You can use the Time Entry Interim Generator feature to associate all timecards entered into the system with a default interim payroll ID. Organizations that process large numbers of timecards and create payments multiple times during a single pay period might use this feature on an ongoing basis. Other organizations might periodically use this feature to facilitate the creation of special interim payments. When you enter timecards using the Time Entry Interim Generator, the system generates interim header records for each timecard. After you enter the timecards, you must process the interim header records using the Interim Payment Workbench to create the actual interim payments.
When you use the Time Entry Interim Generator, the default interim ID that will be assigned to the timecards is displayed on the time entry form that you use to enter timecards. This interim ID will be used for each timecard that is entered unless it is overridden on the individual timecard.
Note
You can also create interim payments for timecards that are entered while the Time Entry Interim Generator feature is disabled. To do so, you must first activate the Time Entry Interim Generator feature. Then, using the Speed Time Entry Revisions form, you can assign the default Interim ID to all of the timecards that appear on the form by clicking the Assign Timecards Default Interims button. See Entering Timecards for Employees Using Speed Time Entry in the Time Accounting Guide for more information.
The following example illustrates how an organization might use this feature on an ongoing basis:
Company A receives over 100,000 timecards during each weekly pay period. These timecards are received on a continuous basis throughout the period, and are entered into the system as they are received. Many of the employees in this organization do not work during all of the days in the pay period. The company chooses to print payments several times during the pay period. By doing this, the processing time associated with printing payments at the end of the pay period is dramatically decreased.
To process payments in this way, you use the Time Entry Interim Generator feature on a continuous basis. All timecards that are entered into the system generate interim payment records that are associated with a default interim payroll ID. Using the Interim Payment Workbench, you can process payments for this interim payroll ID several times during the period, and then process a complete payroll at the end of the period.
The following example illustrates how an organization might use this feature on a periodic basis:
Company B wants to give each of its 2,000 employees a merit bonus at the annual company party. The amount of the bonus is different for each employee. To generate these bonus payments as separate payments from the regular payroll payments, interim payments must be generated for the bonuses. Due to the large number of employees, it might be easier for the payroll clerk to enter bonus information using the Speed Time Entry program (P051121) rather than to enter individual interim payments for each employee.
To create interim bonus payments using the Speed Time Entry program, you can activate the Time Entry Interim Generator feature for a specified time period. The system automatically creates interim payment records for each timecard that is entered during that period. These timecards are associated with a default interim payroll ID. You can then process the interim payroll ID to process the interim
payments. After all bonus timecards are entered into the system, you can disable the Time Entry Interim Generator feature and enter timecards without generating interim payment records.
To use the Time Entry Interim Generator feature, you must first set up the processing options for the Time Entry MBF (P050002A). After you set those processing options, you must specify the version of the Time Entry Master Business Function that you want to use in the processing options for the time entry programs that you use. Using the information in the processing options of the Time Entry Master Business Function, the system determines which default interim ID to use to create interim payments during time entry. When the Time Entry Interim Generator is functioning correctly, the default interim payroll ID appears on the time entry forms.
You can also generate interim payments when you upload timecards using the batch timecard process. To do so, you must set up a version of the Time Entry Master Business Function that enables the Time Entry Interim Generator feature. Then you must enter that version in the processing options for the Time Entry Batch Processor program (R05116Z1I). After you upload the timecards, you can review them to verify that they are attached to the correct interim ID.
Note
The Time Entry Interim Generator program can only be used to create standard computer interim payments. To create advance, gross-up, or manual interim payments, you must use the Interim Payment Workbench.
Also, whether you are using batch processing or interactive processing for interim payments, you must use the Interim Payment Workbench to process interims that are created using the Time Entry Interim Generator. The processing method for interim payments is defined by the processing option settings for the Interim Payment Workbench.
Caution
If you use the Time Entry Interim Generator to create multiple payments for employees during a single pay period, verify that company options and DBA setup information is set up
correctly to ensure that DBA limits and arrearages are calculated correctly. See Setting Up Company Options and Setting up Deductions, Benefits, and Accruals in the Workforce Management Foundation Guide for additional information.
Before You Begin
Set up a default interim payroll ID. See Creating an Interim Payroll ID in the Payroll Guide.
Set the Time Entry MBF Processing Options (P050002A) to allow time entry to generate interim payments. See Master Business Functions in the Time Accounting Guide.
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To create interims with the Time Entry Interim GeneratorFrom the Time Entry menu (G05BT1), choose the time entry program that you use to enter timecards.
Alternatively, from the Payroll Workbench menu (G07BUSP11), choose Interim Payment Workbench, choose the Interim ID that you want to use and then choose Interim
Generator. When you use this navigation, you access the Time Entry by Individual form.
1. On the time entry form that you are using, verify that the correct Interim ID appears in the following field:
• Interim ID
2. Complete the steps to enter timecard records.
3. From the Payroll Workbench menu (G07BUSP11), choose Interim Payment Workbench.
4. On Work With Interims Workbench, complete the following field and click Find:
• Interim ID
5. Choose the Interim ID in the detail area, choose Process Interims from the Row menu, and then choose Process Single.
If you are running multiple versions of the Interim Calculation program, choose Process Interims from the Row menu, and then choose Process Multiple. 6. On Process Interims Confirmation, click OK.
See Also
Entering Timecards for Employees in the Time Accounting Guide for more information
Working with Employee Timecards in the Time Accounting Guide for more information
Working with Time Entry Batch Processing in the Time Accounting Guide for more information
Master Business Functions in the Time Accounting Guide for information about setting up processing options for time entry programs