Job Costing

The Job Costing option only becomes available when the Job Costing Module is installed.

Welcome to TimeClock Plus, Version 5.0 page 126 The settings in this section allow you to specify the Job Costing Status, Miscellaneous tracking names, the le vel names, and how Cost Code Groups should be handled.

Job Costing Status Types – These options allow you to specify up to 10 stages, or the status of the Job Costing. They appear in the Status drop down list on the Cost Code Information screen. An example may be 1.Planning, 2.Prep, 3.In Progress, 4.Near Completion, 5.Complete, 6.Closed out for billing.

Miscellaneous Fields – These options allow you to name 4 fields for tracking. They appear as check boxes on the Cost Code Information screen. These fields can be used for additional tracking per your company’s needs.

Cost Code Levels – These fields allow you to name the 3 levels of cost codes something other than the default name of Cost Level 1, Cost Level 2, and Cost Level 3.

Cost Code Groups – This specifies how you would like Cost Code Groups to work in conjunction with the employee and Job Code. This will only be an issue if you have cost code groups assigned to both the employee, and the job codes.

You can assign a Cost Code Group to a Job Code, and only those Cost Codes defined in that Cost Code Group are accessible by that Job Code.

You can also assign a Cost Code Group to an employee, and only those Cost Codes defined in that Cost Code Group are accessible by that employee.

Welcome to TimeClock Plus, Version 5.0 page 127 When you have overlapping Cost Code Group definitions, for example, a Job Code has access to Cost Code Group A and an employee has access to Cost Code Group B. Does the employee have access to both Cost Code Group A and B, or neither? This is why you have to define how you would like the Cost Code Groups to be handled, either by Intersection or Union.

Intersection – if this option is enabled, for access to be granted to a Cost Code, that Cost Code must be in both Cost Code Groups (Cost Code Groups assigned to a Job Code and to the employee).

For example, if I had an employee and they were using a Job Code that was assigned Cost Code Group A, and the employee was assigned Cost Code Group B, they would not be able to use a specific Cost Code unless that Cost Code was defined as available in both of the Cost Code Groups.

Union – if this option is enabled, for access to be granted to a Cost Code, that Cost Code must be in at least one group.

Following our same example as above, for the employee to have access to a specific Cost Code, the Cost Code would only have to be defined in either Cost Code Group A or Cost Code Group B, but it does not have to be defined in both Cost Code Groups A and B.

6.1.3. Breaks

The TimeClock Plus application allows for the setup and use of up to four different types of breaks. These break types can be used for any Job Code while some Job Codes may not have a break type assigned (breaks are assigned to job codes as part of their definition via “Configuration”, “Master Job Code list”).

Welcome to TimeClock Plus, Version 5.0 page 128 6.1.3.1. Break Types

In the Break type section, input a name for each of the break types to be used in tracking time. Once a break type has been established in one of the four boxes, proceed through the rest of the screen to define break minimums and rounding rules for each break type (see next section).

While defaults for each break type are set at the company-wide level, they can be overridden for an individual job code. An override is set by performing an edit of that

job code in the Master Job Code List (“Configuration”, “Master Job Code List”).

6.1.3.2. Break minimums and rounding

To establish settings for a particular break type:

1. Begin by choosing it from the drop-down box next to “Break type:” (it will only show up in the drop-down box if it has been added in the Break types section as described above).

2. Next, select and complete these two settings as applicable:

Enforce minimum break length of X minutes – to activate, check the box and input the minimum number of minutes an employee has to remain on this type of break in the input box.

Welcome to TimeClock Plus, Version 5.0 page 129 Round breaks to nearest X minutes – to activate break rounding, check the box and input the number of minutes you want to round breaks to (ex. You may want to round this type of break to the nearest 15 minutes.)

§ First Segment: Round up at X minutes – the ‘First Segment’ is the first rounding segment of the break. A segment refers to the period of time entered in the field on the previous line. For example, if you round to the nearest 15 minutes after 8 minutes. You would enter 15 minutes as the amount being rounded, and set the first segment to round up at 8.

Entering a “0” will disable rounding of the segment (15 minutes).

§ Other Segments: the ‘Other Segments’ are all other break segments after the First Segment. Round up at X minutes – other segments refers to all segments after the first. Entering a “0” will disable rounding for all other segments.

6.1.3.3. Maximum Break Length

Input the maximum number of minutes in the input box that you can be on break and it still is considered a break.

An employee clocks out for break and ends up going home while on break without clocking back in, you would not want a clock in on the following day to be tied to the

previous day’s shift.