RESCINDED
DA FORM 5765–R
Child Development Services (CDS) Center Personnel/Providers Annual Individual Education Plan (IDP) Training Record (Prescribed in para 3–18e.)
DA Form 5760–R
Child Development Services (CDS) Management Personnel Cumulative Individual Education Plan (IDP) Training Record (Prescribed in para 3–18e.)
DA Form 5761–R
Family Child Care (FCC) Risk Assessment Tool Observation Instrument (Prescribed in para 6–52b.)
DA Form 5761–1–R
DA Form 5761–2–R
Family Child Care (FCC) Risk Assessment Tool Interview Summary. (Prescribed in para 6–52b.)
DA Form 5761–3–R
Family Child Care (FCC) Risk Assessment Tool Report. (Prescribed in para 6–52b.)
DA Form 5762–R
Family Child Care (FCC) Provisional Certification Record Operational Requirements (Prescribed in para 6–14d.)
DA Label 176
Family Child Care (FCC) Certified Home Identification Card (Prescribed 6–17.) Section IV
Referenced Forms
DA Form 12–99
DA Form 12–Series Subscription Change Sheet
DA Form 87
Certificate of Training
DA Form 1391
Fiscal Year Military Construction Project data
DA Form 2028
Recommended Changes to Publications and Blank Forms
DA Form 3457
Department of the Army Nonappropriated Funds Certificate of Medical Examination
DA Form 4283
Facilities Engineering Work Order
DA Form 4745
Violation Inventory Log
DA Form 4756
Installation Hazard Abatement Plan
DA Form 5018–R
Appendix B
Appropriated and Nonappropriated Fund Support B–1. APF support
A summary of authorized APF support is listed below. For definitive regulatory guidance see AR 215–1, DA Pam 570–551, AR 105–23, AR 58–1 and AR 37–103–1.
a. Positions used in DA Pam 570–551, tables 251–(71–76) and appendix A that are authorized to be paid with APF are: CDS coordinator, program director(s), special needs program director, administrative clerks, program operations specialists, assistant program director(s), CDC teacher(s), child development program assistants, administrative clerk for FCC system, and administrative clerk for SPS system.
b. Education, training, travel, and transportation allowances for CDS personnel authorized APF support (e.g., training workshops and professional conferences).
c. Premium pay for official duties performed by APF civilian employees, after the normal 40–hour week, including holiday, night, or Sunday differential (e.g., extended operational hours for mission support requirements, chapel services, and command supported functions).
d. Custodial and maintenance services, to include manpower, supplies and equipment as may be provided by the installation engineer and public works department or contract. When establishing custodial contracts, special considera- tion will be given to the extensive health and sanitation program requirements and the number of hours that CDS facilities are in operation.
e. Common services of a protective or sanitary nature such as fire protection, physical security, veterinary and sanitary inspections as required by CDS minimum standards, and regulatory requirements. Common services such as sewage disposal, trash and garbage removal, snow removal and pest control as normally provided other building occupants.
f. Transportation of children, patrons, FCC providers and CDS personnel, in Government–owned vehicles. This is appropriate when such vehicles are available and the event for which appropriated support is requested satisfies the criteria of AR 58–1, paragraph 5–5. Children enrolled in FCC and SPS programs may be included in CDC sponsored field trips.
g. Payment of utility services including heat, steam, water, gas, electricity, air conditioning, exhaust, and other utility services for facilities used primarily for CDS. This will also include purchase, installation, and maintenance of metering devices.
h. Communications services including—
(1) Electronic communications such as telephone, teletype, television, automatic voice network (AUTOVON), automatic digital network intercom public address systems, and other electronic devices required by CDS.
(2) Class A–2 telephone service per AR 105–23 paragraph 2–11b(2)(e) for CDS coordinator, center/program director(s), FCC director, and SPS director.
(3) Postal service, mail indicia, and postage for dispatch and handling of official mail.
i. Automation to facilitate auditing operations, program compliance verification, records management, program information referral services, and data collection and analysis. The development of computer systems must be coordinated with the installation Director of Information Management (DOIM) and with USACFSC (CFSC–SF–CY) to ensure compatibility with CDS software packages under development for Army-wide use.
j. Printing and reproduction work done by photo offset, lithography, printing presses, and other processes; photogra- phy, microfilming, formats and forms development, and graphics as required for program operations and promotional activities.
k. Expendable supplies and material required in daily CDS operations that are consumed, lose their identity, and are dropped from accountability. (Examples are stationery and office supplies, magazine binders, housekeeping supplies, fuels, and program materials such as paper, crayons, scissors, puzzles, books, records, games, arts and crafts supplies, bibs, emergency supplies of disposable diapers.) Food is not considered part of this category.
l. Purchase, maintenance, and repair of equipment; child materials such as toys, program equipment, and curriculum r e s o u r c e s ; t o o l s , f u r n i t u r e , a n d f i x t u r e s r e q u i r e d f o r o p e r a t i o n o f C D S . T h i s a l s o a p p l i e s t o m a i n t e n a n c e o f Government–owned equipment on loan to CDS and to items acquired with NAF that have been transferred to the government as APF property on the installation property book according to AR 215–1.
m. Shipping of supplies, fixtures, furnishings, and equipment purchased with APF, and household items shipped for civilian employees paid with APF.
n. Minor construction, repair, and maintenance of facilities, including associated architectural and engineering services.
o. Construction (investment) or nonoperating expenses including—
(1) Architectural, engineering, industrial, and interior design and decoration services required for construction, alteration, or repair of real property facilities.
conversion, replacement, or relocation of an existing facility. This includes equipment installed in and made a part of such facilities and related site preparation, landscaping, and other land improvements.
p. Emergency procurement. (See AR 37–103–1 for use of imprest funds.)
q. Services provided by installation agencies including veterinary services and environmental health. r. Contractual services including—
(1) Janitorial, cleaning, and other custodial services to supplement engineer maintenance or to perform special custodial functions.
(2) Rental of uniforms, protective clothing, work garments, equipment, films, furnishings, and book rental plans. (3) Transportation for special CDS projects and routine activities, transfer from one program location to another when destinations exceed mileage limitations set for the use of military vehicles or when military vehicles are not available.
(4) Periodicals, exhibits, displays, royalty fees, training, reference and promotional materials, and audiovisual activities.
(5) Maintenance of office, kitchen, and laundry equipment when procured from APF or when procured with NAF if the title has been transferred to the Government.
(6) Other services such as operating expenses for APF automation, APF accounting, APF reporting, APF pay and entitlement, APF financial management, APF procurement, and legal services.
(7) Training and related services, materials and transportation. B–2. NAF support
A summary of authorized NAF support is listed below. For definiture regulatory guidance see AR 215–1–5 and DA Pam 570–551.
a. The positions in DA Pam 570–551, category 3 are as follows: food service manager, cook, food service worker(s), CD teacher(s), program assistant(s), child caregiver(s), custodial workers, and other positions required for unique CDS program requirements.
b. Other NAF employees to supplement services of APF personnel in the overall operation of CDS activities. c. Off–duty hire of enlisted personnel as a part–time NAF employee to support essential CDS operations. d. Training, travel, and transportation of CDS personnel paid from NAF.
e. Contractual services to supplement those supported by APF.
f. Communications and postal services to supplement those supported by APF.
g. Purchase, maintenance, and repair of equipment when APF services cannot be provided including all costs for equipment related to sales and services.
h. Purchase of operational supplies, tools, equipment, and materials related to resale, rental, and merchandising activities and when APF are not available.
i. Shipment of goods and equipment purchased with NAF.
j. Construction, repair, and maintenance of facilities and equipment when APF are not available. k. Custodial services to supplement those provided by APF.
l. Other operating expenses authorized by AR 215–1.
m. Minor incidental expenditures not to exceed $500 may be made from designated NAF petty cash in accordance with AR 215–2, AR 215–4, and AR 215–5. Petty cash funds will not be used to circumvent regulations regarding purchase orders for normal items of supply and equipment.
n. Purchase of food items and supplies to support CDS food services program. Food items may be purchased with NAF through the troop issue supply service.
Appendix C
Single Source Criteria Section I
Compliance Area: Child Development Services (CDS) Policy C–1. Introduction
a. This appendix gives criteria for Army Child Development Services Programs and Facilities. It contains a single set of standards which, when used collectively and applied properly, will result in safe and secure environments for children that promote and support their physical, social, emotional, and intellectual development.
b. This single source reference was developed to consolidate proponent regulatory requirements, policy directives, and key operational guidance in criteria compliance areas to meet DOD and Army child care program and facility standards.
(1) Many requirements are contained in other functional proponent regulations and publications, but are summarized in this appendix.
(2) When there is conflict between criteria contained in this appendix, reference technical Architectural and Engineering Instruction will govern for new construction and major renovation projects. In addition, this appendix is a reference in itself and contains binding requirements not cited in the body of AR 608–10 or other publications.
c. Lack of this baseline in the past has contributed to difficulties in quality assurance/control in the design and construction of new and renovated child care facilities, which sometime resulted in cost overruns. Improper or selective application and inconsistent enforcement of standards in both program and facilities compliance areas has also been a concern.
d. This information is intended for multiple users including program managers, functional regulatory proponents, command and other staff at the Department of Army, major command, and installation levels.
e. This appendix is organized by Child Development Services delivery systems (e.g., Child Development Center, Family Child Care, and Supplemental Programs and Services) and criteria within each compliance area (e.g., Fire, Health, Safety, Program Management etc.,) support defined standards. Additionally, section I is policy that is applica- ble to all Child Development Services programs figures (C1 through C8).
f. Each criteria contains—
(1) The specific requirements necessary for compliance.
(2) An “intent” section that provides a rationale and clarifies requirements.
(3) Citations for the primary sources of the requirement. In some instances, an “equivalency alternative” has been provided.
g. The compliance areas and standards are the same as the standards listed in the DA Form 4841–R. The compliance areas are—
(1) Child Development Services policy.
(2) Child development centers program management. (3) Child development centers facility structural systems.
(4) Child development centers administrative support and child activity areas. (5) Child development center fire prevention.
(6) Child development center safety. (7) Child development center health.
(8) Child development center food and nutrition.
(9) Child development center developmental programming. (10) Child development center child abuse prevention. (11) Family child care program management.
(12) Family child care fire prevention. (13) Family child care safety.
(14) Family child care health.
(15) Family child care food and nutrition.
(16) Family child care developmental programming. (17) Family child care child abuse prevention.
(18) Supplemental programs and services program management.
h. The single source criteria appendix will be used as a focus for training, inspections, reporting, and design/ construction of new and renovated facilities. It is intended to be the major evaluation instrument used annually by the installation Developmental Assessment Team, and as the back up documentation for validating the signed compliance statement of DA Form 4841–R.
i. Inspectors should use figures C1 through C8 at t he end of appendix C when evaluating compliance with standards.
C–2. Compliance item 1.
All activities, contractors, individuals, and private organizations providing child care on property controlled by the U.S. Army should comply with AR 608–10 as applicable.
a. Standard requires.
(1) All programs operated using DOD, Army standards, and compliance assurance procedures. (2) Allows state licensing in addition to, but not in lieu of, compliance with AR 608–10.
(3) All statements of work for contracted services work include requirements to meet standards and intent specified by AR 608–10.
(4) Private organization charters incorporate requirements that all child care operations meet standards and intent specified by AR 608–10.
(5) Regularly scheduled preschools and other child care programs run by chaplains, other Army tenants, activities and groups, meet standards and intent specified in AR 608–10.
(6) Individuals providing unauthorized care in Government owned or leased housing on Government property brought under oversight of the Family Child Care system.
(7) Program oversight including technical assistance, unannounced inspections, and program evaluation as part of annual Installation Child Care Evaluation Team Review by CDS coordinator to monitor compliance with pertinent regulations regardless of program sponsorship.
(8) All sources of child care on property controlled by U.S. Army reflected on and factored into installation Morale, Welfare and Recreation (MWR) CDS long range plan.
b. Standard excludes. (1) Care in— (a) DOD schools.
(b) Public school programs.
(c) Chapel settings where parents are on the premises (e.g., Sunday services). (d) Religious programs of limited duration (e.g., Vacation Bible School). (2) Care—
(a) In the home of or by parent, guardian or relative.
(b) By individual providing short term intermittent care that does not exceed 10 child care hours per week on a regular basis.
(c) By individual in the child’s home, except when children other than the provider’s and homeowner’s are involved.
c. Intent. To ensure use of standards and regulatory guidance which provide a common framework and an enforcement mechanism for compliance. To ensure continuity and consistency of child care operations Armywide. To ensure child care provided under the sponsorship of Army or in Army–owned facilities is safe and appropriate, regardless of whether money/fees are exchanged. Intent is not to restrict or preclude occasional care provided between families/friends e.g., while attending a class, shopping, doctors appointments, evening recreational activities, weekend trips etc., which do not occur on a regular basis. Ten child care hour limit is a baseline for regulatory oversight frequently used by State, county, and other comparable licensing agencies. Ten child care hour limit is not intended to apply when multiple children in one family are involved e.g., neighbor care of three children in one family for the afternoon while parents are shopping. Intent is to preclude children from being in unregulated care settings on a regular basis.
d. Equivalency. None.
e. Reference(s). AR 608–10 paragraphs 1–5, 1–8 and 2–6. C–3. Compliance item 2.
Services provided reflect an integrated long range plan for delivery through Child Development Center (CDC), Family Child Care (FCC) and Supplemental Programs and Services (SPS) delivery systems.
a. Standard requires.
(1) Biennial needs assessment and demographic survey initiated by CDS coordinator.
(a) Needs assessment utilizing DA Form 5562–R includes on and off–post eligible patrons including DOD civilians. (b) Analysis of survey method and data on DA Form 5562–1–R.
(c) Official installation personnel figures used in current demographic profile, DA Form 5563–R.
(2) Utilization data used as a basis for projecting future requirements and repriorizing space allotments for existing programs.
(a) Waiting lists maintained (DA Form 5561–R) for CDC, FCC, and SPS services. (b) Annual FY CDS report and GAO survey data (Feb 88) data.
(3) Consideration of advantages/disadvantages of various delivery systems e.g., home, centralized facility, (CDC), off post referral system in terms of—
(a) Patron demand.
(b) Accessibility to workplace/installation. (c) Patron affordability.
(d) Feasibility with installation constraints/assets.
(4) Implementation of CDS resource and referral (R&R) services prior to significant expansion of CDC and FCC systems.
(5) Maximizing capacity of FCC system prior to construction of new construction projects for expansion of center services.
(6) Diversification of child care services, to include low cost alternatives, through SPS system. (7) CDS goals reflected in installation MWR five year plan and the ICCAP
(a) Increase availability of service.
(b) Improve and maintain quality of child care services in all CDS settings.
(c) Provide child care services compatible with changing Army needs and priorities.
b. Intent. To determine and address the types of CDS services required to meet patron needs. To ensure that CDS programs are established based on the results of needs assessments, and that the installation provides those programs for which there is a documented need. To endure efficient use of available space. To capture demographic data to justify requests for manpower, new construction and operational funding. To provide a balance of diversified quality child care options that respond to the changing needs of the military and civilian workforce. To validate true need by ensuring children who are placed in one CDS program are not counted as unmet requirements for another program.
c. Equivalency. None.
d. Reference(s). AR 608–10, paragraphs 1–5, 1–6, 1–8b, c, and d, 2–3b (6), 2–17, and 4–5. C–4. Compliance item 3.
Child care services support mission requirements. a. Standard requires.
(1) Child eligibility criteria reflects the following priorities where there are waiting periods for care needed to meet mission requirements.
(a) Children of sole parent active duty military personnel assigned/attached to the installation.
(b) Children of married military couples (both members on activity duty) assigned/attached to the installation. (2) Child eligibility criteria reflects the following priorities (after needs of sole/dual activity military personnel have been meet) when waiting periods for care needed to meet mission requirements exceed 30 days:
(a) Siblings of children currently enrolled in full–day or part–day programs used to meet mission requirements when the active duty sponsors are assigned/attached to the installation.
(b) Children of active dual military personnel assigned/attached to the installation. (c) Children of active duty military personnel not assigned/attached to the installation.
(3) CDS policies and daily operational procedures reflect mission support and community activities as a priority objective.
(a) Center operational hours coincide with installation variable duty hours except when demand for extended hours is limited and FCC homes or other CDS alternative options are available to meet need.
(b) Center and FCC home full–day services offered at least one hour prior to start of duty day and until one hour after end of duty day.
(c) Center and FCC home operating hours accommodate early or later hour physical training requirements when required.
(d) Dedicated hourly care slots in center or FCC homes, or alternative care options available.
(e) Care for children of volunteers in Army programs provided through hourly care and part–day preschool extended care options.
(f) Innovative approaches to expanding care options available for children of Army volunteers e.g., extended part–day, preschool hours, FCC hourly care, contract services, parent co–ops, referral of trained baby-sitters.
(g) Center late fees not charged to patrons delayed due to verified mission requirements.
(h) Use of APF or IMWRF resources to offset increased center labor/operational costs incurred by extended operating hours for mission support.
(i) Services offered for care of newborn infants (up to six weeks of age) for single/dual military parents. 1. FCC newborn/infant homes.
2. Care in center settings when limited group size and lower child/staff ratios according to AR 608–10, paragraph 5–2.
(a) Capability of center extended operating hours (both early morning and evening) to support training exercises/ alerts.
(b) Identification of FCC home(s) to provide 24 hour care not to exceed 14 consecutive days, and long–term care not to exceed 60 days to support deployment and mobilization contingencies.
(c) Assessment/recommendations of other installation and private sector resources to meet mission contingency requirements.
(5) Army service members who have deployment or TDY responsibilities make own arrangements for child care. (6) Family care plans for service members as required by AR 600–20 and all single parents and dual military