Roles and Responsibilities

2.1 In summary, the MOC practice requires com-petent personnel in the following three areas:

• Initial approval and risk assessment: Facilitator and Approval Authorities

• Implementation of change: Single Person Ac-countable, Gatekeeper and Assurance role •

Performance Unit technical authority frame-work: Engineering Authorities, Technical Authorities and Technical Reviewers

2.2 The key process roles in the MOC practice are the Facilitator and Approval Authorities. They have the following roles and responsibilities:

2.2.1 The Facilitator:

• Facilitators will be appointed for each major site

MOC

or group of smaller sites

• They are typically the Management of Change or Process Safety Management Coordinators • Facilitators must be properly trained in the

change assessment methodology being used • They should have detailed knowledge of the site,

its hazards and procedures • The Facilitators are responsible for:

o Logging data associated with the change into the SmartMOC system

o Selecting the appropriate method of assess-ment and managing the process o Identifying which Technical Authorities

should be involved in the assessment of risk associated with a given change proposal o

Making recommendations, including condi-tions for implementation and such monitor-ing requirements as deemed necessary, to the Approval Authority

o Ensuring that the assessment team includes all necessary knowledge and competence for the change being assessed

o Maintaining a record of the status of all MOC practice documentation

o Recommending improvements to this proce-dure

Note: The Facilitator and the Approval Authorities cannot be the same person

2.2.2 The Approval Authority:

• Approval Authorities should be appointed for each major site or group of smaller sites • They will typically be the Manager, or their

designate(s) based on their role, responsibility, accountability and delegation of authority • The formal delegation of authority for MOC

MOC

practice within CGPU can be accessed at the following web link:

Approval Authority for MOC practice • The Approval Authority is responsible for:

o Initial approval or rejection, within the Performance context, of a change to proceed to assessment

o Nominating a Facilitator to manage the assess-ment

o Setting the initial workflow schedule for the change

o Accepting the outcome of the assessment and approving, or not, the change to move to implementation. In this role, if appropriate, they will identify the implementation process o Ensuring that any changes stay within defined

scope and that the recommendations from the assessment are fully implemented

o Ensuring that the roles within the MOC prac-tice are carried out by competent personnel o Feedback to the Originator or Facilitator

when rejecting a proposal

o Ensuring appropriate financial support for the change

Note: The Facilitator and the Approval Authority cannot be the same person

2.3 The key process roles in the implementation of any approved change are the SPA, the Gatekeeper and the Assurance role. They have the following roles and responsibilities:

2.3.1 The Single Point Accountable role (SPA):

• The SPA person will be recommended as part of the approval process

MOC

• The SPA is responsible for:

o Implementation and management of the ap-proved change through the MOC practice o Implementing recommendations from an

MOC practice, including updating documen-tation

o Maintaining the change within the scope assessed by the MOC practice and ensuring that any changes to the scope are adequately assessed

o Completing the Pre-Startup Compliance Review when the change is managed using the MOC practice

2.3.2 The Gatekeeper role:

• The Gatekeeper will be recommended as part of the approval process if the change is managed outside the MOC practice

• The Gatekeeper will typically be responsible for:

o The funding budget, but the Approval Authority will be responsible if the change is implemented within the MOC practice o Approving the stages of the implementation

process, in particular, sanction of the scope, cost and timescale

o Providing or obtaining resources for imple-mentation of the change

o Completing the Pre-Startup Compliance Review when the change is managed using an outside process

2.3.3 The Assurance role:

• Will be recommended as part of the approval process and will typically be the Facilitator • The Assurance role is responsible for:

o Attesting that the change has addressed the risks and actions identified in the assessment

MOC

o Attesting that the change has been controlled within the scope of the original MOC as-sessment, or that any changes to the original scope have been adequately assessed o

Liaising with the Gatekeeper, during imple-men tation of the change through another process, to ensure adequate resources are available

o Assisting the SPA or Gatekeeper to document the Pre-Startup Compliance Review

2.4 The Performance Unit Technical Authority Frame-work:

o The key roles in the CGPU Technical Author-ity framework supporting MOC practice are Engineering Authorities, Technical Authorities and Technical Reviewers

o The roles and responsibilities of these authori-ties are detailed in the CGPU Engineering and Technical Authorities Register o The Register can be accessed through the

fol-lowing web link:

Technical Authorities Register Rev 2 2.4.1 The Engineering Authority’s responsibilities

for MOC practice are:

• Technical approval authority for MOC practice proposals defined as “high” risk

• Assures compliance with the engineering aspects of Management of Change

2.4.2 The Technical Authority’s responsibilities for MOC practice are:

• Technical approval authority for MOC practice proposals defined as “medium” risk providing:

o Independent assessment of the risks associated with the proposed change

o Review of the key documents related to the

MOC

proposed change

o Specification of the maximum implementa-tion period for temporary modificaimplementa-tions o Independent technical arbitration 2.4.3 The Technical Reviewer’s responsibilities for

MOC practice are:

• Act as the point of contact for MOC practice requests at the facility level within their assigned discipline for changes defined as “low” risk •

Provide requested technical advice and recom-mendations within the required time frame • Specify the maximum duration permitted for

temporary deviations

• Participate in Process Hazards Analyses as is ap-propriate

• Chair or participate in Management of Change technical and safety reviews

• Act as point of contact for new projects in area of competency

• Evaluate risk associated with each decision or recommendation carefully and base technical recommendations on reasonable risk 3.0 Supporting Technology

3.1 The SmartMOC software program developed by Dya-dem International, in relationship with CGPU, is the database that supports MOC practice in the CGPU.

All facilities are encouraged to utilize the SmartMOC program as it insures management of the process. A log-in name and password are required to access the software and can be obtained from your PSMC. The software can be accessed at the following website:

SmartMOC Log-in Page