contact by using a
different label for
each address.
Figure 4-3
Chapter Four: Using the Contacts List
91
The University of Salford
Quick Reference To Edit a Contact:
• If the information you want to modify appears in the Contacts list, select the contact and modify its information in place. Or…
1. Double-click the contact you
want to edit.
2. Make the necessary changes. 3. Click the
Save and Close button on the
toolbar or press <Alt> + <S>
when you’re finished.
To Delete a Contact:
• Select the contact and click the
Delete button on the toolbar.
Or…
• Select the contact and press the
<Delete> key.
5
5..
Click in theAddress box
and enter the following address:1600 Pennsylvania Avenue NW
Washington, DC 20500
6
6..
Click thearrow
next to the Address box and selectBusiness
.Outlook displays the business address.
If a company has a Web page, you can enter its URL in the Web page address box.
7
7..
Click in theWeb page address box
and typewww.whitehouse.gov
.NOTE:
Please make sure you enter .gov at the end of this Web address: www.whitehouse.gov. To view the Web page, simply open the contact and click the Web address.8
8..
Click thewww.whitehouse.gov
Web address.Outlook launches your Web browser and displays the Web page.
9
9..
Close your Web browser program.You should be back in Microsoft Outlook. Notice that the Contact window is organized into several tabs: General, Details, Activities, Certificates, and All Fields. Ninety-five percent of the time, you will find all the fields you need on the General tab. Sometimes you may want to enter additional information about a contact, such as his or her birthday, which department he or she works in, or the name of their spouse. When you want to enter more detailed information about a contact, you can click the Details tab.
1
100..
Click each of the tabs shown in Table 4-1: The Contact Window Tabs and read their descriptions.We’re finished editing the Nancy Jordan contact, so…
1
111..
Click theSave and Close button
on the toolbar.The following table describes the purpose of the tabs you’ll find in the Contact window.
Table 4-1: The Contact Window Tabs
Contact Tab Description
General Basic information: The contact’s name, phone numbers, address, and e-mail.
Details Detailed information: The contact’s spouse, manager, birthday, etc.
Activities Tracks your activities with the contact, such as calls and e-mails.
Certificates Stores digital ID’s for the contact so that you can send him or her encrypted e-mail.
All Fields Here you can create and use your own custom fields for the contact. Lesson 4-3: Adding an E-mail Sender to the Contacts list
You may receive an e-mail message from someone who you want to add to your Contacts list. To add an e-mail sender’s name and e-mail address to your Contacts list, simply drag the e-mail to the Contacts button in the Navigation Pane.
Save and Close
button
Other Ways to Save and Close:
• Press <Alt> + <S>.
Figure 4-5
You can easily add the name and e-mail address of any e-mail sender to the Contacts list by dragging the e-mail to the Contacts button in the Navigation Pane.
Mail button
Contacts button
To add an e-mail sender’s name and e-mail address to the Contacts list, click and drag the e-mail item to the Contacts button in the Navigation Pane.
Quick Reference To Add an E-mail Sender to the Contacts list:
1. Click the Mail button in the Navigation Pane.
2. Click and drag an e-mail from
the person you want to add to the Contacts list to the Contacts button in the Navigation Pane.
3. Add any additional information
to the contact.
4. Click the
Save and Close button on the
toolbar or press <Alt> + <S>
when you’re finished.
Outlook will add the sender’s name and e-mail address to the Contacts list—and you can add any additional information yourself.
1
1..
Click theMail button
in the Navigation Pane.The Inbox appears.
2
2..
Create the following e-mail message:To:
(Enter your own e-mail address here)Subject:Message to myself
You’re ready to send the message.3
3..
Click theSend button
on the toolbar.The message form closes and Outlook sends the e-mail to the Outbox.
4
4..
Click theSend/Receive button
on the toolbar.You should receive the message you sent to yourself. You can quickly add the name and e-mail address of any e- mail sender by dragging an e-mail message from them to the Contacts button in the Navigation Pane.
5
5..
Click and drag theMessage to myself
e-mail to theContacts button
in the Navigation Pane, as shown in Figure 4-5.The Contact window appears with the name and e-mail address of the sender of the selected e-mail message. You can also add additional information about the contact, such as a phone number.
Normally, you would click the Save and Close button on the toolbar, but here we will delete the contact because we don’t need this meaningless contact.
6
6..
Close the contact box without saving the changes.Lesson 4-4: Mapping a Contact’s Address on the Internet
Are you good at finding addresses that you have never visited before? No? Don’t worry—if you’re connected to the Internet, Outlook can pinpoint any U.S. or Canadian address on a detailed map stored in the Contacts list. In this lesson, you will learn how to plot the address of a contact on an Internet-based map.
1
1..
Click theContacts button
in the Navigation Pane.The Contacts list appears.
First, you need to open the contact whose address you want to map on the Internet.
2
2..
Find and double-click theJordan, Nancy
contact.The Nancy Jordan Contact appears in its own form. Since you have no idea where 1600 Pennsylvania Avenue is, you decide to map it out on the Internet.
Figure 4-6
If you’re connected to the Internet, Outlook can plot any address in the Contacts list on a detailed map.