Click the Save button to save the action

To add an RSS action

1. Select the RSS option on the Action page.

2. In the File box, specify the file. You can either enter the path to a file in the box or select a file by clicking the Browse button. The Named Paths dialog box will appear.

o From the Named Paths list, select the appropriate named path.

o Select the file from the list of displayed in the Named Path Content box.

o Click Save to add the file.

3. Select the Create if not found check box, if you want to create the file if the specified not found.

4. In the Title box, enter the item title.

5. In the Item description box, enter the item description.

Note: You may use the naming macros to provide a title and description for an RSS distribution. To do this, click the Insert Macro icon and select the naming macros from the drop-down list.

6. In the Link box, enter the name of link to the file.

Note: Displays the URL of the RSS item. This field is usually left blank so that Automator can automatically assign a URL (based on a translate distribution) from the input or export file that is being processed.

7. Click the Channel title to provide the channel parameters:

o Title: Enter channel title.

o Channel Description: Provide channel description.

o Link: Enter the name of link to the file.

Note: If you leave the Title, Channel Description, and Link fields blank the default values will be automatically assigned.

o Max Items: Specify the maximum number of items.

o Unlimited: Select this check box if you want to set the unlimited number of items.

In order to use an RSS feed, you must define a global Translate distribution action. When creating an RSS feed, the location must be specified, as well as the path to the RSS file to be created or updated.

Note: Automator uses the RSS 2.0 format when generating an RSS feed.

8. Click Save to save the action.

To add a log action

1. Select the Log option on the Action page.

2. Specify the necessary information in the following fields:

o Type: Select the type from the drop-down list.

o Event ID: Enter the event ID.

o Message: Type the message in the text field.

Note: You may use the naming macros to provide a message for the log distribution. To do this, click the Insert Macro icon and select the naming macros from the drop-down list.

3. Click Save to save the action.

To add a copy action

1. Select the Copy option on the Action page.

2. In the Copy File to Folder box, specify the destination folder. You can either enter the destination folder in the box or select the folder by clicking the Browse button. The Named Paths dialog box will appear.

o Fom the Named Paths list, select the appropriate named path.

o Select the folder from the list of displayed in the Named Path Content box.

o Click Save to add the folder.

Note: You can also specify a FTP site or http WebDAV repository here, for example, ftp://ftp.yourcompany.

com/excelexports.

3. In the Rename file as box, specify a new file name, if you want to change the file name.

Note: You may use the naming macros to name the moved files and destination folder. To do this, click the Insert Macro icon and select the naming macros from the drop-down list.

4. Select the Change extension to check box to change file's extension. Specify new extension in the enabled text box below.

5. Select the Zip check box, if you want to archive the file. The Zip Options drop-down arrow will appear.

Note: The Zip check box is disabled if Change extension to check box selected.

6. Under Zip Options provide the following information:

o Select the compression type from the following: None, Medium, Maximum.

o Select the Store directory path check box, if you want to store directory path.

o Select the Password check box to set the password.

7. Select the Overwrite check box to overwrite the existing file.

8. Click the Authentication Credentials drop-down arrow to specify the authentication credentials.

Note: The Authentication Credentials link appears only if you enter "ftp://" or "http://" in the folder path in the Copy File to Folder box.

9. Under Authentication Credentials do the following:

o Specify username.

o Specify password.

o Specify domain name.

o Select the Ascii check box to specify an ASCII mode transfer for your FTP distribution rather than binary mode, which is the default.

Note: ASCII Mode should only be used for text-only files such as TXT, ASP, HTML, while binary mode can be used for anything else, for example, DOC, ZIP, XLS. If in doubt as to which transfer mode to use, go with the default mode of binary (to do so, do not select this check box).

10. Click the Save button to save the action.

To add an email action

1. Select the Email option on the Action page.

2. Specify the recipients' email addresses in the corresponding boxes: From, To, Cc, Bcc. To select recipients from the contacts list, click the Contacts icon . The Find Contacts window will appear. In the Find Contacts window:

a) Select the Look In criteria from the following:

o Internal: Select from contacts specified in the Automator Contacts.

o Active Directory: Selects from contacts specified in the active directory.

o Domino Notes: Select from contacts specified in Domino notes.

b) Select the Search Criteria from the following options: Name, Email, Contains, Is,Starts

with, Ends with.

c) Click the Find Now button, to display all the available contacts according to the specified criteria.

d) Select the necessary contacts from the Available Contacts list.

e) Click Save to insert specified recipients.

3. Type the message subject in the Subject box.

Note: You may use the naming macros to provide a subject line for an email distribution. To do this, click the Insert Macro icon and select the naming macros from the drop-down list.

4. Type the message in the text box.

5. Select the Attach files check box to attach a file for the distribution.

6. Select the Zip check box to archive the attached files. The Zip Options drop-down arrow will appear.

7. Under Zip Options provide the following information:

o Specify the compression type from the following: None, Medium, Maximum.

o Select the Store directory path check box if necessary.

o Select the Password check box to set the password.

8. Select the Attach links check box to attach a link to file.

Note: Please specify the Admin Host and Port and Client Host and Port information in the System Settings.

9. Select the One file per mail check box to attach only one file per mail.