The Campus Fresh Party is a year starter celebration of YFC Campus Based at the beginning of the campus year. It is a gathering created for non-yfc and yfc freshmen, with the presence of the entire YFC Campus Based program of the area. It is a 4-hour activity conducted on a Sectoral / Provincial / Country level by the YFC Campus Couple Coordinator / Youth Head and Program Volunteers of the Area. This activity will be a strategic event to showcase the fun, freedom and life of YFC Campus Based. It will feature the freshest talents from the different campuses of YFC with different dance, music, and ramp presentations. The Campus Fresh Party is also a creative evangelization activity that allows non-YFC members to experience the YFC culture of fun, friendship, freedom and faith; eventually attracting them to join the entry youth camp. It is usually conducted on the 1st or 2nd month of the Academic Year as the converging activity of the Fresh Care Program.
OBJECTIVES
1. To creatively evangelize non-YFC freshmen members, through experiencing Christ in the YFC fundamentals of fun, freedom, friendship and faith.
2. To gather all YFC Campus Based in the area and celebrate the start of a new school year. 3. To showcase the talents of the different campuses in the area.
GUIDELINES IN CONDUCTING THE ACTIVITY
1. The Campus Fresh Party is conducted as an area wide activity. It is the culminating event after the Campus Fresh Care program.
2. Roles and Description of the Service Team – The roster of service team primarily are the Campus Sector Youth Heads, Coordinators and Program Volunteers but additional manpower may be utilizing coming from the campuses in the area.
a. Couple Coordinator In-charge
Oversees the preparation of the activity; coordinates with the Event Head especially the logistical needs like the venue, sound system.
Guides the team especially in decision making and transactions. b. Event Head (brother)
Leads the whole team throughout the preparation.
Initiates all team meetings.
Makes sure that everything is done on time and sees to it that the preparation runs smoothly.
Constantly coordinates with the Couple Coordinator in charge. c. Admin (sister)
Works side by side with the Event Head
Prepares the over-all budget of the event
In-charge of the timeline, food for the service team and other administrative works for the event.
d. Logistics Committee (brother and sister pair)
Looking and finalizing a venue
Physical set-up (Design, sound system, LCD wall and projector, etc.) e. Secretariat Committee (brother and sister pair)
In-charge of the registration
Implements registration schemes f. Program Committee (brother and sister pair)
In-charge of the over-all program of the activity.
Coordinates with the logistics committee about the look of the venue. Makes sure that it is in line with the theme of the party.
Makes sure that the creative components of the party are present such as videos, dance, praise and fashion, etc.
Closely coordinates with the YCOM team in the area.
Note: If the YCOM program is strongly operating in the area, it is highly suggested that they will execute the program.
g. Marketing and Promotions Committee (brother and sister pair)
Focuses on getting sponsors, concessionaires and generate income to subsidize the expenses of the event. They need to get all the basic details of the event such as the venue, date and time, theme and the expected number of participants as early as possible so they can have enough time to communicate with the target sponsors.
They are also in-charge of promoting the event to the schools through giving out flyers, utilizing social networking sites and using any other means necessary to disseminate the information to the general membership and further promote the event.
Create packages to encourage people to attend. h. PFO Committee
The central theme and all pastoral components of the activity such as the title, carrying verse and theme for year will be cascaded by the YFC International Campus team.
The team can also brainstorm to add and tailor fit the needed components depending on the areas need, status and capability.
3. Sample Program Schedule: 00:00 – 01:00 Registration
01:00 – 01:30 Opening Prayer /Opening Performances/Emcee Spiels 01:30 – 02:30 Ice Breakers / Games
02:30 – 03:30 Party Proper
Dance Performance
Band Performance 03:30 – 04:00 Closing Worship / Prayer
4. Some considerations for the Campus Fresh Program: a. Party Mode
The activity is in a party setting.
Party music is essential to set the mood of the party provided that the lyrics of the songs must be checked beforehand.
b. Creative Execution of 4F’s
Pastoral components must be incorporated with the execution of 4Fs in the party.
Pastoral session may depend on the Campus FRESH PFO of the year. c. Games/ Gimmicks
To add up to the enjoyment of the party, it is encouraged to insert games and some gimmicks as point of interaction within the campuses.
d. Prayer/Worship
Though the event is in the party setting, the activity must still start with a simple prayer.
Worship will be at the last part of the program in order for non-yfc members to also witness and experience how we worship in the community.
e. Sign-up Booth
To help the team in communicating the non-community members who attended the party, Sign-up booth must be put up within the venue. (e.g. Signup sheet for Youth Camp, Social Network sites etc.)
F a m i l i e s i n t h e H o l y S p i r i t R e n e w i n g t h e F a c e o f t h e E a r t h
Sample Invitation Letter to the Campus
Date: ___________________ ___________________ ___________________ Dear Sir/Madam: Greetings!
The CFC Youth for Christ Campus Based (YFC- Campus Based) will conduct its annual Campus Fresh Party on (Date of Event) at (Name of Venue) from (Time of Event). This is a gathering of college students, YFC and non-YFC members alike, in seventy six (76) universities and campuses. There are over (# of expected attendees) expected to attend the event.
The party will be a strategic event to showcase the fun, freedom and life of YFC Campus Based. It will feature the freshest talents from the different campuses of YFC with different dance, music, and ramp presentations.
YFC Campus Based is inviting your campus to join us in this event. We look forward to your participation in this worthwhile activity. Should you have any concern, please feel free to us at (Names and Contact details).
Thank you very much for your time and consideration and please accept our best wishes to the success of all your endeavors!
In Christ,
____________________ Campus Program Volunteer
Noted by:
_________________ Campus FRESH Party Event Head
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