Project Type: Renovation-Facility Project Status: Resubmitted Project Origin: Policy/Plan
Project Schedule: Start: July 2017; Finish: October 2019 Requestor: Jefferson Madison Regional Library
Contact: Bill Lyons (434) 979-7151 Department Ranking: 1of 3
OFD Assistance: Yes
Fiscal Agent: Joint Project-County Share Operating Impacts: No
Revenue Offset: Yes-Project & Operating Project Description:
This project requests a complete renovation of the 42,233 square feet of the Central Library. The renovation includes renovated 3rd floor bathrooms (to comply with ADA), additional book processing area, renovated and expanded Children’s area, expanded meeting rooms, new interior finishes, new ceilings, new electrical distribution, new data distribution, roof review, new casework, new entry configuration, site development, new furniture/fixtures, and new computers for staff and patrons.
Once completed, there would be no additional operating costs incurred. Design would begin in July 2017. Construction would begin July 2018 and be substantially completed by October 2019.
The total cost of the project is $9,943,265. The County would provide fifty percent ($4,971,632), as a joint owner with the City of Charlottesville. Cost estimates are based on a new January 2015 study, with inflation factors applied. Costs have been adjusted to account for ongoing work coordinated with the County through the City’s Facilities Maintenance
department. Because of the scope of the project, it is envisioned that the Central Library would have to be closed, and the services provided at an alternate site during renovation. The cost figures include rental of a 30,000 square foot facility for 1.5 years while renovations are underway, as well as the cost of moving the Central Library to that space and back, after completion of the project.
As was the case over a decade ago when this project was first requested, technology is needed to deliver information. The existing Central Library is not flexible or adaptable to the new technology. The longer this project is postponed, the more critical the need becomes. Moving some book collections and staff functions to the new libraries, along with the requested renovations would allow the Central Library to become the Technology Center for the regional library system.
Location/Property:
Location:
Physical Location: Central Library, 201 East Market St., Charlottesville
GPS Coordinates: Latitude: 38.031419; Longitude: -78.479933
Magisterial District: N/A-City of Charlottesville
Neighborhood: N/A
Site Status (Land): Land Purchase Not Required Assets: Co-owned
Relationship to an Approved County Policy or Plan:
County Aspirations:
Educational Opportunities: Provide lifelong learning opportunities for all our citizens
Economic Prosperity: Foster an environment that stimulates diversified job creation, capital investments, and tax revenues that support community goals
197
(Continued: Central Library Renovations)
Operational Capacity: Ensure County government’s ability to provide high quality service that achieves community priorities
Citizen Engagement: Successfully engage citizens so that local government reflects their values and aspirations
Critical Infrastructure: Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs
Development Areas: Attract quality employment, commercial, and high density residential uses into development areas by providing services and infrastructure that encourage redevelopment and private investment while protecting the quality of neighborhoods
Comprehensive Plan: Consistent with County Comprehensive Plan, Goal 12 Guiding Principles:
Provides and maintains educational facilities and technologies that enhance teaching and learning
Supports and enhances overall quality of life and community desirability and livability
Improves and maintains County facilities to a 40-year useful life to improve functionality of building and preserve assets
Provides well-located, safe and efficient facilities that offer quality customer service and increases employee productivity
Incorporates environmentally sensitive and energy efficient systems into County facilities
Responds to technological innovations and incorporates technological rather than spatial solutions Other: N/A
Project Justification:
The original building is over 100 years old. The last complete renovation was completed over 30 years ago. With the exception of new ADA compliant restrooms on two of the three floors, all aspects of the facility need updating. Just as the collections have grown, so has the public's demand for technology and information systems. The building was not
designed with lighting, electrical power and data/communications systems capable of supporting the new technologies. It is not easily adaptable to these needs and does not have the flexibility for changing needs. The renovation will adapt the building to be flexible for technology and enhance access to books, computers and other information. A revised pre-design study was conducted in the spring of 2014 with recommendations to renovate, with revised cost figures. The figures in this request reflect another update finished in January 2015. The design study incorporated all the major maintenance projects that the City/County has undertaken on this facility during the last few years. Work at this site had been previously postponed until additional Northside facilities were in place. With the new Northside Library now in place, the Central Library renovation can proceed.
Change/Reasons for Revisions:
Updated costs to account for ongoing work coordinated between County and City Facilities Maintenance and the revised figures from the January 2015 study.
Alternatives/Impact if Project Not Funded/Completed:
Service to the public will decline as it becomes more and more difficult to incorporate technological innovations to information systems, and collections are constrained by space. Even with partial upgrades, the facility is severely constrained in its present configuration. That can only be resolved through a complete renovation of the structure.
If this is not funded, piecemeal renovations totaling $300,000 (County share) will be necessary. Separate Repair/Maintenance Projects have been submitted.
Other Special Considerations:
Eligible for Co-location
Related to/Dependent upon another submitted project Public/Private Partnership
_Other:
198
(Continued: Central Library Renovations) Capital Project Request Financial Data:
Project Index
Central Library Renovations FY17 FY18 FY19 FY20 FY21 FY17 - FY21
EXPENDITURES
Architectual/Design/Engineering Costs $329,742 $0 $0 $0 $0 $329,742
Construction/Site Preparation/Utilities Cost $0 $3,149,937 $0 $0 $0 $3,149,937
Furniture/Fixture/Equipment/IT Costs $0 $473,625 $0 $0 $0 $473,625
Other Initial Capital Expense Costs $0 $713,406 $0 $0 $0 $713,406
Project Management Fee $2,523 $10,395 $0 $0 $0 $12,918
EXPENDITURES TOTAL $332,265 $4,347,363 $0 $0 $0 $4,679,628
REVENUES
OPERATING IMPACTS None
Central Library Renovations FY22 FY23 FY24 FY25 FY26 FY22-FY26 FY17-FY26
EXPENDITURES
Architectual/Design/Engineering Costs $0 $0 $0 $0 $0 $0 $329,742
Construction/Site Preparation/Utilities Cost $0 $0 $0 $0 $0 $0 $3,149,937
Furniture/Fixture/Equipment/IT Costs $0 $0 $0 $0 $0 $0 $473,625
Other Initial Capital Expense Costs $0 $0 $0 $0 $0 $0 $713,406
Project Management Fee $0 $0 $0 $0 $0 $0 $12,918
EXPENDITURES TOTAL $0 $0 $0 $0 $0 $0 $4,679,628
REVENUES
OPERATING IMPACTS None