our researchers continue to
work around the clock to
come up with an even better
concrete formula.
We hope that our relationship
Figure 8-4
Figure 8-5
Download more stationeryChapter Eight: Advanced E-mail Features
151
The University of Salford
Lesson 8-5: Creating a Signature
When you write a letter, you usually end it by closing with something that looks like this: Sincerely yours,
John Hancock
American Patriot and Statesman
Similarly, you can give your e-mail messages a personal touch by ending them with your own, unique signature. In the e- mail world, a signature is a text message or file that you use in the closing of an e-mail message. Your online signature can include such things as:
• Your name, title, and organization • Your phone and fax number • Your address
• A link to your web page
• Your organization’s mission statement, a witty one-liner, or a favourite quote
In this lesson, you will learn how to create a signature that you can add to the bottom of your e-mail messages.
1
1..
SelectTools
→Options
from the menu.The Options dialog box appears. To be perfectly honest, Outlook’s Options dialog box is probably one of the most ill-designed and confusing places that you will ever visit on your computer. Hopefully, Microsoft will make things a little more organized in the next version of Outlook. The Mail Format tab is where you go to change the appearance of your messages—and to add or edit a signature.
Figure 8-6
The Mail Format tab in the Options dialog box is where you go to add, edit, and select an e- mail signature.
Figure 8-7
You can save more than one signature and manage them in the Create Signature dialog box.
Figure 8-8
The Edit Signature dialog box.
This section is where you make changes to your signatures.
Figure 8-6
Figure 8-7
Quick R To Create a Sign 1. Select Tools →
the menu.
2. Click the Mail
3. Click the Sign
4. Click the New
5. Type the name
signature file in
6. Verify the Star Signature opt and click Next
7. Type your sign
box.
8. Click Finish, O
2
2..
Click theMail Format Tab
.The contents of the Mail Format tab appear, as shown in Figure 8-6. The Signature section is where you go to add and edit signatures. You can also specify the default signature here.
3
3..
Click theSignatures button
.The Create Signature dialog box appears, as shown in Figure 8-7. You can create and use more than one signature. For example, you might want to use one signature for your professional correspondence and another for personal correspondence. The Signature text box lists the signatures that are available for use. The Preview text box displays a preview of the selected signature. If you haven’t created any signatures, nothing will appear in the Signature dialog box. Here’s how to create a new signature:
4
4..
Click theNew button
.The Create New Signature dialog box is where you give your signature a name.
5
5..
TypePractice
in the text box.You almost certainly will never need to use the other options listed here, which are used to create a signature from an existing file or template.
6
6..
Verify that theStart with a blank Signature option
is checked and clickNext
.The Edit Signature dialog box appears, as shown in Figure 8-8. This is where you enter the text you want to appear in your signature.
7
7..
Type your name, address, and phone number in text box.If your message format supports it, you can click the Font button to change the font size, style, or colour. When you’ve finished creating your signature, you have to close all those dialog boxes.
8
8..
ClickFinish
,OK
.The Edit Signature and Create Signature dialog boxes close.
9
9..
Make sure that the Signature for new messages drop-down menu has <None> selected, and clickOK
.We’re ready to add this signature to our next e-mail. We’ll cover that in the next lesson. Some people like to add quotes, words of wisdom, or jokes to their e-mails:
Table 8-1: Signature Quotes and One-Liners
•
I would like to help you out. Which way did you come in?•
Work fascinates me. I could sit and watch it for hours.•
Always borrow money from a pessimist. They don't expect to be paid back.•
Computers can never replace human stupidity.•
Hey! Who took the cork off my lunch??!•
If a parsley farmer gets sued, do they garnish his wages?•
“The trouble with the rat-race is that even if you win you're still a rat.” -Lily Tomlin•
I cna ytpe 300 wrods pre mniuet!!!•
A good scapegoat is nearly as welcome as a solution to the problem. Lesson 8-6: Inserting a SignatureFigure 8-9
The Signature button lets you select from a list of available signatures.
Figure 8-10
You can automatically include your signature for all new e-mail messages using the Options dialog box.
Chapter Eight: Advanced E-mail Features
153
The University of Salford
In this lesson, you will learn how to use the signature that you created in the previous lesson. You can setup Outlook so that it automatically adds your signature to the end of all of your new e-mail messages. You can also manually insert a signature from the list. You’ll learn how to do both in this lesson.
1
1..
Click theNew Mail Message button
on the toolbar.First, we’ll compose an e-mail message to ourselves.