Project Type: Construction-Facility Project Status: Continuation Project Origin: Study/Assessment
Project Schedule: February 2016 – June 2018 Requestor: Fire Rescue
Contact: David Puckett x 2077 Department Ranking: 1of 4 OFD Assistance: Yes
Fiscal Agent: County Project Operating Impacts: Yes Revenue Offset: Yes Project Description:
This project involves the construction of an approximately 9889 GSF Fire Rescue station and out building on land donated for its use at 656 Peter Jefferson Pkwy in the Pantops area. The facility will include 2 apparatus bays (1 Engine and 1 Ambulance) and support facilities for 6 personnel. The apparatus required will include an engine; the ambulance will be transferred from the existing Pantops lease at Martha Jefferson Hospital.
The operational impact includes associated personnel to provide 24 hour engine service, extend the current daylight ambulance to 24 hour service. The station directly serve the Pantops Mountain urban area (Neighborhood 3), Glenmoore, and Rural Area 2. Indirectly, the station will serve the rest of the County by providing fire and EMS services when primary units are already committed or when multiple units are required for a single emergency.
Project timeline (in calendar years):
Design start in October 2015
Station Construction begins August 2016, completed by August 2017.
(5) EMS personnel for 24-hr EMS service are hired and trained beginning April of 2017, completed by September 2017
Pantops Fire Engine is ordered in July of 2017, delivered by April of 2018
24 hour EMS service begins from the Pantops Station by October 2017
(10) Firefighters for 24-hr Fire service are hired and trained beginning January of 2018, completed by July of 2018.
24 hour Fire service begins from the Pantops Station by July of 2018 Location/Property:
Location:
Physical Location: 656 Peter Jefferson Parkway
GPS Coordinates: 38.021427 -78.43773399999998
Magisterial District: Rivanna
Neighborhood 3 directly – all neighborhoods and rural areas indirectly.
Site Status (Land): County-Owned Land Assets: County-Owned
Relationship to an Approved County Policy or Plan:
County Aspirations:
Operational Capacity: Ensure County government’s ability to provide high quality service that achieves community priorities
Critical Infrastructure: Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs
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(Continued: Pantops Fire Rescue Station 16)
Development Areas: Attract quality employment, commercial, and high density residential uses into development areas by providing services and infrastructure that encourage redevelopment and private investment while protecting the quality of neighborhoods
Comprehensive Plan: Community Facilities Plan: Fire and Rescue Services (addresses response times) Guiding Principles:
Maintain public safety as a key component of Albemarle’s livability;
Provide well-located, safe and efficient facilities that offer quality customer service and increase employee productivity;
Incorporate environmentally sensitive and energy efficient systems into County facilities;
Pursue innovative arrangements for financing approaches including, but not limited to, public/private
partnerships; ground lease of County properties in high value areas; leaseback and lease-purchase options, and intergovernmental cooperation; (Land for this project was donated)
Project Justification:
The construction of a fire station in the Pantops development area is essential to: 1) provide a permanent facility for the ambulance currently operating at MJH when the lease expires in October 2017; 2) replace the fire service contract with the City of Charlottesville (expires June 30, 2018) with a zero cost mutual aid agreement; 3) support the County’s Land Use Policy by providing basic fire and EMS services consistent with development area expectations and the risk profile associated with the area.
Expiring Lease with Martha Jefferson Hospital
In October 2012 the County placed an ambulance in the Pantops area to provide advanced life support service during daylight hours, Monday – Friday. A temporary lease space made this possible in advance of the station through a public/private partnership with Martha Jefferson Hospital. The lease, including both one year extensions, expires in October 2017 and a permanent facility is required to continue service to the area. A permanent facility will also allow us to expand ambulance service to a 24 hour service.
EMS Service
The Pantops daytime ambulance currently operating out of the MJH has improved response times and provides a basic level of service to the Pantops area, Rivanna Village, and Rural Area 2. A permanent facility will allow expansion of EMS transport service providing a more consistent and reliable level of service regardless of time of day. The permanent facility should provide further reduction in response time due to the closer proximity to Rt 250 and quicker access to the
ambulance for personnel (in the current MJH arrangement the unit is parked significantly away from where personnel are
“stationed” adding an additional ~75 seconds to response times.)
90th Percentile Response Times for Ambulances- FY13
Area Weekdays Weeknights Weekends
N3 (Pantops) 9:16* 10:13 9:50
Rivanna 11:54* 18:15 16:06
RA2 19:48* 24:00 24:49
*Pantops ambulance in service.
According to US Census data, the areas served by the Pantops ambulance have the largest concentration of people over the age of 65 – people who are of greater risk to injury and illness. As shown in the census maps below, the over 65
population group increased from approximately14% in 2000 to over 25% in Neighborhood 3 and 22% in the adjacent areas in 2012. The large increase in this population group has led to a higher demand on EMS services and will continue to pull resources from other areas of the County until adequate resources are in place to serve this area.
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(Continued: Pantops Fire Rescue Station 16)
Fire Protection
The Pantops area (Neighborhood 3) is currently served by a combination of fire stations including East Rivanna, Monticello, and Charlottesville, none of which were intended to provide basic level of coverage to this area. Response times for the first arriving engine company is significantly longer than our standard and will likely continue to increase as call demand and traffic volume increases.
90th Percentile Response Times for Engines- FY13
N1 07:43
N2 09:02
N3 (Pantops) 10:40
N4 07:23
N5 11:02
N6 07:31
N7 08:48
This inadequate fire protection leaves the County vulnerable to large fire losses. At over $775 million, Neighborhood 3 has the second largest total value of any development area. In addition, the Pantops station would provide primary fire
protection to several of the area’s largest employers including, State Farm, Martha Jefferson, Westminster Canterbury, and U.P.S. A large loss in one on these facilities could lead to a significant loss of jobs and tax revenue to the County.
The Pantops development area is also considered a high-risk area due to the at-risk population and at-risk facilities;
according to the Albemarle County Pantops Master Plan, the Pantops development area contains Martha Jefferson Hospital including a 93,000 square foot Outpatient Care Center that was opened in 2003 and the hospital which has 1,170,000 sq.
ft. and opened in August of 2011. In addition, there are over 640 units of progressive care, assisted living, and
independent living facilities (Westminster Canterbury, Jefferson Heights, Winterhaven and Parkview Sr. Apts) with a large expansion at Westminster under construction.
Zero Cost Mutual Aid Agreement with Charlottesville
The previous fire service contract with Charlottesville was re-negotiated and the new terms reduced the number of responses from 1800 to 240 with a cost of approx. $180,000. This reduction in responses requires East Rivanna Fire Company to provide primary fire service to the area. This will result in longer response times to an area that was already well below the County performance standard (5 minute goal) and lead to decreased citizen satisfaction. The absence of this station prevented the County from moving to a zero cost mutual aid agreement with Charlottesville for fire service in 2013 and it is essential for it to be operational prior to the expiration of the new contract in July 2018.
Traffic Volume
The Pantops area is one of the most congested areas in the County according to VDOT traffic data. Pantops contains 2 of the top 10 (#2 and #10) most traveled road segments in Albemarle with an average daily traffic volume of 85,000 vehicles on Rt250 between Charlottesville and I64. This high traffic area is not only a risk for increased traffic accidents, but makes it difficult for emergency apparatus to respond from other areas. Fire and EMS resources located within this response area are vital to providing the basic level of service.
Strengthens Overall Fire Rescue System
The Pantops station will have a significant impact on the overall County fire rescue system by placing needed resources within a strategically advantageous location. Access to Routes 250, 29 and Interstate 64 can be quickly accomplished. A staffed station will ensure timely emergency response to a significant geographic area that cannot currently be
accomplished even with the City contract. This station will provide support to existing volunteer fire & rescue agencies, specifically East Rivanna, Stony Point, and Monticello stations.
Expected Growth
As of July 2014 the Pantops area has approx. 1,175,000 sq. ft. of commercial/retail space. There are an additional 1,286,361 sq. ft. of residential space with an estimated population of approximately 3,027 people (2010 census).
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(Continued: Pantops Fire Rescue Station 16)
Change/Reasons for Revisions:
As compared to the FY 16 Adopted project, the costs have been updated and the alternatives/impact if not funded has been updated. The cost updates from the consultant using final schematic design footprint with the out building total 9889 square feet and include additional costs related to new stormwater requirements. Construction administration fee has been included in FY17, this design services was not originally include these fees.
Alternatives/Impact if Project Not Funded/Completed:
If the station and associated resources are not provided, fire, rescue, and emergency services to the Pantops and
surrounding area will continue to decline. This will result in an increase in response times, an increase in costs related to the City Fire Agreement, higher insurance premiums for citizens and businesses, and possible impacts to life and property.
Other Special Considerations:
Eligible for Co-location
Related to/Dependent upon another submitted project X Public/Private Partnership (land was donated)
X Other: This project is proffer eligible
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(Continued: Pantops Fire Rescue Station 16) Capital Project Request Financial Data:
Project Index
[Fire Rescue] Pantops Fire Rescue Station 16 FY17 FY18 FY19 FY20 FY21 FY17 - FY21 EXPENDITURES
Architectual/Design/Engineering Costs $83,490 $0 $0 $0 $0 $83,490
Construction/Site Preparation/Utilities Cost $2,504,358 $0 $0 $0 $0 $2,504,358
Furniture/Fixture/Equipment/IT Costs $1,139,769 $0 $0 $0 $0 $1,139,769
Other Initial Capital Expense Costs $306,636 $0 $0 $0 $0 $306,636
Project Management Fee $57,063 $12,008 $0 $0 $0 $69,071
EXPENDITURES TOTAL $4,091,316 $12,008 $0 $0 $0 $4,103,324
REVENUES
OPERATING IMPACTS
Personnel Costs $0 $472,500 $990,000 $1,035,000 $1,080,000 $3,577,500
Annual Maintenance Cost $0 $7,650 $13,520 $13,780 $14,040 $48,990
Operating Costs (excl. maintenance) $0 $71,000 $152,000 $161,120 $164,160 $548,280
Less Offset(s) $0 $50,000 $92,000 $272,000 $272,000 $686,000
Net Operating Cost $0 $501,150 $1,063,520 $937,900 $986,200 $3,488,770
Personnel Count 0.00 6.00 6.00 0.00 0.00 12.00
[Fire Rescue] Pantops Fire Rescue Station 16 FY22 FY23 FY24 FY25 FY26 FY22-FY26 FY17-FY26 EXPENDITURES
Architectual/Design/Engineering Costs $0 $0 $0 $0 $0 $0 $83,490
Construction/Site Preparation/Utilities Cost $0 $0 $0 $0 $0 $0 $2,504,358
Furniture/Fixture/Equipment/IT Costs $0 $0 $0 $0 $0 $0 $1,139,769
Other Initial Capital Expense Costs $0 $0 $0 $0 $0 $0 $306,636
Project Management Fee $0 $0 $0 $0 $0 $0 $69,071
EXPENDITURES TOTAL $0 $0 $0 $0 $0 $0 $4,103,324
REVENUES
OPERATING IMPACTS
Personnel Costs $1,125,000 $1,170,000 $1,215,000 $1,260,000 $1,305,000 $6,075,000 $9,652,500
Annual Maintenance Cost $14,300 $14,560 $14,820 $15,080 $15,340 $74,100 $123,090
Operating Costs (excl. maintenance) $167,200 $170,240 $173,280 $176,320 $179,360 $866,400 $1,414,680
Less Offset(s) $272,000 $272,000 $272,000 $272,000 $272,000 $1,360,000 $2,046,000
Net Operating Cost $1,034,500 $1,082,800 $1,131,100 $1,179,400 $1,227,700 $5,655,500 $9,144,270
Personnel Count 0.00 0.00 0.00 0.00 0.00 0.00 12.00