1. Election for these campuses will be for the EXECOM and Executive Vice President (EVP) positions.
2. For Co-ed schools, the offices of the President, Executive Vice President and EXECOM Vice
Presidents shall only be filled in by brothers. The offices of the Senior Sister and EXECOM Assistant Vice Presidents shall only be filled in by sisters. For All girls’ schools, all positions can be filled in by sisters. For all boys’ schools, all positions can be filled in by brothers except there will be no senior sister position.
3. The current EVP automatically becomes President for the following school year. As such there
are no elections for President. Exceptions:
In cases where before the election, the EVP signifies he is incapable to serve as the next President for the following year(e.g. transfer of school), the current President may be retained as long as he/she will still be studying in the next school year/term.
If the current President is also incapable (e.g. graduating), a snap election for the office of the President will be conducted before the election of the EVP and EXECOM. (see Appendix C for Snap Election Guidelines)
4. In another case where the President and/or the elected EVP is incapable of continuing his service in the current position, for reasons such as, transfer of school or health problems, an emergency election will be conducted for that position, following the same procedure as that of a regular Campus Election.
5. The current EXECOM members who are qualified to be candidates, but for some reason cannot take on the responsibility as an EVP or EXECOM, should submit a letter to the head of the COMELEC explaining why he/she cannot be an officer the following year. This letter should be submitted no later than 5 weeks before Election Day to prevent any hindrance to the electoral procedure.
6. The Senior Sister position will be appointed through proper discernment of the current Senior
Sister. There will be no elections for this position because her role in the campus is purely pastoral. The succeeding Senior Sister must be from the current Assistant Vice President (AVP) positions of the EXECOM. If in case all the current AVPs are graduating or will not be able to serve in the next school year or term, the current Senior Sister must choose from any of the household heads.
7. Vice-Presidents in the EXECOM who will not be graduating in the next school year/term will are
automatic candidates for the EVP position.
8. There shall be no campaigning of any sort apart from the “Election Candidates Information Summary Sheet” to be distributed by the COMELEC to the electorate. This is because YFC
believes in the gift of discernment that is in every member of the organization. There is also the possibility that campaigning can lead to conflicts between candidates. Competition and self- promotion must be avoided.
9. All members of the electorate are required to attend and listen to the Election talks which will
be given during the Election Day.
10. At least four (4) weeks before the Election Day, the COMELEC Chairman will meet with the EVP, Senior Sister, EXECOM and Household Heads to nominate all qualified candidates for EXECOM and review the list of qualified candidates for EVP as submitted by the COMELEC. All nominated candidates for EXECOM and the identified candidates for EVP will be reviewed and approved by the Campus Moderator and Campus Program Volunteer.
Note:
Household Heads and Members can be nominated for EXECOM positions.
As each voter submits his/her ballot, the COMELEC immediately tallies it in a confidential tally sheet. This tally sheet may, from time to time, be checked by the Campus Moderator, Program Volunteer and the Campus Couple Coordinator. Once the last ballot is in, the COMELEC should double-check the tally. The Program Volunteer and Campus Moderator will audit the tally of the COMELEC. After the tally, the COMELEC will then turn the results over to both the outgoing President and Program Volunteer (each of them will be given a copy of the results).
Announcement of the new set of officers will be done in the Induction Party.
11. In the Election ballot counting, in the event that two or more candidates have the same highest
number of votes, hence a tie or multi-way tie, these candidates will each be given a chance to share to the electorate their conviction and dreams for the campus (3-5 minutes each). This is done at the Election venue. After listening to the candidates’ sharings, the electorate will be given a chance to vote again.
12. If in case, after the second voting is done and there is still no winning candidate, discretion will
be given to the Campus Moderator, together with the Campus Program Volunteer, outgoing President and Senior Sister as to who will hold the position.
13. Announcement and presentation of the new EVP and the new set of EXECOM will be done on
14. The incoming President and Senior Sister and the newly elected Executive Vice President are required to attend the Campus Summit that is usually conducted before the start of the new school year or term.
CHAPTER LEVEL ELECTION SUMMARY
THE ELECTORATE: The Campus General Membership THE CANDIDATES:
EXECOM: Nominated by the President, Senior Sister, EXECOM and Household Heads. EVP: Qualified candidates identified by the COMELEC. (see Appendix A)