Defaults, TimeClock Client

This section is used to define default settings for all time collection clients, whether using On-Screen TimeClock, RDT (via WinRemote) or a combination of both.

6.4.1. Access

This screen addresses what features/functions you allow from the On-Screen TimeClock or RDT device.

Welcome to TimeClock Plus, Version 5.0 page 139 The checking/enabling of each of these items will result as follows:

Allow viewing of hours worked – This option allows an employee to view their hours worked for the week to date from the RDT or On-Screen TimeClock.

Allow viewing of current schedule – This option allows the employee to view their schedule for the current workweek from the RDT or On-Screen TimeClock.

Allow viewing of next week’s schedule – This option allows the employee to view their schedule for the next workweek from the RDT or On-Screen TimeClock.

Allow viewing of last punch – This option allows the employee to view their last clock operation from the RDT or On-Screen TimeClock.

Allow viewing of accruals (up to current week) – This option allows the

employee to view their current accrual balance from the RDT or On-Screen TimeClock.

Allow printing of hours from “View Hours” (on-screen only) – This option allows employees to print their displayed hours worked when viewing from the On-Screen TimeClock.

Allow entering of schedule requests (on-screen only) – This option allows employees to request schedule changes/time off from the On-Screen TimeClock. (A Schedule Request report is provided with the TimeClock Scheduler application to print requests on an as-needed basis).

Welcome to TimeClock Plus, Version 5.0 page 140 Allow entering of shift notes (on-screen only) – This option allows employees to

enter notes for a particular shift when clocking in/out via the On-Screen TimeClock.

Allow break, lunch, etc. option – the break button will be enabled and active in the On-Screen TimeClock as well as on an RDT device.

Allow change job code option – the change job code button will be enabled and active in the On-Screen TimeClock as well as on an RDT device.

Show individual’s number when clocking in/out – the employee’s number will display as they enter it to clock in/out of the system. If this option is not enabled, asterisks will display as the number is entered.

Allow editing hours from the remote date terminal (by pressing 6 at the main menu) – users can edit employee hours from the RDT using the edit hours function

6.4.2. Miscellaneous

Prevent clock in if a conflicting shift exists – If this option is checked, employees will not be allowed to clock in if there is a conflicting shift.

Only perform “round to minute’ when not rounded to schedule – If this option is checked, the system will not perform both rounding to schedule and rounding to minute.

Badge Search Order

Welcome to TimeClock Plus, Version 5.0 page 141 This section is used to define how the TimeClock system will determine who is clocking in/out. When an employee clocks in/out a unique ID number must be entered. This number can either be their employee ID number or their Badge Number – depending on which one of the following options are activated:

Locate ID number by searching the ID number field only – If checked, this option looks for the employee using only the employee number.

Locate the ID number by searching the badge number field only – If checked, this option looks for the employee using only the badge number set in the Employee Information.

Locate the ID number by searching the ID number and then the badge number field – If checked, this option looks for a match using the employee number first, and the badge number second if no match was found using the employee number.

Locate the id number by searching the badge number then the ID number field – If checked, this option looks for a match using the badge number first, and the employee number second if no match was found using the badge number.

6.4.3. Missed Punches

Missed In Punch

If an individual attempts to clock out without an associated in punch, what action should be taken (select one of these four options):

Welcome to TimeClock Plus, Version 5.0 page 142

§ Deny clock out until punch is corrected – If checked, the system will operate as previous versions did, by denying any clock operation until the time is edited.

§ Record blank time in and flag as a missed punch – If checked, on a missed punch the system will record the time in, and flag the missed punch as <<Missed>> in edit hours.

§ Record scheduled time in (if available) and flag as a missed punch (would require a schedule for the employee in the TimeClock Scheduler) – If checked, on a missed punch, the system will record the time in, and try to match the missed punch with the nearest scheduled time. If a schedule is found, the missed punch will be flagged and the scheduled time will be entered. If it cannot find a scheduled time, then the system will flag it as a <<Missed>> punch.

§ Allow individual to enter the time in and flag it as a missed punch – If this option is checked, on a missed punch, the system will allow the employee to manually enter the time that they missed the punch.

Missed Out Punch

If an individual attempts to clock in when they are already clocked in, what action should be taken (selection one of these four options).

§ Deny clock in until punch is corrected – If checked, the system will operate as previous versions did, it will deny any clock operation until the time is edited

§ Record blank time out and flag as a missed punch – If this option is checked, on a missed punch the system will record the time out, and flag the missed punch as

<<Missed>> in edit hours.

§ Record scheduled time out (if available) and flag as a missed punch (would require a schedule for the employee in the TimeClock Scheduler) – If checked, on a missed punch, the system will record the time out, and try to match the missed punch with the nearest scheduled time. If a schedule is found, the missed punch will be flagged and the scheduled time will be entered. If it cannot find a scheduled time, then the system will flag it as a <<Missed>> punch.

§ Allow individual to enter the time out and flag it as a missed punch – If checked, on a missed punch, the system will allow the employee to manually enter the time that they missed the punch.