure they were maintained within recommended parameters. Residents' prescribed medications were reviewed at least on a three-monthly basis. Inspectors observed medicine administration to residents that all medicines were administered by a registered nurse on an individual basis as prescribed in line with professional guidelines. Areas identified for improvement on the last inspection were satisfactorily completed. Each medicine administered in a crushed format was
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BBA(H)_Syllabus.pdf

BBA(H)_Syllabus.pdf

5. Project Management Software: MS Project – Getting started with a project; Developing a timeline ; Displaying and Printing the schedule; Assigning resources and costs to the tasks and resolving resource allocation problems; Finalizing and Publishing the Project Plan; Managing and Tracking the Project; Working with multiple projects, using MS Project in workgroups. [8L]

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