Detailed plan assessing operational problems and the solutions to them.

The contractor must provide a detailed plan assessing any current operational problems and what solutions the contractor will provide to solve them. This plan must cover the maintenance, grounds, and custodial areas of the District's operations.

Performance Record

Each organization submitting a proposal must include a list of a representative sampling of client schools currently under contract by the organization in department(s) management (include name and address of the administrator most familiar with the contract). At least five (5) currently under contract schools must be listed. Two must be located in New Jersey. The list must accompany the proposal.

The OWNERS will contact educational facilities served by bidding organizations, soliciting candid assessments as to the overall quality of performance. The bidder will also supply a list of those districts it has ceased doing business with, contracts terminated prior to completion and/or any loss of bids to other contractors during the past five (5) years in the state of New Jersey. The reasons for termination of contract, loss of bid or non-renewal must be given. Any omissions from this list will be considered noncompliance and cause for disqualification.

Comprehension, Quantification, and Qualitative Suitability

The OWNER will evaluate each proposal in the context of the following criteria. All contractors must answer the following questions and, if applicable, indicate where in their proposal the answers may be found. Noncompliance with this requirement will result in immediate disqualification.

A. How well does the contractor’s overall proposal integrate the School District’s existing departmental organization into their proposal. In other words, how feasible does its plan appear?

B. How well does the program provide for a comprehensive employee development/training program for both technical and supervisory personnel?

C. How well is the training program developed and integrated into the program, as opposed to being available “as needed”? Do training aids reflect processes, procedures, and equipment that will be utilized at the School District for completion of the contract?

D. How thoroughly does the program provide for written standards, procedures, schedules, job descriptions, and other records? How quickly will they be implemented?

E. Does the contractor provide multiple sources of custodial supplies and equipment?

F. What method did the contractor use to determine staffing levels for custodial employees? Man hours per thousand square feet? Other?

G. Does the organization projected by the contractor demonstrate sufficient supervisory control? All shifts?

H. Are the proposed assigned managers experienced in comparable positions or are they of lesser experience? Do the engineers have degrees and are they directly supervised by engineers?

I. To what degree does the program provide for a significant infusion of additional resource during start up? When does the contractor project that the initial implementation will be complete?

J. Does the contractor provide a comprehensive labor relations training program for assigned managers? Do they have a full-time labor relations council on staff?

K. Will the contractor provide all custodial supplies and equipment? Who will be responsible to repair/replace equipment throughout the life of contract? Does the equipment become the property of the OWNER at the completion of its depreciation cycle?

L. Does contractor project financial security through submission, with proposal, of certified annual report including income statement and balance sheet?

M. Does the proposal guarantee against escalation of costs during the term of the contract? What circumstances would allow the contractor to increase the dollars sent to him during the contract period?

N. How comprehensive is the computerized preventive maintenance program offered? What quality assurance programs are built in to make sure the preventive maintenance is done? O. Does the contractor’s on-site computer do more than just preventive maintenance? Does it

also interface with corrective maintenance? Minor renovation projects? Daily rounds? Life safety? Personnel records?

P. How comprehensive is the contractor’s life safety program? How well will it schedule regulatory requirements? How will it infuse new requirements into the existing program? Q. Excluding on-site management and computers, how comprehensive is the contractor's

support structure in maintenance and grounds? What areas do they provide support in? What other services and group purchasing discounts do they provide?

R. Did the vendor use the required number of FTE’s and wage rates as detailed in the staffing and wage list?

S. Does the bidder have the necessary labor management resources to effectively manage the program?

T. Are there any misrepresentations, omissions, or misleading representations of fact contained in the contractor’s bid submission or in any other communication of the contractor in connection with this bidding process?

U. Are there any deviations from the contract specifications, or from the competitive range of credible bids such as places the contractor's bid either so excessively low as to indicate an unrealistic appraisal of the costs of contract performance, or otherwise indicating the contractor’s misunderstanding of contract requirements?

V. Has the contractor had a contract terminated at a School System in the State of New Jersey during the past 60 months? If so, where and why?

W. Has the contractor, provided a detailed plan assessing any current operational problems and the solutions they will provide? Is it comprehensive and will the solutions correct the problems in a timely and cost-effective manner? Did the plan cover the maintenance, grounds and custodial areas of the district’s operations?

Awarding of Contract

All proposals will remain firm for a period extending 90 days from the indicated submission date for proposals.

OWNER reserves the right to reject any and all proposals submitted. The contract will be awarded to the contractor whose proposal is deemed in the best interest of the OWNER.

If a contractor considers its proposal, or particular portions thereof, as containing trade secrets, information privileged by law, or confidential commercial or financial data, then this should be conspicuously noted.

In submitting a proposal, each contractor acknowledges its understanding and acceptance of the above stated procedures, the methods of evaluating the proposals, terms, and conditions.

The Board reserves the right to waive any informalities or mandatory meetings if any of those requirements have been waived or satisfied per the Board Secretary and approved prior to actual bid submission.