The Accounting Amounts Window of the Invoice/Credit Memo Query Form (FAIINVE) displays the accounting amounts per account distribution.
Acct Code representing the specific individual asset, liability, equity, revenue, expenditure, or transfer account classifications within a fund from which funds for the purchase of this commodity or service will be drawn.
Prog Code representing the group activities, operations, or other units directed to attaining specific purposes or objectives to which the commodity or service will be applied.
Actv Code representing the specific temporary units of work, subsidiary functional classifications, or short duration projects within the program to which the commodity or service will be applied.
Locn Code representing the physical location or site in which the specific activity will take place.
Proj Code representing the specific project for which the purchase was made for cost accounting tracking purposes.
Cmt Commit Type. Indicates whether this invoice document references a committed encumbrance.
C The document references a committed encumbrance.
U The document references an uncommitted encumbrance.
Bank Code and name of the bank where funds will be drawn for the payment of commodities or services.
Income Type If this is a 1099 invoice, code representing the income type for this vendor as defined by the classifications to use with the U.S.
Governmental 1099 form.
. . . Fields
. . . .Descriptions / Buttons
. . . . . . . Commodity
Record Count
Number of items currently invoiced on this document.
Commodity Description of the commodity. Displays the message Document Acctg Distribution if Document Level Accounting was used on the invoice.
Accounting Record Count
Number of accounting records currently on this invoice document.
Trans Date Date the transaction was processed and recorded to the ledgers.
Item Line item number of the commodity as it appears on the document. This field displays “0” for invoices which use Document Level Accounting.
Approved (Commodity)
Dollar amount approved for the specific commodity displayed in the Commodity and Item fields. When the Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Approved (Commodity) field displays the dollar amount that has been approved for all of the commodities on this invoice.
Approved (Accounting)
Dollar amount approved for the specific commodity displayed in the Commodity and Item fields that have been processed. When the Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Approved (Accounting) field displays the dollar amount that has been approved for all of the commodities on this invoice that have been processed.
Discount (Commodity)
Dollar amount of discounts for the specific commodity displayed in the Commodity and Item fields. When the Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Discount (Commodity) field displays the dollar amount that has been discounted for all of the commodities on this invoice.
Discount (Accounting)
Dollar amount of discounts for the specific commodity displayed in the Commodity and Item fields that have been processed.
When the Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Discount (Accounting) field displays the dollar amount that has been discounted for all of the commodities on this invoice that have been processed.
Tax
(Commodity)
Dollar amount of taxes on the specific commodity displayed in the Commodity and Item fields. When the Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Tax (Commodity) field displays the dollar amount t of taxes on all of the commodities on this invoice.
Tax
(Accounting)
Dollar amount of taxes on the specific commodity displayed in the Commodity and Item fields that have been processed. When the Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Tax
(Accounting) field displays the dollar amount of taxes on all of the commodities on this invoice that have been processed.
Additional (Commodity)
Dollar amount of additional charges on the specific commodity displayed in the Commodity and Item fields. When the
Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Additional (Commodity) field displays the dollar amount t of additional charges on all of the commodities on this invoice.
Additional (Accounting)
Dollar amount of additional charges on the specific commodity displayed in the Commodity and Item fields that have been processed. When the Commodity field identifies the document as Document Acctg Distribution (Document Level Accounting), the Additional (Accounting) field displays the dollar amount of additional charges on all of the commodities on this invoice that have been processed.
Net Net total of all commodities on the invoice that have been processed.
Currency Flag (untitled)
Identifies the denomination of currency used by the vendor, for example USD/United States Dollars, CAD/Canadian Dollars.
. . . Fields
. . . .Descriptions / Buttons
Accounting Tax Distribution Window
The Accounting Tax Distribution Window of the Invoice/Credit Memo Query Form (FAIINVE) displays tax rate information for the specified invoice. Included are the tax amounts to pay and the tax code for the accounting distribution defined for that vendor.
Note: Only installations that use the tax processing feature can access this window. Tax processing must be activated on the System Control Maintenance Form (FOASYSC).
Select Previous Block to access the Commodities Information Window.
Part/Total Liq Indicates whether the invoice document represents a partial or total liquidation.
P Partial The invoice represents a partial liquidation.
T Total The invoice represents a total liquidation.
NSF Override Indicates whether the user wants to deactivate the non-sufficient funds checking feature.
Y Yes Deactivate the non-sufficient funds checking feature.
N No The non-sufficient funds checking feature remains active.
Suspense Suspense Indicator. Indicates whether the invoice document is incomplete, not yet approved, or rolled back in the posting process.
Y Yes The document is in suspense.
N No The document is not in suspense.
NSF Suspense Non-Sufficient Funds Suspense Indicator. Indicates whether the invoice document is in suspense due to non-sufficient funds.
Y Yes The document is in NSF suspense.
N No The document is not in NSF suspense.
. . . Fields
. . . .Descriptions / Buttons Tax Group Code and title representing the group of tax rates that should be
applied to this invoice.