Adding a Maintenance Task
31. To cancel the operation and return to the Maintenance Tasks page without saving data, click Cancel . Keep in mind that no changes will be saved
Copying Data from a First Copy Volume to a Second Copy Volume
Once the demand for documents in a First Copy volume decreases sufficiently, you may want to copy or move the data to a Second Copy volume.
Note: Before copying data from a First Copy volume to a Second Copy volume, make sure that it is error-free, because once it is archived into a Second Copy volume, it cannot be deleted from the system.
To copy data from a First Copy volume to a Second Copy volume
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Copy 1 to 2 option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the data is copied from the First Copy volume to the Second Copy volume.
Copying Data from a Second Copy Volume to a First Copy Volume
Sometimes you need to copy data from a Second Copy volume to a First Copy volume. You can configure a maintenance task to perform this operation in DSAdmin.
To copy data from Second Copy to First Copy volume
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Copy 2 to 1 option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the data is copied from the Second Copy volume to the First Copy volume.
Moving Data from a First Copy Volume to a Second Copy Volume
You can move data from a First Copy volume to a Second Copy volume. Before doing so, however, make sure that it is error-free, because once it is archived into a Second Copy volume, it cannot be deleted from the system.
To move date from a First Copy volume to a Second Copy volume
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Move option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the data is moved from the First Copy volume to the Second Copy volume.
Deleting Data from a First Copy Volume
You can delete data from a First Copy volume, if the data it contains already resides on a Second Copy volume.
(A First Copy volume cannot be deleted unless the data it contains also resides on a Second Copy volume.) If the data doesn't yet reside on a Second Copy volume, you must first move or copy it to the Second Copy volume.
To delete date from a First Copy volume
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Delete option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the data deleted from the First Copy volume.
Purging a First Copy Volume
When you purge a First Copy volume, the data it contains is removed. Only First Copy volumes can be purged ( Second Copy volumes cannot be purged), and you can only purge a First Copy volume if the data it contains also resides on a Second Copy volume. (See Copying Data from a First Copy Volume to a Second Copy Volume for related information.)
Note: Purging a First Copy volume does not remove its files from the database. They are available for viewing and searching as usual.
To purge a First Copy volume
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Purge option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the data purged from the First Copy volume.
Re-indexing Archived Documents
Sometimes you need to re-index documents stored in the system (for example, when you change the model or autoname string of a document type). To re-index archived documents, you need to configure and run a re-index maintenance task.
To re-index archived documents
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Re-index option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the documents are re-indexed.
Pre-mining Data Maintenance Task
The Pre-Mined Data maintenance task allows you to pre-extract table data from reports during a filing process (as part of archiving report data), and put it into the DS database, if the document type has a premining model assigned to it.
To pre-mine data
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Pre-Mined Data option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the data is pre-mined.
Dropping Pre-Mined Data
The Drop Pre-Mined Data maintenance task allows to remove pre-mined data from the DS database. The archived documents become non pre-mined after running the task.
To drop pre-mined data
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Drop Pre-Mined Data option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the pre-mined data is removed.
Dropping DTA Tables
The Drop DTA table(s) maintenance task allows to remove pre-mined data from the DS database including tables for the reports matching the task criteria.
To drop DTA tables
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Drop DTA table(s) option from the Task
Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and all premined data including tables is removed from the database.
Drop Empty Index Values Tables
The Drop Empty Index Values Tables maintenance task allows to remove tables with empty index values, to speed up the partition creation. This task is recommended if you update a database created in the previous version of the application.
To drop tables with empty index values
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Drop Empty Index Values Tables option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and all tables with empty index values are removed from the database.
Changing DTA Indices
The Change DTA_indices maintenance task allows to change indexes for a premining model.
To change indices
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Change DTA_indices option from the Task
Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and the indexes for the pre-mining model are changed.
Full Text Search Task
The Full Text Search maintenance task allows to search for reports containing the specified text.
To perform Full Text Search
1. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Tasks.
2. Click on the Maintenance Tasks page. The Maintenance Task page appears.
3. Configure a maintenance task, making sure to select the Full Text Search option from the Task Type drop-down list.
4. Click Save.
5. On the Navigation Tree, click Content System, then click Maintenance and select Maintenance Processes.
6. Click on the Maintenance Processes page. The Maintenance Process page appears.
7. Configure a maintenance process, making sure to assign the maintenance task you just created to it.
8. Schedule the process to run, or run it manually by clicking Run Now on the Maintenance Process page.
When the process is executed, the maintenance task runs and a link to the reports containing the specified text is displayed in the Full Text Search list.