In the Premium Time tab, you can set certain times of the day when employees get paid a certain pay rate, or premium. Setting this rule allows you to override regular and overtime pay codes for a person who works certain times of the day, such as midnight to 4:00 am. You can also apply contingency rules that must be met to qualify for the premium pay rate.
For example, when a person works any hours from midnight to 4:00 am, he receives an extra $1.50 per hour. Or perhaps, he receives double-time instead of time-and-a-half for overtime.
If you use premium time and an employee has an auto deduct, please note that the time deducted occurs at the end of the day just before overtime begins to accrue.
Important! You must use premium overtime pay codes you created if you have overtime setup in the Overtime tab of the Pay Class button, otherwise punches may not calculate correctly. Do not use the systems default overtime pay codes for premium overtime.
6.5.1 Setup Premium Time
Use the Premium Time tab to override your regular and overtime pay codes during certain times of the day.
Before setting premium time, you need to create your premium time pay codes.
To create a premium time pay code
• In the Preferences tab of the Setup | System button, click the Pay Codes button.
• Click New.
• Type in a name for the premium time pay code under Name.
• Type in a rate Modifier or Differential for premium time.
• Under Apply As, choose Regular if this premium pay code will override regular time or Overtime if this pay code will override Overtime.
• Important! You must create premium overtime pay codes if you have overtime setup in the Overtime tab of the Pay Class button, otherwise punches may not calculate correctly.
• Set the rate type to Worked.
• Choose any other options such as Also show as Regular Time as needed.
• Click the Save button to keep your changes.
• Click Close after you have finished.
To create a premium time rule
• At the Premium Time tab of the Pay Class button, click New.
• Under Name, type in a name for this premium time rule.
• Under Start and End, enter the time of day that your company treats as premium time.
• Under the list of pay codes, choose which premium pay codes will override the normal pay codes. If premium time overrides regular hours, choose your regular time premium pay code at Regular. If premium overtime overrides normal overtime, choose your premium overtime pay codes for levels OT(1), OT(2) and OT(3).
• Important! You must use premium overtime pay codes you created if you have overtime setup in the Overtime tab of the Pay Class button, otherwise punches may not calculate correctly. Do not use the systems default overtime pay codes for premium overtime.
• * Note * If you have only 1 level of overtime, OT(1), be sure to set the pay codes for OT(2) and OT(3) to the same that you set for the OT(1).
• At Use Rule on These Days, choose which days this rule applies.
• * Note * When creating premium time zones to be applied to schedules you do not need to select the day(s) of the week.
• Click the Contingency Rules button and select up to 2 rules that must be met before the premium time rule is applied. Use the drop down list for rules 1 and 2 and select from the following rules:
• Not Contingent, choose this if the premium time pay codes will always override the normal pay codes.
• Worked x hours this day, choose the amount of time that must be worked in a day before the premium time pay codes will override the normal pay codes.
• Worked x hours this week, choose the amount of time that must be worked in a week before the premium time pay codes will override the normal pay codes.
• Worked x hours this period, choose the amount of time that must be worked in a pay period before the premium time pay codes will override the normal pay codes.
• Worked x days before, choose the amount of days that must be worked before the premium time pay codes will override the normal pay codes. This selection uses the Consecutive Day tabs Reset On setting to decide the beginning day.
• Days first punch is between, choose the time period where the first punch of the day must happen before the premium time pay codes will override the normal pay codes.
• Worked x reg hours this week, choose the amount of regular hours that must be worked in a week before the premium time pay codes will override the normal pay codes.
• Click Save.
• Repeat these steps until you have created as many premium time rules as needed.
To set premium time
• As you create premium time rules, they will appear in the list of Available Rules.
• At the top of the screen, choose which pay class will use premium time.
• Under Available Rules, choose the premium time rules for this pay class. You know you have chosen a rule when you see an "x" in its box .
• Click Save.
• Repeat these steps until you have set premium time for as many pay classes as needed.
To edit a premium time rule
• Highlight a rule from the list of Available Rules.
• Make any changes needed.
• Click Save.
• To remove a rule from a pay class, deselect it from the list of Available Rules by removing the "x" from its box.
CHAPTER 7
Schedules Overview
(Note: Access rights are required for this section.) Schedules tell the software when a person should punch the clock. This way, the software knows what to do with those punches. For each schedule, you can define certain In/Out rules, breaks, meals, etc.If you do not assign employees to a work schedule, they are considered to have an "open schedule". An employee's open schedule starts with his/her first punch of the day - see the Advanced Tab at the Pay Class button and the Schedules Tab at the Employees button for more information.
Click the Schedules button, the Schedules Template window will open: