In the Misc. tab (one of 4 subtabs under the General Tab), you can have hours shifted from one day to the next, setup guaranteed time as well as apply the premium majority worked hours rule and choose the option for schedules that cross midnight.
7.4.1 Apply this Schedule to Previous Day
Apply this Schedule to Previous Day - Choose this option if you want the schedule to be applied to the previous day. This option is normally used when you want to split shifts or when the pay period starts before midnight and you want the hours of the shift to count on the day the shift ended.
Split Shift Example: Sally comes in Tuesday morning and works the 7:00am to 3:30pm. She goes home, then comes back and works the Tuesday night 11:00pm to 7:30am Wednesday morning shift.
You don't want the hours to be on the same day, you want to "split" the shift between 2 days.
With this option selected for the 1100pm - 730am schedule, apply the schedule in Sally's timecard for Wednesday. The software will split the shift and force the hours from 11:00pm Tuesday through
7:30am Wednesday to calculate as Wednesday hours.
Note: Sally's hours may not calculate if this option is not selected when you apply the schedule in the timecard. The software will be expecting the punches to be 11:00pm Wednesday night thru 7:30am Thursday morning if the schedule was applied without the option selected.
Pay Period Starts before Midnight for 3rd Shift Example: The pay period starts on Sunday, but you want any punches after 10:30pm Saturday night to be on the new pay period.
You assigned Sally's work schedule at the Employee Schedules tab. She works from 11:00 pm at night to 7:30 am in morning which is the 11:00pm-7:30am schedule.
With this option selected for the 1100pm - 730am schedule, Sally's punches for Saturday night will calculate and count on Sunday, the start of the next pay period.
Note: Sally's hours will calculate as worked on Saturday, the end of the pay period if this option is not selected for the schedule.
7.4.2 Setup Guaranteed Time
At the Schedules General tab, under the Misc subtab, you can setup whether your employees get guaranteed time.
Guaranteed Time - Check this box if your employees get guaranteed time.
Worked Hours to Qualify - Enter how long a person must work before receiving guaranteed time.
Minimum Paid Hours - Enter the guaranteed time amount.
Example 1: On a Saturday you call Maintenance to fix a problem in the plant. You have guaranteed them at least 6 hours for any day they are called in to work. They fix the problem in just 3 hours. By setting up a guaranteed minimum on the maintenance department's schedule, the maintenance workers will be paid for 6 hours even though they only clocked in for 3. However, if the problem takes 9 hours to fix, they will be paid for the entire 9 hours. In this example you would have zero Worked Hours to Qualify and 6 Minimum Paid Hours.
Example 2: You have temporary workers who are called in regularly. Many show up even if they are not needed. You have a policy that if they work for more than one hour, you guarantee them 4 hours.
In this example you would have 1 Worked Hours to Qualify and 4 Minimum Paid Hours.
7.4.3 Setup Pay Code Overrides
Pay Code Overrides - Click this button to override the Regular, Overtime1 and Overtime2 pay codes when
needed. You may want to do this if a person gets paid a differential while working regular time and
overtime. You can create differential pay codes in the Preferences tab of the Setup | System button, then use this function to set which pay codes you will override. See Pay Code Overrides for more details on this function.
When you click this button, the Pay Code Overrides window appears.
Regular - Choose a pay code to use when a person gets paid a differential while working regular hours.
For example, a person might get a differential when working the Graveyard shift.
Check the Daily OT Limit Override box and choose your daily pay codes for overtime levels. This section works just like setting up overtime at the Pay Class button. For example, this person might get a higher differential if he is working overtime on the Graveyard shift.
You can create differential pay codes in the Preferences tab of the Setup | System button.
You can also use pay code overrides for other needs such as consecutive day overtime or makeup time.
7.4.4 Setup Premium Time Zone Overrides
Premium Time Zone Overrides - Click this button to override / attach a premium time zone(s) directly to a schedule. Premium time zones no longer have to be attached to the pay class. This will allow you to assign the premium to only those employees that should be getting paid the differential. When the premium time zone is attached to the pay class it will apply to all employees on that pay class.
For example, you can create a schedule for the night shift. If you work the night shift you get paid a .75 differential added to your base wage. The night shift starts at 11:00pm and ends at 7:30am.
See the description of each setting below.
Start Day - Displays a list of all of the premium time zones that are configured. Select 1 or mulitple premium time zones that you want to be applied the day the schedule starts.
Next - When a schedule that goes across midnight is set up it will extend over 2 days. You have the day the schedule starts and the day the schedule ends. Select 1 or mulitple premium time zones that you want to be applied to the day the schedule ends. This setting would normally only be used for schedules that cross midnight.
ID - Used for internal purposes only.
Ignore Next Days Pay Class PT Zone - With this option any premium time zones applied through the pay class will be ignored on the day the schedule ends. This setting would normally only be used for schedules that cross midnight.
Ignore Next Days Schedule PT Zone Overrides - With this option any premium time zone overrides applied through the schedules will be ignored on the day the schedule ends. This setting would normally only be used for schedules that cross midnight.
To create a schedule with a premium time zone override:
Create a new premium time zone at the Premium Time tab of the Pay Class button.
Create a new schedule at the Schedules button and name it 11:00pm - 7:30am.
Enter the information at the In, Out, and Rounding subtabs of the General tab, as well as the Break &
Meal Rules and Rounding Rules tabs. Enter this information as normal for creating a schedule.
In the Misc subtab of the General tab, click the Premium Time Zone Overrides button.
The Premium Time Zone Overrides window appears.
Check the 11:00pm - 7:30am box under Start Day.
This applies the 11:00pm - 7:30am premium time zone to this schedule.
To apply this 11:00pm - 7:30am schedule you can go to the Employees button or to apply the schedule
on a certain day, open that employee's classic timecard by clicking the Timecard button , then choosing the employee from the list at the top of the screen.
In the timecard table, make the Schedule column visible.
Move your mouse to the row that shows the day where you want to apply the 11:00pm - 7:30am schedule.
Double-click on the cell in the Schedule column.
The cell changes to a list where you can choose a schedule .
Click the down arrow to view the list, then choose the 11:00pm - 7:30am schedule.
Press the Enter key on your keyboard.
The 11:00pm - 7:30am schedule applies to only one day, leaving the rest of your schedule settings unchanged.
* Note * You can also use the premium time zone overrides to take the place of your premium time zones that are assigned to the pay class when needed.
Premium Time Zone Time Card Legend
In the timecard schedule bar the following graphics will represent different premium time zones.
This represents a premium time zone that was applied through the pay class.
This represents a premium time zone that was applied through a schedule.
This graphic will display on the day the schedule ends. It represents a premium time zone that is applied to the following scheduled day.
This graphic will display on the day the schedule ends. This represents a disabled premium time zone that was applied through a schedule.
* Note * A schedule that crosses midnight will extend over 2 days. You have the day the schedule starts and the day the schedule ends.
7.4.5 Setup the Premium Majority Worked Hours Rule Option
"Apply Majority Worked Hours Rule" - Choose this option if you want all of the hours worked during the schedule to be collected in the time zone that has the most hours. Time zones worked could be a non premium zone, premium zone or multiple premium zones.
Example: You assigned Sally's work schedule at the Employee Schedules tab. She works from 2:00 pm to 10:30 pm Monday thru Friday. There is a premium time zone set up in the Pay Class that starts at 7:00pm and ends at 11:00pm with any regular hours worked in the premium going to the EveReg pay code and any overtime hours worked in the premium going to the Overtime 1 pay code.
With this option selected for the schedule:
Sally worked on Wednesday from 2:00 pm to 10:30 pm, all of her hours were collected in the Regular pay code. She had 5 hours of regular time and 3 hours and 30 minutes of premium time, so the majority of the hours were regular so all of the hours will be collected in the regular pay code.
Sally worked on Thursday from 5:00 pm to 10:00 pm, all of her hours were collected in the EveReg pay code. She had 2 hours of regular time and 3 hours of premium time, so the majority of the hours were premium so all of the hours will be collected in the premium pay code.
If you do not choose this option, Sally's hours would be collected in the pay codes where they were worked.
"Use Alternate Method" - Choose this option if you want to place a condition on whether premium time will be paid. With this option the majority of the time must be worked in premium zone(s) in order for the premium(s) to be paid.
* Note * "Apply Majority Worked Hours Rule" box must be checked to use this option.
Example: You assigned Sally's work schedule at the Employee Schedules tab. She works from 2:00 pm to 10:30 pm Monday thru Friday. There is a premium time zone set up in the Pay Class that starts at 7:00pm and ends at 11:00pm with any regular hours worked in the premium going to the EveReg pay code and any overtime hours worked in the premium going to the EveOT1 pay code.
With this option selected for the schedule:
Sally worked on Wednesday from 2:00 pm to 10:30 pm, all of her hours were collected in the Regular pay code. She had 5 hours of regular time and 3 hours and 30 minutes of premium time, so the majority of the hours were regular so all of the hours will be collected in the regular pay code.
Sally worked on Thursday from 5:00 pm to 10:00 pm, her hours are split into the pay codes where they were worked. She had 2 hours of Regular time and 3 hours of EveReg premium time, so the majority rule condition was met.
If you do not choose the "Use Alternate Method" option, all of Sally's hours would be collected in the EveReg pay codes.
7.4.6 Setup Options for Schedules that Cross Midnight
"If this schedule is used on the last day of the Pay Period, apply the hours to the next Pay Period" - Choose this option if your schedule crosses midnight and you want all the hours in a shift to count on the day the shift ended. If you do not check this box, all hours are counted on the day the shift started.
Example: You assigned Sally's work schedule at the Employee Schedules tab. She works from 10:00 pm on Tuesday night to 7:00 am Wednesday morning; however, the pay period ends on Tuesday night.
With this option selected for this schedule, Sally's hours count on Wednesday, the start of the next pay period. With this option, you will see these hours highlighted in turquoise in the next pay period of the timecard.
If you do not choose this option, Sally's hours count as worked on Tuesday, the end of this pay period.