The district will provide and maintain an issue of hand tools for each school (if none exists) to enable custodians, plant managers and school maintenance technicians to perform minor maintenance tasks. Contractor will also provide the employee training and quality assurance inspections to ensure proper performance of the tasks. Hand tools to be provided are:
Claw hammer
Hand saw
Standard pliers Wire cutter pliers
Selection of screw drivers Plunger Plumber’s snake Adjustable wrenches Shovel Stepladder Lubricant Work gloves Tool Box
The Board has not specified a minimum amount of overtime regarding its maintenance and grounds department. However, the need for overtime may arise in order that the successful contractor must ensure that all work orders approved by building principals or other administration are completed in the minimum time limits set based on their classification. Maintenance and grounds work orders shall be classified as one of the following requests:
A. Emergency Work Order – If any condition arises in which any student can be in any potential danger or serious injury could occur should a repair not be made, this request is considered an emergency work order and must be completed within 24 hours.
B. Urgent Work Order – Any work order which is of a serious nature and may potentially become a danger to anyone in or on the district property. These work orders must be completed within seven days.
C. Normal Work Order – Any work order not fitting the description of emergency or urgent should be completed within 30 days of the request. Under no circumstances should any work order be outstanding for more than 45 days, unless extension is granted by the School Business Administrator.
D. Routine Maintenance – The maintenance department must keep a minimum routine maintenance schedule for all equipment and work descriptions as outlined in the Preventive Maintenance Work Schedule known as SPECIFICATION RM – ROUTINE MAINTENANCE.
Within 60 days of the award of this contract, the contractor must provide the district with a detailed preventive maintenance program, which covers all building equipment, systems and related equipment used to meet these complete specifications. Such preventive maintenance must be approved by the School Business Administrator and has to provide at a minimum the level of services and frequency currently being provided to the district. The successful contractor must reinventory and update the current district inventory of equipment provided under Appendix PM. The preventive maintenance schedule must provide very detailed information as to what maintenance is being performed on the district systems and equipment.
E. The status of any and all work orders issued shall be determined by the district administration. If there is any question by the facilities director about the status of a work order, the final decision shall be made by the School Business Administrator. Work orders shall be classified as shown in the section titled, “Minor Corrective Maintenance”.
Minor corrective maintenance shall include, but not be limited to, the following areas: Emergency Window Repairs
BROKEN WINDOWS SHOULD BE REPLACED WITHIN 7 DAYS AND SHOULD BE A TOP PRIORITY
A. Broken (replace with plywood until replacement is installed) B. Panes will not slide
C. Will not open or close D. Locking hook broken
E. Entrance door glass (replace with plywood until replacement is installed) All broken windows and doors should be replaced within 10 days or earlier. Light Replacement
A. Globe/cover missing B. Globe/cover broken C. Fixture broken D. Globe/cover loose
E. Switch cover loose/missing F. Light burned out
Minor Wall/Floor Repair A. Baseboard off wall
B. Minor touch up painting, 6-inch circle or less
Door Repair
BROKEN DOORS SHOULD BE REPLACED WITHIN 7 DAYS AND SHOULD BE A TOP PRIORITY
A. Squeaks
B. Name plate missing/broken C. Card holder missing/broken D. Door signs missing/broken Exit Sign Repair
A. Light out B. Sign broken C. Sign off wall D. Sign missing E. Replace battery
Curtain Repair/Possible Removal A. Rod coming out of wall
B. Rod bent C. Curtain off rod
D. Draw stick or cord repair/replacement Desk Repair
A. Molding broken
B. Drawer handle missing C. Drawer sticks/broken D. Tack board replacement E. Legs repaired or adjusted Urinal Repair
Stopped up.
Minor Plumbing Repairs A. Nozzle stopped up. B. Drain stopped up. C. Faucet leaks.
D. Handle broken/missing.
E. Faucet stays on when turned off. F. Nozzle missing.
G. Broken soap holder. H. Handle comes off.
I. Shower curtain torn, missing/excessively dirty J. Drain cover missing
L. Toilet will not flush.
M. Toilet paper holder broken/missing. N. Toilet seat broken.
O. Latch on stall door broken. P. Faucet Handle coming off. Q. Sink stopped up.
R. Drain stuck closed.
S. Stopper will not hold water. T. Stopper missing.
U. Reattach/replace shelves.
V. Repair/replace paper towel dispenser.
Unit Ventilators/District PA and Bell Systems/Other Mechanical Systems and Equipment The district can, at its option, agree to pay for training on district unit ventilators, PA and bell systems, and mechanical systems so that contractor may perform more than minor repairs on specific equipment.