Completing the Work Permit and Hazard Assessment

5.1 The work permit form, gHSSEr MF 88001 has four main parts. The form is completed with input from all people participating in the job.

5.2 Complete the basic job information in Part 1. In Part 1, check all Golden Rules that apply to the job.

If a procedure or JSEA exists that covers all or part of the job, its name or number should be referenced right after the question “Procedure/JSEA available”.

This document must be reviewed prior to starting the job.

5.3 Part 3 must be completed for all jobs that require a work permit unless the job falls into one of the two exceptions outlined in sections 5.5 or 5.8.

Permit to WorkPermit to WorkPermit to Work 5.4 Part 3 should be completed after the work area is

inspected.

5.5 If an approved procedure or JSEA covering the scope of the entire job exists, completion of Part 3 is not required. The procedure or JSEA must be referenced in Part 1 and reviewed prior to starting the job.

5.6 Review the questions in Part 2 and check each as applicable or not applicable to the job. For questions 17 – 28, if the answer to the question is yes than the control required to mitigate the hazard must be identified in the column to the right of the question.

See appendix 1 for more information on the intent of each question.

5.7 Using the hazards identified in Part 2, list the job steps, the potential hazards associated with each step and the controls needed to prevent the potential adverse effect on people and the environment in Part 3:

• In the first column, describe the work identified on the Permit, list the basic tasks for the job in order and identify what is to be done, not how to do it

• In the second column, consider the hazards as-sociated with the job, focus on each job task and identify actual and potential hazards including hazards from the job itself, hazards from the work area, chemical hazards and physical hazards • In the third column, list the controls, procedures

or actions the team will take to control the hazard associated with the job step in the third column

• If part 3 does not provide sufficient space for identifying job steps, hazards and controls, use form gHSSEr MF 34002 either as a separate

Permit to WorkPermit to Work

document or stamped on the back of the Gold-enrod copy of the form

5.8 If the job involves any of the following, Part 3 is not to be completed and a job specific JSEA using form gHSSEr MF 34002 must be completed:

• Jobs which require a rescue plan (not a response plan but a job where physical rescue may be required such as class 2 or 3 confined space, work at heights using fall arrest, work requiring SCBA/SABA)

• Jobs which require entry into a Class 2 or 3 confined space

• Jobs which require ground disturbance • Jobs which require critical lift plans • Jobs where the BP or contractor representative

deem that an additional hazard assessment is required

5.9 The required atmospheric testing must be completed as per section 7.5 and documented on Part 4 of the work permit.

5.10 Each person that participated in the permit and hazard assessment must print their name and initial in Part 4.

5.11 At the conclusion of the job or at the end of the shift, the 3 questions (Job Completed, Work Area Cleaned, Contractor Locks Removed) located at the bottom of the work permit should be checked yes or no and the form returned to the Issuing Authority.

5.12 If the JSEA developed for the job is deemed ap-propriate for future use, it should be approved for on-going use by the BP representative in charge.

Permit to WorkPermit to Work 6.0 Scope of Self-Permitting

6.1 Many activities conducted in the Gas Business Unit are done in isolation of other workers. Workers must follow this Practice but are allowed to issue their own permits and document their own hazard assessments for certain work.

6.2 In order for a worker to issue their own permits, they must have a Level 2 Indoctrination and have demon-strated a level of competence in completing the job to the BP representative in charge or designate.

6.3 Self-permitting can be conducted by BP employees, full time equivalent contractors (FTEs) and other designated contractors.

6.4 Self-permitting cannot be conducted on a location where operating staff attend the facility for the majority of a shift. At these locations, the Issuing Authority issues the permit to the worker to ensure proper communication in the event of simultaneous operations or conflicting jobs.

6.5 A self-issued permit can be prepared for any job involving cold work, hot work, energy isolation, ground disturbance (if the worker has current Level 2 ground disturbance training), lifting and work at heights where worker safety is addressed through engineering controls. Self permitting (working alone) is not allowed for any job requiring work at heights in which the fall protection plan does not ad-dress the provisions for self rescue in the event of an arresting fall. Self permitting is not allowed for any job requiring entry into a class 2 or 3 confined space.

6.6 The worker requiring the permit must contact the

Permit to Work

Issuing Authority for the location prior to starting work to advise of the work being conducted and determine potential hazards to the worker.

6.7 Once the job is complete, the worker signs off the permit and contacts the Issuing Authority to advise the status of the work and that the worker is leaving location. Arrangements are made to provide a copy of the completed permit to the Issuing Authority.

6.8 Requirements 6.6 and 6.7 do not apply if the work is being done by the Issuing Authority.

6.9 If the worker is visiting more than one location in a day to perform a similar task, one permit can be completed for the entire day. Each location is clearly identified on Part 1 of the form and the worker dis-cusses each location with the Issuing Authority prior to starting work that day. When the worker arrives at each location, he or she reviews the permit to assess if all hazards have been identified and updates the form and implements the new hazard controls.

6.10 Other site specific requirements such as working alone procedures and working with H2S will also apply when self-permitting.