The following fields appear when you select the Multiple check box and enter Regular in the Invoice Type pull-down list (untitled) on the main window of the Invoice/Credit Memo Form (FAAINVE).
Note: When entering a regular pay invoice type, only one purchase order number can be referenced per invoice document.
Net Amount Net total of the individual commodity item.
Access Completion
This check box enables you to navigate directly to the document completion process so that you do not have to enter accounting data. You cannot select the Access Completion check box until accounting records exist for the commodity.
When accounting records exist, the default value is Selected. You can change the value in the Approved Amount field and perform a Next Block function to open the Balancing Completion window.
Approved Total approved amount for the current vendor invoice.
Discount Total discount amount for the current vendor invoice.
Additional Total additional amount for the current vendor invoice.
Tax Total tax amount for the current vendor invoice.
Net Net total amount for the current vendor invoice.
. . . Fields
. . . .Descriptions / Buttons Vendor Inv Vendor invoice number to be recorded on the invoice document.
If the vendor invoice number entered is a duplicate, you may use the Search button to view the duplicate vendor invoice from either the Vendor’s Invoice List Form (FAQVINV) or the Multiple Vendor Invoice Query Form (FAQMINV).
Vendor Inv Date Date on which the invoice was created or became effective.
Invoice All This check box enables you to include all open items for the referenced purchase order.
Vendor Inv Total Net total amount for the current vendor invoice.
Document Invoice document number. This value comes from the
Document field on the Invoice/Credit Memo Form (FAAINVE).
Document Total Net total of all vendor invoices entered on the invoice document.
PO Identifies the purchase order document referenced on the current invoice document.
__Of__ Identifies the number of the vendor invoice that is currently being viewed as well as the total number of vendor invoices that exist for the invoice document.
Add This check box enables you to include the commodity item for payment on the current vendor invoice. When you select the Invoice All check box, SCT Banner automatically selects the Add check box. It can be changed.
You may clear this check box to remove previously-selected items from the invoice; however, you will lose any changes that were made to the commodity record (for example, updated quantity and additional amount).
Doc Item Document Item Number. System-generated number assigned to each commodity.
PO Item Purchase Order Item Number. Line item on purchase order for the displayed commodity.
Commodity Code representing a commodity. You cannot enter a value in this field if you entered a value in the Description field. (See below.) This value comes from the purchase order. It can be changed.
Select the Search button to access the Commodity Validation Form (FTVCOMM) to choose from a list of commodities already in the system.
. . . Fields
. . . .Descriptions / Buttons
Description Description of the commodity. You cannot enter a value in this field if you entered a value in the Commodity field.
This value comes from the purchase order. It can be changed.
Select the Search button to access the Commodity Alpha Search Form (FPIACOM) on which you may enter an approximate description to retrieve all commodities that contain the specific alpha string entered.
Txt Line Item Text Exists indicator. Indicates whether text was entered for the line item on the purchase order.
Y Text was entered for the line item. To view the text, select Purchase Order Line Item in the options list.
N Text was not entered for the line item.
Accepted Quantity
Quantity of the commodity that was accepted in the shipment for which this vendor invoice was created. The default value is 0. It can be changed.
If receiver documents have been completed for this commodity, the total of all receiver documents will appear in the Accepted Quantity field. It cannot be changed.
Approved Quantity
Quantity of the commodity approved for payment on this vendor invoice. The default value is 0. It can be changed.
U/M Unit of measure associated with the commodity. This value comes from the purchase order. It can be changed.
Select the Search button to access the Unit of Measure list.
Unit Price Price per unit. This value comes from the purchase order. It can be changed.
Approved Amount
Approved amount of the commodity. Approved Quantity times Unit Price. SCT Banner calculates this value. It cannot be changed.
F/P Final Payment indicator. Indicates whether this is a final or a partial payment.
F This is a final payment.
(blank) This is a partial payment.
The default value is blank. It can be changed.
L/R Last Receiver indicator. Indicates the status of the last receiver document completed against the purchase order.
F The last receiver was a final receiver.
P The last receiver was not a final receiver.
(blank) There are no receivers for this purchase order.
T/O Tolerance Override indicator. Enables authorized users to override differences in Unit Price and/or Approved Quantity between the purchase order and the invoice document.
Y Override differences between the purchase order and the invoice document.
(blank) Do not override differences between the purchase order and the invoice document.
Note: Use the User Profile Maintenance Form (FOMPROF) to designate “authorized” users.
Discount Amount
Discount amount for the invoice. Calculated based on the value you entered in the Discount Code field on the Invoice/Credit Memo Header window of the Invoice/Credit Memo Form (FAAINVE). If the Discount Code field is blank, the Discount Amount field can be changed.
Additional Amount
Amount to allow for surplus charges to individual commodity items on this invoice.
Tgrp Tax Group Code. Code associated with the sales/use tax group to which the vendor on this invoice belongs.
Select the Search button to access the Tax Group list.
Tax Amount Tax amount for the individual commodity item. Calculated based on the value you entered in the Tgrp field.
. . . Fields
. . . .Descriptions / Buttons